Scholarship Prep
Minutes
Regular Board Meeting
Date and Time
Thursday May 16, 2024 at 2:00 PM
Location
1010 W. 17th St.
Santa Ana, CA 92706
Zoom Meeting Information:
Meeting ID: 847 7579 6164
Passcode: 212359
Scholarship Prep Orange County (17th Street) - 1010 West 17th Street, Santa Ana, CA 92706
Legacy Room
Scholarship Prep Orange County (Grand Ave) - 1821 N Grand Ave, Santa Ana, CA 92705
Admin Office
Scholarship Prep Oceanside - 4070 Mission Avenue, Oceanside, CA 92057
Admin Office
Scholarship Prep South Bay- 24910 S. Avalon Blvd., Wilmington, CA 90744
First-floor Kindergarten Classroom
The meeting will be accessible via teleconference using the information listed above and at the locations above.
PUBLIC COMMENT:
The public is invited to address the Board during the meeting using the Zoom meeting information above, or from any of the teleconference locations. Alternatively, public comments can also be submitted via email to comments@scholarshipschools.org with “Public Comment for Board Meeting (on date of the Board Meeting)” in the subject line. The comment should include the name of the commenter, the Agenda Item number, and the topic that is to be discussed. Comments must be received by 12:30pm of the day before the scheduled Board Meeting and will be read during the meeting based upon time limitations. If the statement is not read online due to time limitations, the comments will be provided to the board members.
Members of the public may address the Board at regular meetings on agenda or non-agenda items that are within the subject matter jurisdiction of the Board, and at special meetings on agenda items only. Speakers may be called in the order that requests are received, with speakers attending the meeting called prior to reading written comments submitted by email, or may be grouped by subject area. Comments are limited to three (3) minutes per speaker with no more than 15 minutes per single topic so that as many people as possible may be heard. . The Board may not take any action on matters discussed during the public testimony period that are not listed on the agenda.
Directors Present
C. Friedrichs, M. Toan, P. Watson
Directors Absent
B. George, J. Ing
I. Opening Items
A.
Quorum Check
B.
Call the Meeting to Order
C.
Pledge of Allegiance
D.
Reading of the Scholarship Prep Mission Statement
E.
Approval of the Agenda
| Roll Call | |
|---|---|
| P. Watson |
Aye
|
| M. Toan |
Aye
|
| J. Ing |
Absent
|
| B. George |
Absent
|
| C. Friedrichs |
Aye
|
F.
Invitation to Address the Board on Items on the Agenda
G.
Invitation to Address the Board on Items Not on the Agenda
II. Information Section
A.
Scholarship Prep - Orange County 17th Street Campus Update
Principal Elizabeth Stone, along with a few students, provided the 17th Street campus
update. Topics covered include the hatching chicks on campus, the middle school dance, the spring showcase, second semester field trips, the Chapman University Holocaust Project, interim growth celebrations, and upcoming events (including a STEM themed field day, semester awards, and eighth grade promotion).
B.
Organization Update
Executive Director, Jason Watts, provided an organization update that covered the following topics: the California Community Schools Partnership Program (CCSPP) grant, the Larry and Helen Hoag Foundation grant, and organization wide upcoming events.
Charles Friedrichs asked how much the CCSPP grant would provide each year. Jason Watts answered saying that Andrew Crowe will provide more information in an upcoming board meeting regarding how we will implement the grant.
Charles Friedrichs asked for a list of all of the upcoming events and Dennise Allotey said she would send the information to the board members.
C.
Scholarship Prep - Orange County LCAP Public Hearing
Taylor Ellis presented an LCAP summary for each campus. She noted that the goals and actions for the next three years will remain the same as the previous LCAP.
Charles Friedrichs clarified that the Pep Squad is not a traditional pep squad, rather it is our Parent Engagement
Pete Watson asked what the most generalized comment from parents was and if there was a theme. Dennise Allotey stated that parents are asking for more clubs, sports, and for their children to have access to music. Dennise also shared how we have taken that feedback and acted upon it. Taylor Ellis also shared that zoom has been a great tool to engage families for IEP meetings and parent-teacher conferences.
Pete Watson made a suggestion that we provide parents with a historical perspective of previous surveys and what parents have asked for.
Maribel Toan asked if there was a way to log and measure patterns of attendance and Dennise Allotey explained that this will be a summer project for her to dive into.
D.
Scholarship Prep - Oceanside LCAP Public Hearing
E.
Scholarship Prep - South Bay LCAP Public Hearing
III. Consent Calendar
A.
April 18th Meeting Minutes
B.
March Financials and Check Register
C.
Contract Extension: Scholarship Prep and Revolution Foods, PBC
D.
Contract Extension: Scholarship Prep - Oceanside and TopNCatering, LLC
E.
Mental Health Awareness Month Board Resolution
F.
Scholarship Prep - Orange County 24-25 Master Calendar
G.
Scholarship Prep - Oceanisde 24-25 Master Calendar
H.
Scholarship Prep - South Bay 24-25 Master Calendar
I.
Scholarship Prep Form 990 Income Tax Return For Year Ended for June 30, 2023
J.
California Exempt Organization Annual Tax Return Form 199
K.
Revised Hiring and Recruitment Policy
L.
Approval of Consent Calendar
| Roll Call | |
|---|---|
| J. Ing |
Absent
|
| C. Friedrichs |
Aye
|
| M. Toan |
Aye
|
| B. George |
Absent
|
| P. Watson |
Aye
|
IV. Action Items
A.
Approval to Delay Scholarship Prep - San Bernardino County Opening Until 2025-26
Charles Friedrichs asked to clarify the purpose of this action item. Jason Watts stated that the charter school staff needs evidence that our board is aware of the delay to open this campus.
| Roll Call | |
|---|---|
| P. Watson |
Aye
|
| C. Friedrichs |
Aye
|
| M. Toan |
Aye
|
| J. Ing |
Absent
|
| B. George |
Absent
|
B.
Declaration of Need for 2024 - 2025 School Year
Charles Friedrichs asked Jason Watts to provide a synopsis of this item. Jason answered stating that this is a prerequisite to issue emergency permits or limit assignment permits based on the staffing needs of our schools. Denise Hobbensiefken, Human Resources Director, also stated that this form allows us to issue temporary permits and that it is primarily used for emergency CLADs when teachers are coming from other states.
| Roll Call | |
|---|---|
| J. Ing |
Absent
|
| B. George |
Absent
|
| C. Friedrichs |
Aye
|
| P. Watson |
Aye
|
| M. Toan |
Aye
|
C.
Create email account for Board Communication by Employees of Scholarship Prep
Charles Friedrichs explained that this email willl function similarly to a suggestion box and will be monitored by Denise Hobbensiefken from our Human Resources department. The email address is: SPBoard@scholarshipschools.org
| Roll Call | |
|---|---|
| M. Toan |
Aye
|
| P. Watson |
Aye
|
| C. Friedrichs |
Aye
|
| J. Ing |
Absent
|
| B. George |
Absent
|
V. Closing Items
A.
Board Comments and Future Agenda Items
Charles Friedrichs asked if there are any preparation for summer programs and Dennise Allotey answered that all school sites will have summer intercession that starts immediately after school ends.
Charles Friedrichs stated that item K would be removed from the consent calendar.