Voices for International Business and Education
Minutes
Facilities Committee Meeting
Date and Time
Wednesday December 6, 2023 at 5:30 PM
Voices for International Business and Education http://public.boardontrack.com/VIBE_1
Committee Members Present
B. Holloway, K. Dwyer, S. Olivier
Committee Members Absent
C. Jones, L. Arellano-Rivera
Guests Present
A. Berger, E. Thomas, F. McKenna, R. Smith
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
S. Olivier called a meeting of the Facility Committee of Voices for International Business and Education to order on Wednesday Dec 6, 2023 at 5:34 PM.
C.
Approve September 27th 2023 Minutes
K. Dwyer made a motion to approve the minutes from Facilities Committee Meeting on 08-03-21.
B. Holloway seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Committee Business
A.
Facilities Report / Major Projects Update
B.
IHSNO Esplanade Facility needs
The school needs classroom boards,
Ribbon cutting Celebration
Possible Dates 1/23-24, 2/7
Do it at 10 am during a school day
Cheerleaders, Dance teams, Poems
cake/ cookies
media
Invite parents, board members, community. neighbors.
III. Closing Items
A.
Next Meeting
January 10 at 5:30 pm
B.
Public Comment
C.
Adjourn Meeting
B. Holloway made a motion to motion to adjourned.
K. Dwyer seconded the motion.
The committee VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:30 PM.
Respectfully Submitted,
F. McKenna
Completed the annual checklist
Completed our final inspection on DHH 11/6
Nola PS bldg inspection completed 11/7
148 checklist items
critical items
Roof - annual roof inspection submitted with pictures
Orkin- pest management plan
Liquid environmental solutions- grease trap cleaning
FOG- permit renewed until December 5, 2024
any items may be moved to furnish
Remove building all branding from walls, floors
Remove banners and signs
Remove all vending machines
Santizize kitchen and restrooms
proposed building close-out date of January 22, 2024
January 26 is the date we should be out of this building.
December 19 we will be receiving the keys to the new building.
Completed capital items on 11/21 in the building.
They working on a few items with the facilities team from NOLAPS to finalize
Routine HVAC repairs
State Fire Marshall inspection
Moving boxes have arrived and every classroom received the boxes to start packing.
Waiting on one more bid to finalize the vendor we are using for the move. We have two bids
available now. Set the deadline by Friday 12/8 to finalize the vendor.
Each company will assign two project manager
10-15 person team
both companies did a walk-through of both
Both companies have experienced moving a school
Color code flyers-stage by color on the floors
Each teacher packed their rooms
David along with the technology team will be moving all the technology, copy machines, and electrical things.
We trying to find funds through ESSERS and we need 23 boards will cost $93 thousand.
View the shared map of all the classrooms.
We partner with STEM lab- to use anything we need for our classroom.