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Voices for International Business and Education

Minutes

April Governance meeting

Date and Time

Tuesday April 7, 2020 at 6:30 PM

Location

Remote Zoom call: https://us02web.zoom.us/j/592041312
 
Meeting ID: 592 041 312
Password: 557290
 
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Meeting ID: 592 041 312
Password: 557290
Voices for International Business and Education http://public.boardontrack.com/VIBE_1

Committee Members Present

J. Lampton (remote), K. Katner (remote), S. Thomas (remote), S. Wilson (remote)

Committee Members Absent

None

Guests Present

M. Roney (remote)

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

J. Lampton called a meeting of the Governance Committee of Voices for International Business and Education to order on Tuesday Apr 7, 2020 at 6:37 PM.

C.

Approve the March 3, 2020, Meeting Minutes

S. Thomas made a motion to approve the minutes from Governance Committee Meeting on 03-03-20.
K. Katner seconded the motion.
The committee VOTED unanimously to approve the motion.

II. Governance

A.

Board Member Recruitment

Leslie Porter will be next month's agenda item. She has met with Sean W and Mariska R
No response from Gail Medford. 
 

B.

Dr. Gail Medford Interview

Deferred
 

C.

Vote to recommend Dr. Gail Medford to VIBE Board

D.

Review policies related to COVID-19 matters

E.

Vote on FFCRA policy

J. Lampton made a motion to recommend the VIBE Board to adopt the FFCRA policy as proposed for IHSNO.
S. Thomas seconded the motion.
The committee VOTED unanimously to approve the motion.

F.

Vote on Work from Home Policy

S. Thomas made a motion to recommend the VIBE Board adopt the COVID-19 Work Arrangements policy as proposed for IHSNO.
K. Katner seconded the motion.
The committee VOTED unanimously to approve the motion.
S. Thomas made a motion to recommend the VIBE Board adopt the COVID-19 Work Arrangements policy as proposed for IHSNO.
K. Katner seconded the motion.
The committee VOTED unanimously to approve the motion.

G.

Board Evaluation

Look to have results for May 2020 board meeting.

H.

Charter Renewal

A discussion had with LDE SW & MR. 
Spoke with Laura Hawkins
Renewal based on SPS of 60+ 
SPS suspended for the '19-2020 due to COVID-19
The final recommendation comes at the end of November and send it to BESE for the December meeting.
Must submit a revision to the charter for consideration
 

I.

Discussion re review of Board Secretary responsibilities and proposed edits beginning July 1, 2020

Challenge of BPM not aligned with the actions of the board. 
A discussion had about the responsibility of the Board Secretary.
Board Secretary has oversight of the meetings and distribution of the minutes after the Board meeting. 
 

III. Other Business

A.

Board Retreat

Discussion about Board training. 
The specific topic regarding the Fiduciary Responsibility of Board and reading Financial Statements.
 

B.

Next Meeting

Next Meeting:
  • Secretary responsibilities
  • Board Retreat
  • Title IX - Harassment Policy
  • Suicide Prevention Policy
  • Board Member Potential
    • Leslie Porter - May 2020
    • Gail Medford - May 2020

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:36 PM.

Respectfully Submitted,
S. Wilson
Documents used during the meeting
  • IHSNO Temporary Remote Work Policy and Procedures.pdf
  • FMLA Leave Expansion and Emergency Paid Sick Leave Policy.pdf
  • FFCRA_Poster_WH1422_Non-Federal (1).pdf