Excelsior Village Academies
Minutes
Excelsior Village Academies' Board Meeting
Date and Time
Saturday April 20, 2024 at 11:00 AM
Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
750 Glenwood Ave, Atlanta, GA 30316
Building 300
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
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Directors Present
A. Holmes, D. Paige, K. Rutherford, N. Brinson, R. Hutchins
Directors Absent
W. Smith
Ex Officio Members Present
M. Flowers
Non Voting Members Present
M. Flowers
Guests Present
SuAnn De Lo Santos
I. Opening Items
A.
Call the Meeting to Order
N. Brinson called a meeting of the board of directors of Excelsior Village Academies to order on Saturday Apr 20, 2024 at 11:10 AM.
B.
Approve Minutes
N. Brinson made a motion to approve the minutes from Excelsior Village Academies' Board Meeting on 03-16-24.
The board VOTED to approve the motion.
C.
Record Attendance
D.
Board Announcements
II. Updates
A.
Pre-Opening Checklist
- Building Code has been obtained, filed with GaDOE that EVA is opening in Fall '24
- We have solidified the student information system, Infinite Campus
- Looking to be updated on GaDOE website with correct naming moniker
B.
Enrollment
- 120 Applications in the system now
- 91% of the way to 50% enrollment target (8 more applications)
- 78% of the way to 85% percent applied target (33 more applications)
- Increased Enrollment South of Stockbridge, ramping up efforts in the areas moving forward
C.
Hiring
- Almost entirely hired in leadership positions
- DOI, DOS and Ops Associate hired thus far
- Interviews coming up for Student Services Coordinator
- Ask: Please repost and share in networks to help garner more interests
D.
Facilities
- Closing this Wednesday, April 24 after a few hiccups
- Signage will be available to be posted after closing
E.
Grants
- Update on CSP: Will access to all grant funding expands over 3 years but majority of expenditures will be year 1 to furnish for 3 grades, curriculum, etc
- RedefinedEd: In good standing, received last $75k for this year. All. documentation has been submitted
- New School Growth Fund: Funding to be released mid-June for Year 1 funding, meeting set to present to the team to qualify for $300-$600K for Year 1
III. Board Business
A.
Board Training
- All board members have completed in-person board training
- 6-hour virtual trainings due Friday, April 26
B.
In-Person Meetings
- Ensure we are following open meeting norms
- Budget hearings coming soon before June 30 to ensure that we are in compliance
IV. Community Engagement Task Force
A.
Phone Banking Next Steps
B.
Upcoming Events
- Partnering with City of Stockbridge and their Event Coordinator
- Partnering with Chamber of Commerce
- Monday Information Sessions have proved to help cause upticks in the applications
Wellness Event - April 27 (ReCharge Wellness Park - JP Moseley Park - 2-7p)
Groundbreaking - May 11 (1-6p)
- Need Volunteers
V. Finance
A.
Board Dues
- Reminder on Board Dues
- Set up payments on Bloomerang
B.
Budget
- Budget is still in draft form, but the finance committee is reviewing the budget to present to the board
- Note: We will not be getting $75k for facilities based on changes in policy from CSP, so we will need to account for that in the budget
- Board will need to vote on School Leader salary for Year 1 in a subsequent meeting
- Each staff member has a $4k allotment for professional development which can be used for certification, master's, etc
C.
Fundraising
D.
Next Steps
VI. Executive Session
A.
Executive Session Summary
We discussed the qualifications of a new board member.
N. Brinson made a motion to close the exective session.
D. Paige seconded the motion.
The board VOTED to approve the motion.
VII. Board Business
A.
New Board Member
N. Brinson made a motion to approve Tyler Burrell as new board member and Vice Chair.
D. Paige seconded the motion.
The board VOTED to approve the motion.
VIII. Dates to add to Calendar
A.
Upcoming Board Governance Training
April 30th - Last day to complete all training (April 26 will be target date for board)
IX. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 12:19 PM.
Respectfully Submitted,
N. Brinson
Board Member I. Nelson-Graham has completed one year commitment and will be leaving board effective today.