Scholarship Prep

Minutes

Regular Board Meeting

Date and Time

Thursday November 16, 2023 at 2:00 PM

Location

1010 W. 17th St. 

Santa Ana, CA 92706

Zoom Meeting Information:

Meeting ID: 847 7579 6164 

Passcode: 212359

 

Scholarship Prep Orange County (17th Street) - 1010 West 17th Street, Santa Ana, CA 92706 
Legacy Room

 

Scholarship Prep Orange County (Grand Ave) - 1821 N Grand Ave, Santa Ana, CA 92705
Admin Office

Scholarship Prep  Oceanside - 4070 Mission Avenue, Oceanside, CA 92057 
Admin Office

Scholarship Prep  South Bay- 24910 S. Avalon Blvd., Wilmington, CA 90744 
First-floor Kindergarten Classroom

 

Pete Watson, Board Member, Two-way Teleconference Location - 22 Conjoe Circle, Palm Desert, CA 92260

 

The meeting will be accessible via teleconference using the information listed above and at the campus locations above.


PUBLIC COMMENT:
The public attending the teleconference are invited to address the Board during the meeting using the teleconference information above. The public in attendance at any of the teleconference locations are also invited to address the Board for comments. Alternatively, public comments can also be submitted via email to comments@scholarshipschools.org with “Public Comment for Board Meeting (on date of the Board Meeting)” in the subject line.  The comment should include the name of the commenter, the Agenda Item number, and the topic that is to be discussed. Comments must be received by 12:30pm of the day before the scheduled Board Meeting and will be read during the meeting based upon time limitations. If the statement is not read online due to time limitations, the comments will be provided to the board members. 

Testimony shall be limited in content to matters pertaining to Scholarship Prep. The Board may not take any action on matters discussed during the public testimony period that are not listed on the agenda.

Directors Present

B. George, C. Friedrichs, J. Ing, P. Watson (remote)

Directors Absent

M. Toan

Directors who left before the meeting adjourned

P. Watson

Guests Present

C. Nichols

I. Opening Items

A.

Quorum Check

B.

Call the Meeting to Order

C. Friedrichs called a meeting of the board of directors of Scholarship Prep to order on Thursday Nov 16, 2023 at 2:00 PM.

C.

Pledge of Allegiance

D.

Reading of the Scholarship Prep Mission Statement

E.

Approval of the Agenda

C. Friedrichs made a motion to Approve.
B. George seconded the motion.
The board VOTED unanimously to approve the motion.

F.

Invitation to Address the Board on Items on the Agenda

G.

Invitation to Address the Board on Items Not on the Agenda

II. Information Section

A.

Oceanside Campus Update

Principal Jessica Leahy shared that Oceanside Site had a month full of events! One of the biggest highlights included Red Ribbon Week. During this week, there were themed dress up days and lessons focused around healthy lifestyles and making healthy choices. The week ended with Literature day where students and staff dressed up as a literature character. Community members lined the back parking lot and hosted a Trunk or Treat. Oceanside also hosted a Dia De Los Metros movie night event where around 350 people attended!

B.

CAASPP Scores Update

Taylor Ellis shared about the first set of CAASPP score data. Taylor shared an overview of what metrics were discussed, each site principal shared about their site's performance, and lastly solutions and action steps for each site were discussed. Dennis Allotey, Principal on Assignment, and Chantel Van Pool, OC Grand Principal, shared that our students are outperforming other students in the district in Math and ELA. Board Member John Ing suggested benchmarking beyond our district, but also looking at county and state benchmarking. Oceanside Principal Jessica Leahy shared the percentage of socioeconomically disadvantaged group of scholars has grown from about 40% to about 70% and that our students are outperforming the district. South Bay's Principal, Allison Vann, reported on the site's student performance and what actions are being taken to improve those scores. Board member Charles Friedrichs suggested that there be some kind of academic competition via zoom among the schools sites to encourage our scholars to push the pace. 

C.

CA Assessment Conference Presentation Update

Gilanie Thomas shared on the four sessions our academic team presented at the California Assessment Conference in Sacremento. Session one was titled "Backwards Plan like a Boss" and focused on focused on effectively using ELPAC Interim resources to drive integrated and designated ELD instruction. Session two was titled "Creating a Data Culture with your Staff" and focused on the challenge of creating a positive school data culture through the examination of common barriers that stand in the way. Session three was titled "Making Student Data Students' Data" and focused on discussing the benefits of allowing students to work with their own data. The final session was titled "Less Gotcha, More I Got You" where the the academic team shared their experiences and resources around using data to drive teacher
coaching. 

D.

CA Homeless Innovative Program Presentations Update

Dennise Allotey shared about the conferences that she has been attending in regards to the Homeless Innovative Grant we have received. Conferences include Center for Cities + Schools & CDE Learning Exchange at UC Berkeley School of Education, the 2023 CSDC Conference in Anaheim, and 2023 CAASFEP Conference in Sacramento. 

E.

Organization Update

Jason Watts shared that he, Kristen Crowe, Andrew Crowe, and Victor Carcamo were at the National Association for the Education of Homeless Children and Youth Conference in New Orleans where they were given the opportunity to see what other agencies, schools, and districts are doing that aligns with that Scholarship Prep is doing.

III. Consent Calendar

A.

October 19th, 2023 Regular Meeting Minutes

C. Friedrichs made a motion to approve the minutes from Regular Board Meeting on 10-19-23.
J. Ing seconded the motion.
The board VOTED unanimously to approve the motion.

B.

November 6th, 2023 Special Meeting Minutes

C. Friedrichs made a motion to approve the minutes from Special Board Meeting on 11-06-23.
J. Ing seconded the motion.
The board VOTED unanimously to approve the motion.

C.

September Financials and Check Register

D.

Scholarship Prep - Orange County (Grand) and DAD Security Contract

John Ing asked to clarify this contract. John asked if this contract was already in place. Andrew Crowe confirmed that this would be a retroactive action. Due to sever security issues, an immediate change in security was needed. John's second question was to clarify the bill rate. The bill rate listed did not match the final calculations. Sarah Schoenfeld-Nakamoto  said that there will be a follow up with this contract to verify the bill rate. John's final question regarded if we go through a bidding process when looking for a vendor. Sarah Schoenfeld-Nakamoto stated that we do a three bid process for anything over $50,000, but this does not reach that threshold. 

E.

National Homeless Youth Awareness Month Resolution

F.

Revised 2023-24 Board Calendar

G.

Scholarship Prep - South Bay J13 Submission

H.

Scholarship Prep - Oceanside J13 Submission

I.

Approval of Consent Calendar

C. Friedrichs made a motion to Approve.
J. Ing seconded the motion.
The board VOTED unanimously to approve the motion.

IV. Action Items

A.

Rescission of Student Suspension and Expulsion Policy

C. Friedrichs made a motion to Approve.
B. George seconded the motion.

Jason Watts shared that our legal council that we should remove the Student Suspension and Exclusion Policy as a representative policy for the entire organization from our website. What should be done instead is inclusion of the individual policies through posting of our handbooks. 

The board VOTED unanimously to approve the motion.

V. Closed Session

A.

Public Employee Performance Evaluation (Gov. Code § 54957) Title: Executive Director

Board entered closed session at 3:03 pm. 

B.

Report Out of Closed Session

P. Watson left at 4:15 PM.

VI. Closing Items

A.

Board Comments and Future Agenda Items

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 4:16 PM.

Respectfully Submitted,
C. Friedrichs