Scholarship Prep
Minutes
Regular Board Meeting
Date and Time
Thursday July 24, 2025 at 2:00 PM
Location
4070 Mission Ave.
Oceanside, CA, 92057
Zoom Meeting Information:
Meeting ID: 847 7579 6164
Passcode: 212359
Scholarship Prep Orange County (17th Street) - 1010 West 17th Street, Santa Ana, CA 92706
Counseling Room, Room 101
Scholarship Prep Orange County (Grand Ave) - 1821 N Grand Ave, Santa Ana, CA 92705
Admin Office
Scholarship Prep Oceanside - 4070 Mission Avenue, Oceanside, CA 92057
Room 233
Scholarship Prep South Bay- 24910 S. Avalon Blvd., Wilmington, CA 90744
First-floor Kindergarten Classroom
Additional Teleconference Location: 1902 West Chestnut Avenue, Santa Ana CA 92703
Additional Teleconference Location: 3040 Fillmore Way #159, Costa Mesa, CA 92626
The meeting will be accessible via teleconference using the information listed above and at the locations above.
PUBLIC COMMENT:
The public is invited to address the Board during the meeting using the Zoom meeting information above, or from any of the teleconference locations. Alternatively, public comments can also be submitted via email to comments@scholarshipschools.org with “Public Comment for Board Meeting (on date of the Board Meeting)” in the subject line. The comment should include the name of the commenter, the Agenda Item number, and the topic that is to be discussed. Comments must be received by 12:30pm of the day before the scheduled Board Meeting and will be read during the meeting based upon time limitations. If the statement is not read online due to time limitations, the comments will be provided to the board members.
Members of the public may address the Board at regular meetings on agenda or non-agenda items that are within the subject matter jurisdiction of the Board, and at special meetings on agenda items only. Speakers may be called in the order that requests are received, with speakers attending the meeting called prior to reading written comments submitted by email, or may be grouped by subject area. Comments are limited to three (3) minutes per speaker with no more than 15 minutes per single topic so that as many people as possible may be heard. . The Board may not take any action on matters discussed during the public testimony period that are not listed on the agenda.
Directors Present
C. Friedrichs (remote), J. Ing (remote), M. Toan (remote), P. Watson (remote)
Directors Absent
B. George
Guests Present
C. Nichols
I. Opening Items
A.
Quorum Check
B.
Call the Meeting to Order
C.
Pledge of Allegiance
D.
Reading of the Scholarship Prep Mission Statement
E.
Approval of the Agenda
| Roll Call | |
|---|---|
| M. Toan |
Aye
|
| C. Friedrichs |
Aye
|
| P. Watson |
Aye
|
| B. George |
Absent
|
| J. Ing |
Aye
|
F.
Invitation to Address the Board on Items on the Agenda
G.
Invitation to Address the Board on Items Not on the Agenda
II. Information Section
A.
Riverside County Office of Education 2025 Presentation: Effective Boards
B.
Oceanside Campus Update
Principal Charity Grieshaber provided the Oceanside campus update. There is significant activity is underway at the campus. Playground construction has begun; the area has been excavated in preparation for turf installation, which will be followed by playground equipment installation once it arrives. All curriculum materials have been received. Additionally, there has been extensive painting and cleaning in anticipation of hosting the organization-wide event on site. We are also hopeful to return to the Village soon.
C.
Organization Update
Executive Director, Jason Watts, provided the organization update to the Board.
Riverside Campus
- Furniture is being staged; Building B is on track to open on time.
- Building A is making progress, though full completion by August 11 may be challenging.
- Currently hiring and enrolling for Building B only.
- A large mural by artist Brian Peterson was completed on site.
- Temporary Certificate of Occupancy (TCO) anticipated by end of the week.
Upland Campus
- Site in poor condition due to previous tenants; heavy renovation underway.
- Crews working extensively to meet deadlines.
- New security fencing and alarm system installed.
- Principal Chantel Van Pool and team actively recruiting and engaging community.
South Bay Campus
- Gymnasium undergoing complete renovation: new flooring, scoreboard, paint.
- Exploring continued community use of the gym space.
- Plan in place to replace temporary parking lot fencing with permanent fencing matching school aesthetics; permitting process underway.
OC17 Campus
- Vida Building (primary grade area) undergoing upgrades: asbestos removal, flooring replacement, painting, mural installation, and HVAC improvements.
Oceanside - HVAC work continuing.
Charter School Growth Fund (CSGF) Update
- Presentation to CSGF scheduled for September 11 in Colorado.
- Presentation team includes Andrew Crowe, Sarah Schoenfeld-Nakamoto, Kristen Crowe, and Taylor Ellis.
- CSGF staff prepares the presentation based on past site visits, interviews, and documentation.
- If recommended, the board vote will occur in October.
- If approved, funding could begin as early as December for two new schools.
- Five-Year Growth Plan (contingent on approval): Three additional TK-8 schools (one in each county: Orange, Riverside, San Bernardino). Potential future high school that would serve as a feeder from these TK-8s. All schools operate under countywide charters, enabling automatic enrollment into the high school.
Jason also provided reviews of the Los Angeles Unified School District Oversight Visit and the Orange County Department of Education oversight visit. He plans to provide the San Diego County of Education oversight visit review at the next regular board meeting.
D.
Financial Update by Charter Impact
Tracy Haberman at Charter Impact provided the Financial update. This presentation included updates and highlights for the Oceanside, Orange County, and South Bay school sites as well as an update on all bond covenants, which are all projected to be met.
III. Consent Calendar
A.
Approve the June 19th Regular Meeting Minutes
| Roll Call | |
|---|---|
| M. Toan |
Aye
|
| J. Ing |
Aye
|
| P. Watson |
Aye
|
| C. Friedrichs |
Aye
|
| B. George |
Absent
|
B.
Approve the July 16th Special Meeting Minutes
| Roll Call | |
|---|---|
| B. George |
Absent
|
| P. Watson |
Aye
|
| C. Friedrichs |
Aye
|
| J. Ing |
Aye
|
| M. Toan |
Aye
|
C.
Approve the May Financials and Check Register
D.
Approve the Revised 2025-26 Classified Compensation Plan
E.
Approve the Scholarship Prep - Orange County Family Handbook 2025-26
F.
Approve the Scholarship Prep - Oceanside Family Handbook 2025-26
G.
Approve the Scholarship Prep - South Bay Family Handbook 2025-26
H.
Approve the Scholarship Prep - Riverside County Family Handbook 2025-26
I.
Approve the Scholarship Prep - San Bernardino County Family Handbook 2025-26
J.
Approve the Scholarship Prep - Orange County Annual Update 2025-26
K.
Approve the Scholarship Prep - Oceanside Annual Update 2025-26
L.
Approve the Scholarship Prep - South Bay Annual Update 2025-26
M.
Approve the Scholarship Prep - Riverside County Annual Update 2025-26
N.
Approve the Scholarship Prep - San Bernardino County Annual Update 2025-26
O.
Scholarship Prep - Riverside County Comprehensive School Safety Plan
P.
Scholarship Prep - San Bernadino County Comprehensive School Safety Plan
Q.
Approve the Revised 2025- 26 Board Meeting Calendar
R.
Approve Scholarship Prep Contract with Paycom
S.
Approval of Consent Calendar
Board Treasurer, John Ing, requested to pull the approval of the Scholarship Prep contract with Paycom from the consent calendar for further discussion. He expressed concerns and had several questions regarding the decision to proceed with Paycom without a formal bidding process. He has prior experience evaluating payroll/HRIS providers and specifically with Paycom, and noted that he contacted a few other charter schools to gather additional feedback. He raised issues with the pricing structure, including the implementation fee and per-check fee, and felt there may be room for more competitive pricing. Given these concerns, he did not feel comfortable approving the item via consent and recommended it be pulled for further review and discussion.
| Roll Call | |
|---|---|
| B. George |
Absent
|
| M. Toan |
Aye
|
| J. Ing |
Aye
|
| P. Watson |
Aye
|
| C. Friedrichs |
Aye
|
IV. Closed Session
A.
Public Employee Performance Evaluation (Gov. Code § 54957) Title: Executive Director
The Board entered the closed session at 3:39pm.
V. Return to Open Session
A.
Report Out of Closed Session, if any
Board Chair, Charles Friedrichs, reported out of close session at 4:40pm. There was nothing to report out of closed session.
Dr. Corey Loomis, Ed.D., Director of the Charter School Unit at the Riverside County Office of Education, shared a presentation from his series titled “Governing for Greatness.” The purpose of the series is to encourage board members and offer ideas for next steps and collective growth as a governing body.