Final

Excelsior Village Academies

Excelsior Village Academies October Board Meeting

Published on October 16, 2023 at 8:06 PM EDT

Date and Time

Wednesday October 18, 2023 at 8:00 PM EDT

Location

The Excelsior Village Academies' Board of Directors will meet virtually. Please see meeting details below to join.

 

Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09

 

Meeting ID: 875 461 2347
Passcode: EVA24

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Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 8:00 PM
  A. Call the Meeting to Order Nisah Brinson 1 m
  B. Record Attendance Reginald Hutchins 1 m
  C. Approve Minutes Approve Minutes Nisah Brinson 1 m
II. Board Updates 8:03 PM
  A. Board Member Search: Attorney FYI Michelle Flowers 1 m
  B. Facilities Update Michelle Flowers 3 m
  C. Board Terms of Service Update Nisah Brinson 5 m
   
  • Board terms of service has been updated; Afi Holmes and Dr. Myela Paige enter term 2
  • Welcoming Kristal Rutherford to the Governing Board of EVA
  • Recognizing Fredrick Guyton for his service to EVA as a Founding Board of Director
  
III. Pre-Opening Checklist Review 8:12 PM
  A. SCSC Pre-Opening Checklist Update FYI Michelle Flowers 3 m
IV. Governance 8:15 PM
  A. Approve Student and Family Handbook Policy Vote Nisah Brinson 2 m
  B. Approve Health Handbook Policy Vote Nisah Brinson 2 m
  C. Approve Governing Board Bylaws Vote Nisah Brinson 2 m
  D. Approve School Year 2024-2025 Calendar Vote Nisah Brinson 2 m
  E. Approve Enrollment Policies Vote Nisah Brinson 2 m
  F. Approve Pre-Enrollment Application Vote Nisah Brinson 2 m
  G. Approve Grievance and Whistleblower Policy Vote Nisah Brinson 2 m
  H. Approve Special Education Handbook Policy Vote Nisah Brinson 2 m
  I. Approve Founding Board of Directors Job Description Vote Nisah Brinson 2 m
V. Other Business 8:33 PM
  A. Student Enrollment Tracker Discuss Michelle Flowers 5 m
  B. EVA 360 Digital Marketing Campaign FYI Michelle Flowers 5 m
  C. Hiring Founding Director of Operations FYI Michelle Flowers 5 m
   
  • Hiring Platform
  • Process
  • Timeline
  
  D. Board Financial Contributions Discuss William Smith 15 m
  E. Phone Banking Board Support Update Discuss Nisah Brinson 5 m
   
  • Board Members share Progress
  
VI. Flowers' Work Corner 9:08 PM
  A. Information Sessions FYI Michelle Flowers 1 m
  B. Networking/Community Engagement Events FYI Michelle Flowers 5 m
   
  • Paneling Charter School 101 Webinar (October 18th)
  • 2024 Atlanta Charter School EXPO (January 20th)
  
  C. Facilities FYI Michelle Flowers 1 m
   
  • Complete Facilities grant application
  • FRC meetings to secure site
  • Pre-opening checklist deliverables
  
VII. Dates to add to Calendar 9:15 PM
  A. Board Governance Training FYI Nisah Brinson 1 m
   
  • November 6th  from 9am-4pm
  
  B. GCSA Finance Training FYI Nisah Brinson 1 m
   
  • November 27th and November 29th 
  
  C. NSVF Training in Nashville FYI Nisah Brinson 1 m
   
  • November 15-17 (Chairwoman Brinson and Board Member Afi is attending)
  
  D. Upcoming Community Events FYI Michelle Flowers 5 m
   

Trunk or Treat Fall Festivals

  • Date and Time: October 21 at 5:00 PM (Location: TBA)
  • Date and Time: October 21 at 5:00 PM (Clark Community Park)

Henry's Night Out

  • Date and Time: October 27 from 5:30 

Jewels Benefit Gala

  • Date: In December 2, 7pm (Stone Mountain or Conyers- TBD)
  
VIII. Closing Items 9:23 PM
  A. Adjourn Meeting Vote Nisah Brinson 1 m