Excelsior Village Academies
Minutes
Excelsior Village Academies Board Meeting
Date and Time
Thursday October 15, 2026 at 7:00 PM
Location
5295 Highway 155 North, Atlanta, Georgia
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
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The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
5295 Highway 155 N; Stockbridge, GA 30281
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
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One tap mobile
+13052241968,,8754612347#,,,,*218913# US
+13092053325,,8754612347#,,,,*218913# US
All Excelsior Village Academies' board meetings are open to the public. View the board meeting schedule, agendas, and minutes here.
Directors Present
A. Holmes, D. Paige (remote), K. Rutherford, N. Brinson, R. Hutchins, W. Smith
Directors Absent
None
Directors who arrived after the meeting opened
K. Rutherford
Ex Officio Members Present
M. Flowers
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approval of Minutes
D.
Approval of Agenda
II. Financial Update
A.
Finance Update
III. CEO Report
A.
Enrollment Update
As of Oct 15, 2026 - 264 Currently Enrolled
- 8 applications accepted, 4 started 10/13, another starts 10/19
- Need ~11 additional students to meet 275
- 3 new seat offers made on 10/14
- 323 applications on the waitlist
Trending towards meeting enrollment goal, deadline March 2027
B.
Facilities
- Projected to be at ~420 scholars in SY28, current building is at capacity
- Project Release Date: Oct 2026
- Deliverables needed to start the underwriting, funding and permitting for the new building development
- For SY28, EVA will need ~6 Modulars and will be installed by July 27 to be ready for scholars at start of SY27
- Groundbreaking and build out will begin while programming is still going on
- Projected completion of Phase 2 Buildout will be Dec 27
C.
EVA State of The Village
GA Milestones (Math)
- Grade 3
- EVA: 494
- Henry County: 511
- State: 525
- Grade 4
- EVA: 481
- Henry County: 513
- State: 529
- Grade 5
- EVA: 464
- Henry County: 500
- State: 519
- Grade 6
- EVA: 488
- Henry County: 499
- State: 517
IV. Governance
A.
Board Housekeeping
- For Outlook Issues:
- support@technologylab.com
- settled by next board meeting
- GroupMe
- check it often and always
- Next Meeting
- November 12, 2027
B.
Board Responsibilities
- Recruitment: Board Recruitment Event
- promotional materials and sign up
- change of date: November 7 or November 14
- 11p - 1p
- Virtual Info Session
- fds
- Actions Items:
- M. Paige to send the board interest form to M. Flowers
- M. Flowers will touch base with FlyLight to create promotional materials
- K. Rutherford and M. Paige will touch base to create Run of Show
- Executive Board PTO Meeting is October 26 at 8p, At Large PTO Meeting is November 9
- Coffee and donuts, Doordash
C.
SCSC Monitoring Updates (Epicenter)
- Reminder: EVA is going to through monitoring contiunally with SCSC
- RE: Website
- One thing to update but will follow up
D.
Board Governance Training
- Governance Training: Feb 10 (Atlanta, GA)
V. Upcoming Events
A.
Events
- OctoberFest - October 30
- During the day (~11a-1p)
- Board Visit to the School
- Commission is visiting Nov 17 (afternoon)
VI. Public Comment
A.
Public Comment
Angela White:
- Thank you for letting us be apart of the meeting. Taken aback by the results from 6th grade and are concerned about trailing the county level. What is the plan for EVA to exceed the county level? Have noticed son was struggling in math, looking for support outside of the school day?
- Students have come in with significant gap and EVA is working address academic gaps while giving students access to grade level materials. There is a all hands on deck approach to increase math minutes across grade levels and also invest in additional teacher training to increase content-specific expertise.
Ms. Brown
- EVA Book Fair (November 16-20)
- Looking for Volunteers to work the Book Fair
Presented by T. Johnson from Vertex Education
FY27 September 2026 Financial Update
Previous vs Current Forecast:
Title I Grant (Allotted)
Title II $ III Grant (Submitted)
Sept Cash on Hand: 24
Oct Cash on Hand: 7
EOY KPI Forecast
DCOH: 24
Current Ratio: 0.71
Fund Balance: 16.4%
Debt to Asset Ratio: 83.9%