Excelsior Village Academies
Minutes
Excelsior Village Academies' Board Meeting
Date and Time
Saturday June 21, 2025 at 11:00 AM
Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
5295 Highway 155 North, Atlanta, Georgia
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
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Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
5295 Highway 155 N; Stockbridge, GA 30281
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
---
One tap mobile
+13052241968,,8754612347#,,,,*218913# US
+13092053325,,8754612347#,,,,*218913# US
Directors Present
A. Holmes, D. Paige, K. Rutherford, N. Brinson, R. Hutchins (remote), W. Smith
Directors Absent
R. Culpepper III, T. Burrell
Ex Officio Members Present
M. Flowers
Non Voting Members Present
M. Flowers
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Updates
A.
Enrollment Update + Hiring
- We currently have 223 accepted seats, but we are still awaiting completion of registration by a significant number of families.
- Keeping families on the waitlist warm as we continue to grow, to help engage those families as EVA grows
- Building expansion conversations will begin in the fall as we track the growth of EVA
- EVA is fully hired for next year
B.
School EOY Data
- EVA set ambitious Winter and Spring Goals
- For the iReady achievement, the percentage of students scoring "Early" on grade level or above increased from 28% to 70% in ELA from Fall to Spring.
- By grade, percent "Mid" or "Above" grade level feel short of the goals set in every grade and subject, except in Grade 2 ELA where the ELA Spring Goal was met.
- By Spring, 62% of students grew more than was typically expected in ELA, and 52% of students grew more than what was typically expected in math
- For SY26, the schedule will reflect more time for math intervention to be more aggressive in closing those gaps.
- This data has allowed us to go back and make SMART goals for kids moving forward, where in our first year, the goals were ambitious to set a high bar
C.
Delegation of Task Update
- Update: Operational task list with owners spread across three leaders
- Need - Administration Support (Ops Associate, Secretary, etc)
D.
Staff Handbook, Student Handbook and Summer Institute
- Staff Handbook
- Update: New Org Chart, New School Calendar, new FMLA wording
- Student Handbook
- Update: Uniform Policy
- The two handbooks will be circulated and by the July meeting will be voted on to ensure they are approved for SY26
III. Finance
A.
Financials Update
- We are now able to get all CSP reimbursements for technology (~$100k), and other funders, NSVF, will be releasing our funds (~$150k) by the end of July
- Changes won't be reflected until the August 2025 meeting
- Forecast Update:
- Previous Forecast: $87,441
- Current Forecast: $79,875
- At the current enrollment of 220, we will have significant money coming in, so in October, we will start making some budget adjustments
B.
FY26 Board Dues
- We will revisit in July meeting
IV. Board Business
A.
FY26 Board Meeting Schedule
- Board meeting survey coming
- Context: EdTech cannot attend Saturday meetings
B.
Board Retreat
- Goal: Arc of the board mapped out for the year, developing an academics committee, and setting up an evaluation system
- Availability
- July 26 or August 30 (weekends) or July 23, July 28, any day of the week of August 11 (weekdays)
- 3-4 hours
- Sept. 6
V. Public Hearing
A.
SY 25-26 Budget
- Projecting $3.8M in revenue for SY26
- Note: Funding formula changed, which impacted our revenue slightly
- Projecting $3.5M in expenses for SY26
- Set aside about $300K in the contingency fund
- Added personnel for SY26 with school growth (more teachers, support staff)
- Looking to end SY26 with a balance of $592K
- The budget allows the school to retool infrastructure and make things more efficient