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Excelsior Village Academies

Minutes

Excelsior Village Academies' Board Meeting

Date and Time

Saturday August 16, 2025 at 11:00 AM

Location

The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below: 

 

5295 Highway 155 N; Stockbridge, GA 30281

 

You can also join virtually. Please see the meeting details below: 

 

Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09

 

Meeting ID: 875 461 2347
Passcode: EVA24

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Directors Present

A. Holmes, D. Paige, K. Rutherford (remote), N. Brinson, R. Hutchins, T. Burrell, W. Smith

Directors Absent

None

Ex Officio Members Present

M. Flowers

Non Voting Members Present

M. Flowers

I. Opening Items

A.

Call the Meeting to Order

N. Brinson called a meeting of the board of directors of Excelsior Village Academies to order on Saturday Aug 16, 2025 at 11:16 AM.

B.

Record Attendance

N. Brinson made a motion to approve the minutes from Excelsior Village Academies' Board Meeting on 07-19-25.
R. Hutchins seconded the motion.
The board VOTED to approve the motion.

II. Updates

A.

Enrollment

  • Received 494 applications, have withdrawn 132 
  • Current Enrollment
    • Kinder - 37 (under), 13 offers out
    • 1st Grade -  42 (under), 8 offers out
    • 2nd Grade - 25 (met)
    • 3rd Grade - 23 (under), 2 offers out 
    • 4th Grade - 25 (met)
    • 5th Grade - 23 (under)
    • 6th Grade - 22 (under), 3 offers out
  • Questions: 
    • How long do offers stand? 
      • Offers go out and stay active for 10 days 
    • How responsive have families been coming off the waitlist now that school has started? 
      • Families have been responsive but the issue has been families with older kids that may not have space so they are taking out their younger kids

 

Next Steps: 

  • Follow up with Carmen about funding at 229 vs 220 based on the budget projections 

B.

First Weeks of School

C.

Facilities Challenge

  • Mitigating challenges related to the building HVAC system 
  • Rainfall is backing up in places in the building during heavy rain, ~$100k investment to fix this problem fully but we are looking for cheaper options in the interim 

D.

2026-2027 Planning

  • Lottery
    • Timeline to launch the lottery
  • Org Chart
  • Facilities 
    • Classrooms needed for next year

E.

Security Grant

  • EVA has received a grant for security, ~$40k 
  • Considerations: 
    • Security Guard on Site 
    • Enhanced security monitoring (ie ADT)
    • Security shades 

III. Finance

A.

End of FY25 Financials

  • Ended year with ~$53k cash on hand, ~$300k in the bank 
  • We will be seeing more of the financials in future board meetings 

B.

Board Dues

  • The Finance Committee recommended that board dues remain at $500 for FY26
A. Holmes made a motion to keep board dues at $500 for FY26.
W. Smith seconded the motion.
The board VOTED to approve the motion.

C.

Executive Session

D. Paige made a motion to suspend the regular session and move into executive session.
W. Smith seconded the motion.
The board VOTED to approve the motion.
R. Hutchins made a motion to suspend the executive session and move back into the regular session.
D. Paige seconded the motion.
The board VOTED to approve the motion.

IV. Upcoming Events

A.

School Events

  • Back to School Night 
    • September 5 | 3:30-5p

V. Board Business

A.

Follow Up on FY26 Board Meeting Schedule

Most Popular Choices: 

  • Thursday was the most popular day 
  • Time varied between 5p - 7p

 

Will reach out to EdTech to confirm, and we will start in October

B.

Board Retreat

VI. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 12:38 PM.

Respectfully Submitted,
R. Hutchins