Scholarship Prep
Minutes
Scholarship Prep Regular Board Meeting
Date and Time
Tuesday August 10, 2021 at 3:30 PM
Location
Virtual Via Zoom
Meeting ID: 825 2722 8406
Passcode: 441361
Dial-in Number: +1 669 900 6833
Due to the ongoing COVID-19 pandemic, this meeting will be held via teleconference only in compliance with Executive Order N-29-20. Members of the public may observe the meeting and offer public comment using the dial-in information above.
PUBLIC COMMENT:
The public attending the teleconference are invited to address the Board. Public comments can also be submitted via email to comments@scholarshipschools.org with “Public Comment for Board Meeting (on date of the Board Meeting)” in the subject line. The comment should include the name of the commenter, the Agenda Item number and topic that is to be discussed. Comments must be received by 3:30pm of the day before the scheduled Board Meeting, and will be read during the meeting based upon time limitations. If the statement is not read online due to time limitations, the comments will be provided to the board members.
Testimony shall be limited in content to matters pertaining to Scholarship Prep. The Board may not take any action on matters discussed during the public testimony period that are not listed on the agenda.
Passcode: 441361
Dial-in Number: +1 669 900 6833
Due to the ongoing COVID-19 pandemic, this meeting will be held via teleconference only in compliance with Executive Order N-29-20. Members of the public may observe the meeting and offer public comment using the dial-in information above.
PUBLIC COMMENT:
The public attending the teleconference are invited to address the Board. Public comments can also be submitted via email to comments@scholarshipschools.org with “Public Comment for Board Meeting (on date of the Board Meeting)” in the subject line. The comment should include the name of the commenter, the Agenda Item number and topic that is to be discussed. Comments must be received by 3:30pm of the day before the scheduled Board Meeting, and will be read during the meeting based upon time limitations. If the statement is not read online due to time limitations, the comments will be provided to the board members.
Testimony shall be limited in content to matters pertaining to Scholarship Prep. The Board may not take any action on matters discussed during the public testimony period that are not listed on the agenda.
Directors Present
C. Friedrichs (remote), C. Madaule (remote), J. Weatherall (remote), L. Otero (remote), T. Burgess (remote)
Directors Absent
C. Birchler, J. Ing
Directors who arrived after the meeting opened
L. Otero
Guests Present
A. Congo (remote)
I. Opening Items
A.
Roll Call
L. Otero arrived at 3:55 PM.
B.
Call the Meeting to Order
C. Friedrichs called a meeting of the board of directors of Scholarship Prep to order on Tuesday Aug 10, 2021 at 3:33 PM.
Assistant to the Executive Director Arthur Congo pointed out a timestamp on the Agenda reading 'Amended on' but noted that no text or items were changed on the agenda. The only material change were documents being uploaded for Board review ahead of the meeting.
C.
Pledge of Allegiance
D.
Reading of the Scholarship Prep Mission Statement
E.
Approval of the Agenda
T. Burgess made a motion to Approve the Agenda with the amendment to remove item 3.K from consideration.
J. Weatherall seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Invitation to Address the Board on Items on the Agenda
G.
Invitation to Address the Board on Items Not on the Agenda
II. Information Section
A.
Organization Update
Executive Director Jason Watts shared the excitement around the organization regarding coming back to school in the coming week. He also shared that Scholarship Prep held its first-ever organization-wide retreat on the Santa Ana campus. He thanked Principal Dennise Allotey, Deputy Director Andrew Crowe, and Chief Academic Officer Taylor Ellis for their work in helping organize the retreat.
B.
Year End Financials
Darlington Ahaiwe from Charter Impact shared information about each campus's June year-end financials. Overall there was a revenue increase of 3% with a year-end surplus of $4,620,000.
He shared for the Oceanside campus, there was a $1.7 million favorable variance. The Santa Ana campus had a $1,871,000 favorable variance. Before moving to the South Bay campus, Board President Charles Friedrichs asked when looking at the total surplus, is that considered consolidated funds or just year-end surplus? Mr. Ahaiwe responded that it is considered a year-end surplus and in future years, Scholarship Prep can draw down from that fund balance toward any project that they have.
Moving on to South Bay, Mr. Ahaiwe noted a positive variance of $380,000. Board Secretary Taryn Burgess stated the financial projections looked very impressive and that she was pleased.
Mr. Ahaiwe continued to give an overview of the consolidated year-end financials and noted a year-end total surplus of $5,043,000 and a year-end cash balance of $3,093,000.
He shared for the Oceanside campus, there was a $1.7 million favorable variance. The Santa Ana campus had a $1,871,000 favorable variance. Before moving to the South Bay campus, Board President Charles Friedrichs asked when looking at the total surplus, is that considered consolidated funds or just year-end surplus? Mr. Ahaiwe responded that it is considered a year-end surplus and in future years, Scholarship Prep can draw down from that fund balance toward any project that they have.
Moving on to South Bay, Mr. Ahaiwe noted a positive variance of $380,000. Board Secretary Taryn Burgess stated the financial projections looked very impressive and that she was pleased.
Mr. Ahaiwe continued to give an overview of the consolidated year-end financials and noted a year-end total surplus of $5,043,000 and a year-end cash balance of $3,093,000.
C.
Oceanside Campus Update
Principal Valerie Douglass provided the update starting with staff returning to campus on August 2nd and jumping right into summer professional development programs. She also shared how the campus hosted an event for McKinney-Vento and Foster Youth students handing out supplies. She then introduced the new Dean of Student Supports, Jessica Leahey.
Ms. Leahey thanked everyone for having her and shared her excitement about joining the Scholarship Prep family.
Ms. Douglass shared an enrollment updated stating 522 scholars are enrolled for the first day of school and 190 scholars on the waitlist currently.
Ms. Leahey thanked everyone for having her and shared her excitement about joining the Scholarship Prep family.
Ms. Douglass shared an enrollment updated stating 522 scholars are enrolled for the first day of school and 190 scholars on the waitlist currently.
D.
Santa Ana Campus Update
Principal Dennise Allotey shared there was a large turnout for their Student Services event the previous Saturday with students receiving haircuts, supplies, and other materials.
E.
South Bay Campus Update
Principal Allison Vann presented the update and shared the campus has welcomed over 10 new staff members. She also shared the successful McKinney-Vento event the campus recently held where they handed out uniforms and school materials. On-campus she shared that libraries have been added to all primary grade classrooms to increase access for students.
Lastly, she shared the campus will be welcoming over 100 new students to campus this upcoming year.
Deputy Director Andrew Crowe shared that in addition to providing the dress code clothing for scholars, campuses were also able to provide additional sports clothing for McKinney Vento scholars and he thanked the Board for allowing schools the opportunity to do that.
Lastly, she shared the campus will be welcoming over 100 new students to campus this upcoming year.
Deputy Director Andrew Crowe shared that in addition to providing the dress code clothing for scholars, campuses were also able to provide additional sports clothing for McKinney Vento scholars and he thanked the Board for allowing schools the opportunity to do that.
III. Consent Calendar
A.
July 20, 2021 Regular Board Meeting Minutes
C. Madaule made a motion to approve the minutes from Regular Board Meeting on 07-20-21.
T. Burgess seconded the motion.
The board VOTED unanimously to approve the motion.
B.
July 2021 Check Register - Oceanside
C.
July 2021 Check Register - Santa Ana
D.
July 2021 Check Register - South Bay
E.
Oceanside 2021-2022 COVID Safety Plan
F.
Santa Ana 2021-2022 COVID Safety Plan
G.
South Bay 2021-2022 COVID Safety Plan
H.
Oceanside LCAP Expenditure Tables
I.
Santa Ana LCAP Expenditure Tables
J.
South Bay LCAP Expenditure Tables
K.
Amendment to the Scholarship Prep Fiscal Policy
L.
Approval of Consent Calendar
C. Madaule made a motion to Approve the Consent Calendar.
T. Burgess seconded the motion.
Board President Charles Friedrichs asked Chief Compliance Officer Sarah Schoenfeld-Nakamoto what the difference was between the COVID Saftey Plans on the agenda and previous plans passed. She stated that these plans contain updated rules and regulations including guidance on face coverings from the state.
The board VOTED unanimously to approve the motion.
IV. Closing Items
A.
Board Comments and Future Agenda Items
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 4:08 PM.
Respectfully Submitted,
L. Otero