Excelsior Village Academies
Minutes
Excelsior Villages Academies Board Meeting & Public Hearing
Date and Time
Thursday June 25, 2026 at 6:00 PM
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
5295 Highway 155 N; Stockbridge, GA 30281
You can also join virtually. Please see the meeting details below:
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Meeting ID: 875 461 2347
Passcode: EVA24
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All Excelsior Village Academies' board meetings are open to the public. View the board meeting schedule, agendas, and minutes here.
Directors Present
D. Paige, K. Rutherford, N. Brinson, R. Hutchins, W. Smith
Directors Absent
A. Holmes, T. Burrell
Ex Officio Members Present
M. Flowers
Non Voting Members Present
M. Flowers
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
N. Brinson called a meeting of the board of directors of Excelsior Village Academies to order on Thursday Jun 25, 2026 at 6:10 PM.
K. Rutherford made a motion to amend the agenda to make the board meeting calendar item a discussion not a vote.
R. Hutchins seconded the motion.
The board VOTED to approve the motion.
C.
Approval of Minutes
R. Hutchins made a motion to approve the minutes from Excelsior Village Academies' Board Meeting on 04-23-26.
D. Paige seconded the motion.
The board VOTED to approve the motion.
D.
Approval of Minutes
R. Hutchins made a motion to approve the minutes from Excelsior Village Academies' Budget Hearing on 05-28-26.
D. Paige seconded the motion.
The board VOTED to approve the motion.
II. CEO Report
A.
Monthly Financial Report Review
- DE 0396
- Deficit Elimination Plan request from GADOE
- Email was distributed to board members prior to meeting
- EVA ended the SY25 with a deficit because of:
- Under enrollment
- Building Related Funding
- CSP Reimbursements
- Today the DE form will be signed by 3 board members and sent to GADOE by June 30 deadline
B.
Enrollment Update
- As of June 25, 2026, SY27 Student Enrollment
- K: 50 Seats Offered and Accepted
- 1: 13 Seats Offered and Accepted
- 2: 12 Seats Offered and 11 Accepted
- 3: 6 Seats Offered and 6 Seats Accepted
- 4: 0 Seats Offered
- 5: 10 Seats Offered and 9 Accepted
- 6: 8 Seats Offered and 7 Accepted
- 7: 5 Seats Offered and Accepted
- Current Enrollment is 275, Waitlist is 271 Students
C.
General Updates
- New Teacher Institute Starts: July 6
- All Teacher Institute Starts: July 13
- Kindergarten Starts July 27
- First Day of School is August 3
- Hiring:
- 2 more teachers to get offer letters out
- SRO position is still outstanding
- Ops Associate is outstanding
- Student Services Coordinator is outstanding
- Vetting references for school counselor and culture coordinator
- Facilties:
- Working with 22 Beacon; they have surveyed the building to talk about building needs
- Architects are coming up with design plans for building addition
- For SY27:
- Painting and floor work is being done to prepare for new year
- 3 month trial with new vendor doing internal facilities work on the campus
- HVAC system is old and outdated, will need to be repaired or replaced now that entire building is being used across all classrooms
- Outside area: Something softer for students for PE/Health
D.
Executive Session: Personnel
R. Hutchins made a motion to move into executive session.
W. Smith seconded the motion.
The board VOTED to approve the motion.
R. Hutchins made a motion to to close the executive session.
K. Rutherford seconded the motion.
The board VOTED to approve the motion.
R. Hutchins made a motion to open the board meeting.
K. Rutherford seconded the motion.
The board VOTED to approve the motion.
III. Governance
A.
Board Meeting Calendar
- June is the last meeting for SY26
- July will be a month off from board meetings as SY26 is still closing out
- Next Meeting will be Thursday, August 27
B.
Board Responsibilities
- Each person will bring in one person to apply to be a board member
IV. Upcoming Events
A.
Pending: Family Day
- July 25 - Returning and New Families Day
- Educators and staff will be there
V. SY27 Budget Public Hearing
A.
Budget Hearing
- Enrollment Overview
- 275 Total enrollment, increase of 60 students
- 96 Free & Reduced lunch Students
- 22 Special Education Students
- Budget Summary
- Total Revenue increase year over year is up 32%
- Total Revenue is projected to be $4.5M
- Total Expenses increase year over year is up 17%
- Expense Drivers: Total FTEs (14.9 to 21.0), Rent (Increasing by $145k)
- Total Revenue increase year over year is up 32%
- Personnel Forecast
- Salaries are increasing by ~$360k
W. Smith made a motion to amend the budget to increase the contingency fund by $100K to $250K.
D. Paige seconded the motion.
- Where is the extra money coming from?
- Our income is at $436K currently, and we will reduce it to $336K to increase our contingency
B.
Public Comment
C.
SY27 Budget Vote
R. Hutchins made a motion to approve the FY27 Budget.
W. Smith seconded the motion.
The board VOTED to approve the motion.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:56 PM.
Respectfully Submitted,
R. Hutchins