Voices for International Business and Education
Minutes
VIBE Board Meeting
Date and Time
Tuesday February 18, 2020 at 6:00 PM
Location
727 Carondelet St., Community Room, New Orleans, LA 70130
Voices for International Business and Education http://public.boardontrack.com/VIBE_1
Directors Present
A. Tufail, G. Lazard, J. Lampton, K. Katner, M. Roney, P. Manson, S. Cunningham, S. Thomas
Directors Absent
S. Retzlaff
Directors who arrived after the meeting opened
K. Katner
Ex Officio Members Present
S. Wilson
Non Voting Members Present
S. Wilson
Guests Present
Ann Winchell, C. Young, D. Deno, J. Carreno, Karen Dwyer, M. Stewart, Sarah Olivier
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
M. Roney called a meeting of the board of directors of Voices for International Business and Education to order on Tuesday Feb 18, 2020 at 6:03 PM.
M. Roney called the meeting to order, pass the sign in sheet
C.
Approve Minutes - January 2020 VIBE Board Meeting
G. Lazard made a motion to approve the minutes from VIBE Board Meeting on 01-15-20.
S. Cunningham seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Chair Report
Karen Dwyer and Sarah Olivier are recommended to become new board members. Board will vote on KD tonight; SO will be interviewed at the governance meeting in March
There are two new candidates: one recommended by S. Retzlaff and one recommended by Stacey Cunningham: Leslie Scott from College Track and Keeanya
Sean Wilson and Mariska Roney will be talking to them after Mardi Gras
There are two new candidates: one recommended by S. Retzlaff and one recommended by Stacey Cunningham: Leslie Scott from College Track and Keeanya
Sean Wilson and Mariska Roney will be talking to them after Mardi Gras
E.
Head of School Report
Two items to add to the report. Black History Celebration will be tomorrow from 11:30 to 1:30. It is an opportunity for students to celebrate and show their talents
New Orleans Advocate has requested information from our student information center and grading center. Our records show that we do not do grade replacements as it is illegal
We responded to the representative of the Advocate. We are looking at a new system for grading, the new system should offer fewer challenges to keep up with student information and grades. This is also part of the school climate transformation grant.
We got a response at from the State for the financial report for the year, it is also aligned with the goals
Ms Winchell is the new HoS assistant, she is finding better ways to receive more resources through grants and partnerships
New Orleans Advocate has requested information from our student information center and grading center. Our records show that we do not do grade replacements as it is illegal
We responded to the representative of the Advocate. We are looking at a new system for grading, the new system should offer fewer challenges to keep up with student information and grades. This is also part of the school climate transformation grant.
We got a response at from the State for the financial report for the year, it is also aligned with the goals
Ms Winchell is the new HoS assistant, she is finding better ways to receive more resources through grants and partnerships
II. Academic
A.
Academic Report
The academic committee met and discussed the goals:
Monitor SPS
Streamline dashboard
Monitor Progress of ACT score
Members will meet Saturday 2/29 to discuss what the academic situation is at the school site and finalize dashboard information
In addition, we had reports from school staff from culture, academics, SPS
Do we have any indicators on how the efforts we are making are increasing scores?
We can't back it up with statistics and quantitative data at this point
It is very early to make this connection so we can't come to conclusions
S. Wilson thinks that there is a number of factors that impact the SPS scores. There is a number of positions that have been added. We need to see if the position impacted the scores. We will need another period of time to look at the information and see if there are any correlations. For example, Instructional coaches and the teachers coached.
Monitor SPS
Streamline dashboard
Monitor Progress of ACT score
Members will meet Saturday 2/29 to discuss what the academic situation is at the school site and finalize dashboard information
In addition, we had reports from school staff from culture, academics, SPS
Do we have any indicators on how the efforts we are making are increasing scores?
We can't back it up with statistics and quantitative data at this point
It is very early to make this connection so we can't come to conclusions
S. Wilson thinks that there is a number of factors that impact the SPS scores. There is a number of positions that have been added. We need to see if the position impacted the scores. We will need another period of time to look at the information and see if there are any correlations. For example, Instructional coaches and the teachers coached.
III. Finance
A.
Report of Finance Committee
Committee met yesterday 2/17.
The issue we need to be aware of is the MFP deficit, the discrepancy between the projected number of students and the actual one
We will see a new budget projected, this is an expected issue,
A. Tufail believes that the investments in educational coaches and ACT prep are well sounded and that will pay off
The issue we need to be aware of is the MFP deficit, the discrepancy between the projected number of students and the actual one
We will see a new budget projected, this is an expected issue,
A. Tufail believes that the investments in educational coaches and ACT prep are well sounded and that will pay off
B.
Vote to adopt January 2020 Financial Statements
A. Tufail made a motion to Accept the January 2020 Financial Statements.
G. Lazard seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Facility
A.
Report of Facilities Committee
K. Katner arrived.
Goals for the facilities committee:
Find out what OPSB wants to do with the building
Find options for funding
What are our options: We voted for this building. One option includes moving to a different building. This building is not taken care of by the OPSB.
OPSB will keep us to a 10000 copay; other options include negotiating a long term lease and fix it ourselves.
Need to have discussion with OPSB to establish with them what the plan is going to be.
If there is no commitment from OPSB then we need to have additional discussions
OPSB was committed to use their architectural vehicle to assess the site and it has not happened. The OPSB board members do not know where that is.
K.Katner thinks that the first plan is to talk to them and see where we are at
K. Katner thinks he found a highly qualified candidate to take over the chair of the Facilities Committee (Amer)
Find out what OPSB wants to do with the building
Find options for funding
What are our options: We voted for this building. One option includes moving to a different building. This building is not taken care of by the OPSB.
OPSB will keep us to a 10000 copay; other options include negotiating a long term lease and fix it ourselves.
Need to have discussion with OPSB to establish with them what the plan is going to be.
If there is no commitment from OPSB then we need to have additional discussions
OPSB was committed to use their architectural vehicle to assess the site and it has not happened. The OPSB board members do not know where that is.
K.Katner thinks that the first plan is to talk to them and see where we are at
K. Katner thinks he found a highly qualified candidate to take over the chair of the Facilities Committee (Amer)
V. Governance
A.
Report of Governance Committee
Potential board member Ms. Karen Dwyer. Ms. Dwyer is a former founding board member. She has the time and is committed to the goals, mission and vision of the school
The governance committee recommends admitting Karen
Governance is actively recruiting new board members
We seem to have a lot of female board members, if you have any male counterparts please bring them
The governance committee recommends admitting Karen
Governance is actively recruiting new board members
We seem to have a lot of female board members, if you have any male counterparts please bring them
B.
Recommendation to admit Karen Dwyer as new Board member
J. Lampton made a motion to Admit Karen Dwyer as new Board member.
S. Thomas seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Thomas |
Aye
|
| A. Tufail |
Aye
|
| K. Katner |
Abstain
|
| S. Cunningham |
Aye
|
| S. Retzlaff |
Absent
|
| P. Manson |
Aye
|
| J. Lampton |
Aye
|
| G. Lazard |
Aye
|
| M. Roney |
Aye
|
C.
Vote on new Board Member committees
M. Roney made a motion to Admit Karen Dwyer as member of Finance as Development Committees.
P. Manson seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Development
A.
Report of Development Committee
Development sent the pledge forms
The Development Committee has been provided with an update from Ms Williams about the Gala, March 28th. We have 7 sponsorships, 10 silent audition items
If there are any opportunities of silent auction items please let us know
If you have any connections please share with Ms. Williams
Call for additional sponsorships and silent auction items, gift baskets
S. Thomas wonders are we are going to do the chef on-site as we did a couple of years ago but that is not scheduled for this event.
Per our last discussion, we were interested in participating in Wednesdays at the Park. We need 10 people for a beer booth. We need to be there at around 4:30 to set up as the event starts at 5.
The event is from 5:00 to 8:00. Stacey will be there for 4:30 to help set up
This is a good time to pass out some flyers. It is right before the Give Nola event.
Please mark your calendar for April 29th to support during this event
What is our specific objective, what are we trying to accomplish here?
Given the proximity of the school, it should be promoting Give Nola Day and a free opportunity to raise awareness of IHSNO
Next committee meeting will be to discuss exactly the language and what we want to communicate
The Development Committee has been provided with an update from Ms Williams about the Gala, March 28th. We have 7 sponsorships, 10 silent audition items
If there are any opportunities of silent auction items please let us know
If you have any connections please share with Ms. Williams
Call for additional sponsorships and silent auction items, gift baskets
S. Thomas wonders are we are going to do the chef on-site as we did a couple of years ago but that is not scheduled for this event.
Per our last discussion, we were interested in participating in Wednesdays at the Park. We need 10 people for a beer booth. We need to be there at around 4:30 to set up as the event starts at 5.
The event is from 5:00 to 8:00. Stacey will be there for 4:30 to help set up
This is a good time to pass out some flyers. It is right before the Give Nola event.
Please mark your calendar for April 29th to support during this event
What is our specific objective, what are we trying to accomplish here?
Given the proximity of the school, it should be promoting Give Nola Day and a free opportunity to raise awareness of IHSNO
Next committee meeting will be to discuss exactly the language and what we want to communicate
VII. CEO Support And Eval
A.
Report of HOS Evaluation Committee
Not much changes in HOS evaluation. Ms Roney will meet with S. Wilson to discuss final details
VIII. Public Comment
A.
Request for Public Comment
No public comments
Jennifer has the evaluation forms, members can complete them after adjurning the meeting
IX. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:49 PM.
Respectfully Submitted,
M. Roney