Excelsior Village Academies
Minutes
Excelsior Village Academies' Board Meeting
Date and Time
Saturday July 19, 2025 at 11:00 AM
Location
The Excelsior Village Academies' Finance Committee will meet in person. Please see the location below:
5295 Highway 155 North, Atlanta, Georgia
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
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Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
5295 Highway 155 N; Stockbridge, GA 30281
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
---
One tap mobile
+13052241968,,8754612347#,,,,*218913# US
+13092053325,,8754612347#,,,,*218913# US
Directors Present
D. Paige, K. Rutherford (remote), N. Brinson (remote), R. Hutchins, T. Burrell, W. Smith
Directors Absent
A. Holmes, R. Culpepper III
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Updates
A.
Enrollment Update + Hiring
B.
School EOY Data
Goal: 1% or less suspended in the last 3 months
Status 6/1/25: 1 of 80 students suspended since 3/1/25 (once) -> 1.2%
Goal Not Met
Goal: Fewer than 1.5 referrals per 100 students per school day
Status 6/1/25: 26 referrals for the year, which is 0.19 referrals per 100 students per school day
Goal Met
C.
Staff Handbook, Student Handbook and Summer Institute
Staff Handbook:
- Feedback from Commission about FMLA guidelines
- Added the SY26 School Calendar
Student Handbook:
- School Calendar
- Updated Uniform Policies
D.
Approval of SY26 Staff Handbook
E.
Approval of SY26 Student Handbook
F.
Summer Teacher Institute Update
Fully hired for teaching staff and TAs
Awaiting second SPED teacher to be staffed, will be contracted
Institute has been going really well, and families have been able to meet teachers during family orientation.
III. Finance
A.
Executive Session
$195,440 in budget adjustment for board approval
Proposal: Operations Associate/Manager
- Finance, Operations, and Facilities
- $70K-$75k, w/ benefits $97.5k
- Not a leadership team position, but will be included in planning with the team.
Proposal: Virtual Assistant
- Administrative paperwork, low incidence emails, and phone calls
- Recommendation 1: ~$2k contracts for 10 months, ~$25k
Facilities:
- Bids for new contracts came in for maintaining the facilities (cleaning, prepping the building, etc)
- ~$90k
- Increase ~$11k from SY25
- Recommendation 1: Increase Janatorial Supplies by $6k, increasing to $13k for SY26
- Recommendation 2: Budget for $83k, increase of $13,640 for SY26
- Recommendation 3: Budget for $9,000, $3,300 increase for SY26
IV. Upcoming Events
A.
School Events
Orientations have been completed
Back to School Jam
- 12-4p
- July 26
Small Success Academy
- July 28
First Day of School
- August 4
V. Board Business
A.
Follow Up on FY26 Board Meeting Schedule
- Reminder: Complete the form in outlook
- Vote will happen on August 16th meeting
B.
Board Retreat
- Sept 6
- 9am-1pm
- Location: TBD
Current Enrollment based on Families that have picked up enrollment folders: 207
Total Applications: 391