Scholarship Prep
Minutes
Regular Board Meeting
Date and Time
Tuesday December 14, 2021 at 4:30 PM
Location
Virtual via Zoom
Zoom Teleconference Information -
Meeting ID: 856 8293 8827
Passcode: 834499
Dial-in Number: +1 669 900 6833
The meeting will be accessible via teleconference using the information listed above. Members of the public may observe the meeting and offer public comment using the dial-in information above.
PUBLIC COMMENT:
The public attending the teleconference are invited to address the Board during the meeting using the teleconference information above. Alternatively, public comments can also be submitted via email to comments@scholarshipschools.org with “Public Comment for Board Meeting (on date of the Board Meeting)” in the subject line. The comment should include the name of the commenter, the Agenda Item number, and the topic that is to be discussed. Comments must be received by 4:30pm of the day before the scheduled Board Meeting and will be read during the meeting based upon time limitations. If the statement is not read online due to time limitations, the comments will be provided to the board members.
Testimony shall be limited in content to matters pertaining to Scholarship Prep. The Board may not take any action on matters discussed during the public testimony period that are not listed on the agenda.
Meeting ID: 856 8293 8827
Passcode: 834499
Dial-in Number: +1 669 900 6833
The meeting will be accessible via teleconference using the information listed above. Members of the public may observe the meeting and offer public comment using the dial-in information above.
PUBLIC COMMENT:
The public attending the teleconference are invited to address the Board during the meeting using the teleconference information above. Alternatively, public comments can also be submitted via email to comments@scholarshipschools.org with “Public Comment for Board Meeting (on date of the Board Meeting)” in the subject line. The comment should include the name of the commenter, the Agenda Item number, and the topic that is to be discussed. Comments must be received by 4:30pm of the day before the scheduled Board Meeting and will be read during the meeting based upon time limitations. If the statement is not read online due to time limitations, the comments will be provided to the board members.
Testimony shall be limited in content to matters pertaining to Scholarship Prep. The Board may not take any action on matters discussed during the public testimony period that are not listed on the agenda.
Directors Present
C. Birchler (remote), C. Friedrichs (remote), C. Madaule (remote), J. Ing (remote), L. Otero, T. Burgess (remote)
Directors Absent
J. Weatherall
Directors who arrived after the meeting opened
L. Otero
Guests Present
A. Congo (remote)
I. Opening Items
A.
Quorum Check
B.
Call the Meeting to Order
C. Friedrichs called a meeting of the board of directors of Scholarship Prep to order on Tuesday Dec 14, 2021 at 4:31 PM.
C.
Pledge of Allegiance
D.
Reading of the Scholarship Prep Mission Statement
E.
Approval of the Agenda
C. Friedrichs made a motion to Approve the Agenda.
T. Burgess seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Invitation to Address the Board on Items on the Agenda
No comments.
G.
Invitation to Address the Board on Items Not on the Agenda
No comments.
II. Information Section
A.
Financial Presentation - First Interim Report
Jason Sitomer presented the budget report and noted he will be the new point of contact for Scholarship Prep at Charter Impact.
He noted the schools are projected to have above a $1.8 million surplus and the combined cash remains positive with no anticipated point of needing to borrow any money.
Board Treasurer John Ing asked a question regarding a $600,000 line item for the Santa Ana Campus. Deputy Director Andrew Crowe noted the amount is earmarked to fit classrooms for middle school students once Scholarship Prep concludes its expansion to the proposed Grand Ave site.
B.
Oceanside Campus Update
C.
Santa Ana Campus Update
D.
South Bay Campus Update
L. Otero arrived at 4:42 PM.
Mrs. Vann presented a verbal update to the Board and and shared a variety of programmatic updates including how staff came together to provide and fulfill a Christmas wishlist for those students most in need,
E.
Organization Update
Executive Director Jason Watts shared an update including formally introducing Kristen Crowe as Scholarship Prep's new Chief Community Officer and highlighting her work and dedication to Scholarship Prep's Homeless and Foster Youth Students.
Dr. Dan Cooper from University of California Riverside shared information from the Institute for Clinical Translational Science and their partnership with Scholarship Prep to conduct a study regarding COVID-19 and how it impacts students on campus. The Institute will be sending observers who will safely take note of and record observations.
III. Consent Calendar
A.
November 9th, 2021 Regular Board Meeting Minutes
C. Madaule made a motion to approve the minutes from Regular Board Meeting on 11-09-21.
T. Burgess seconded the motion.
The board VOTED unanimously to approve the motion.
B.
December 7th, 2021 Special Board Meeting Minutes
C. Madaule made a motion to approve the minutes from Scholarship Prep Special Board Meeting on 12-07-21.
T. Burgess seconded the motion.
The board VOTED unanimously to approve the motion.
C.
November 2021 Check Register - Oceanside
D.
November 2021 Check Register - Santa Ana
E.
November 2021 Check Register - South Bay
F.
Revised Board Certified Behavioral Analyst Job Description
G.
Wellness Together - Agreement of Services for Counseling Consultant for Santa Ana and South Bay
H.
Amended Scholarship Prep Fiscal Policy
I.
Educator Effectiveness Funds Block Grant (EEBG) - Oceanside
J.
Educator Effectiveness Funds Block Grant (EEBG) - Santa Ana
K.
Educator Effectiveness Funds Block Grant (EEBG) - South Bay
L.
Approval of Consent Calendar
C. Madaule made a motion to Approve the Consent Calendar.
T. Burgess seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Closing Items
A.
Board Comments and Future Agenda Items
Board Member Otero shared an idea to have Board Members rotate visiting campuses and see firsthand some of the work being done and shared at Board Meetings. He volunteered to help spearhead coordination and assigning campuses for each Board Member to visit in the coming year.
Board President Friedrichs offered up an idea for discussion surrounding budget reporting at Board Meetings as Scholarship Prep continues to grow and add additional campuses. He feels the presentations and process can be streamlined a bit. Board Treasurer Ing concurred and mentioned the idea of a dashboard where Board Members can quickly glance an obtain a high level summary of financials throughout the oganization.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:50 PM.
Respectfully Submitted,
C. Friedrichs