Excelsior Village Academies
Minutes
Excelsior Village Academies' Board Meeting
Date and Time
Thursday April 23, 2026 at 7:00 PM
Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
5295 Highway 155 N; Stockbridge, GA 30281
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
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Meeting ID: 875 461 2347
Passcode: EVA24
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Directors Present
A. Holmes (remote), D. Paige, K. Rutherford, N. Brinson, R. Hutchins, W. Smith
Directors Absent
T. Burrell
I. Opening Items
A.
Call the Meeting to Order
N. Brinson called a meeting of the board of directors of Excelsior Village Academies to order on Thursday Apr 23, 2026 at 7:20 PM.
B.
Record Attendance
C.
Approve Minutes
R. Hutchins made a motion to approve the minutes from Excelsior Village Academies' Board Meeting on 03-26-26.
W. Smith seconded the motion.
The board VOTED to approve the motion.
II. CEO Report
A.
Enrollment Update
- 92 more applications than the goal (239 goal, 331 actual)
- Kindergarten is still 23 less than the goal, but there is now a waitlist
- Est. Percent of YES students re-enrolling: 100%
- Est. Percent of non-responding students re-enrolling: 30%
- We currently have received 43 more applications than we had at this point last year
B.
CSP/CFM Update
CSP
- Latest CSP Draw Down Completed
- $100k leftover from CSP, EVA wants to 0 out by EOY
- Teacher and staff technology (new staff devices, 7th-grade devices, charging ports for student devices)
CFM (Cross Functional Monitoring)
- Monitoring went smoothly, and addressed all notes from the 4/22 visit on 4/23
- Next monitoring will be in 3 years (2029)
C.
Fundraising Effort with PTO
- EVA Collection has launched!
- PTO Exec Board is up and running
- May 12 is the first general body meeting
- 11 open slots on the PTO board
D.
GA Milestones
- Wrapped up math this week!
E.
School Calendar
- Family Orientations
- New Families - July 14 (K-2)
- New Families - July 15 (3-7)
- Returning Families - July 16 (K-8)
- July 30: First Day of School (kindergarten)
- Aug 3: First Day of School (all)
R. Hutchins made a motion to amend agenda to vote the SY27 School Calendar.
W. Smith seconded the motion.
The board VOTED to approve the motion.
K. Rutherford made a motion to approve the SY27 School Calendar.
W. Smith seconded the motion.
The board VOTED to approve the motion.
F.
Amendment to SPED Contracted Services
- Budgeted ~$50k for this service. Based on the services rendered, there needs to be a ~$20k increase to fund those contracted services
- CEO will resolve with the contractor and move forward with funding the $20k overage, board will revisit risk mitigation efforts moving in SY27
III. Finance Committee Update
A.
FY 2026-2027 Budget
- Adjustments to the budget are happening
- Trending positively with days cash on hand
- Rescheduled Public Hearing Dates:
- May 28, 2026 at 6:00pm
- June 25, 2026 at 6:00pm
B.
Update: Marketing + Fundraising Plan
- The store is launched from the main website
- Profit margin is between $11 and $17, super supporter profit margin is $120
- Every $25 we get in profit is deposited into the account
- FYI: Grit and Wit Check has been returned
IV. Governance Committee Update
A.
Board Meeting Calendar
B.
Board Responsibilities
- The flyer has been finalized, the board needs to be recruiting actively
- Networks (Groups, etc)
- Needs:
- Finance
- Facilities and Real Estate
- Human Resources
- May 28 will need to vote on new board members to be in accordance with the bylaws
C.
Evaluations
V. Upcoming Events
A.
School Events
- Teacher Appreciation Week
- Stepping Up Ceremony (May 21)
- K-2 Ceremony
- 3-6 Ceremony
- Mother's Day Lunch and Fashion Show (May 8) - 9a-1p
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:25 PM.
Respectfully Submitted,
R. Hutchins