Scholarship Prep
Minutes
Regular Board Meeting
Date and Time
Tuesday November 8, 2022 at 4:30 PM
Location
1010 W. 17th Street
Santa Ana, CA 92706
Zoom Meeting Information:
Meeting ID: 826 8631 5896
Passcode: 940801
Scholarship Prep Orange County (17th Street) - 1010 West 17th Street, Santa Ana, CA 92706
Legacy Room
Scholarship Prep Orange County (Grand Ave) - 1821 N Grand Ave, Santa Ana, CA 92705
Admin Office
Scholarship Prep Oceanside - 4070 Mission Avenue, Oceanside, CA 92057
Admin Office
Scholarship Prep South Bay- 24910 S. Avalon Blvd., Wilmington, CA 90744
First-floor Kindergarten Classroom
The meeting will be accessible via teleconference using the information listed above and at the campus locations above.
PUBLIC COMMENT:
The public attending the teleconference are invited to address the Board during the meeting using the teleconference information above. The public in attendance at any of the teleconference locations are also invited to address the Board for comments. Alternatively, public comments can also be submitted via email to comments@scholarshipschools.org with “Public Comment for Board Meeting (on date of the Board Meeting)” in the subject line. The comment should include the name of the commenter, the Agenda Item number, and the topic that is to be discussed. Comments must be received by 4:30pm of the day before the scheduled Board Meeting and will be read during the meeting based upon time limitations. If the statement is not read online due to time limitations, the comments will be provided to the board members.
Testimony shall be limited in content to matters pertaining to Scholarship Prep. The Board may not take any action on matters discussed during the public testimony period that are not listed on the agenda.
Directors Present
C. Friedrichs, J. Ing, L. Otero, M. Toan, P. Watson
Directors Absent
C. Madaule
Directors who arrived after the meeting opened
C. Friedrichs
Guests Present
A. Congo
I. Opening Items
A.
Quorum Check
B.
Call the Meeting to Order
C.
Pledge of Allegiance
D.
Reading of the Scholarship Prep Mission Statement
E.
Approval of the Agenda
F.
Invitation to Address the Board on Items on the Agenda
G.
Invitation to Address the Board on Items Not on the Agenda
No comments
II. Information Section
A.
Oceanside Campus Update
Principal Jessica Leahy shared an update with the board including a writing competition between students, red ribbon week on campus, literature day, and trunk or treat.
B.
Orange County Campus Update
Principal Dennise Allotey shared a brief presentation with the board about activities happening around campus for students including a gold rush-themed event, a partnership with Sage Hill High School, and a high school information night for students.
C.
South Bay Campus Update
Dean Dr. Kaylie Gomez shared a presentation with the board including new academic progress made in classrooms along with campus events like Dia De Los Muertos, red ribbon week, and literature day.
D.
Organization Update
Executive Director Jason Watts shared an organizational update with the board including enrollment figures and information about the employee retention credit that Scholarship Prep has qualified for and applied to.
E.
Financial Update from Charter Impact
Kate Eng from Charter Impact provided a financial update for Scholarship Prep with new projections for all the campuses adjusted to current enrollment figures.
Oceanside saw a net impact revenue of plus $20,000
Orange County will have a small surplus of $30,000
South Bay saw a revenue increase of $100,000 due to the impact of the employee retention credit.
Vice President Otero asked what is the amount recommended in financial reserves per school. Ms. Eng shared the state recommends 5% of annual operating costs but it can vary depending on the authorizer. She shared Scholarship Prep is well within that with 45% for Oceanside, 33% for Orange County and 26.5% for South Bay.
III. Consent Calendar
A.
October 11th, 2022 Regular Meeting Minutes
B.
September Monthly Financial Package
C.
Contract Amendment: Scholarship Prep and Revoluton Foods, PBC
D.
Contract Amendment: Scholarship Prep - Oceanside and TopNCatering, LLC
E.
Agreement Between Scholarship Prep - Orange County and Prestige International Security, Inc.
F.
Board Resolution Recognizing 2022 National Homeless Youth Awareness Month
G.
Fiscal Policies and Procedures Manual Update
Board member Ing asked for clarification on this item as it was not clearly red lined due to an error. The document was properly shared with the Board and reviewed before voting. Chief Operations Officer Sarah Nakamoto shared some more insight on the changes which included reimbursements for lodging and travel for employees in addition to daily meal stipends.
H.
Digital Media Specialist Job Description
I.
Arts Program Manager Job Description
J.
Athletics Program Manager Job Description
K.
Updated Classified Compensation Plan
L.
Substitute Counselor Job Description
M.
Updated Substitute Compensation Plan
N.
Approval of Consent Calendar
IV. Action Items
A.
Revised Scholarship Prep Board of Directors Meeting Calendar
Assistant to the Executive Director Arthur Congo shared results from a survey done of staff and board members regarding a change for start times in board meetings before the board took action.
No comments