Voices for International Business and Education
Minutes
VIBE Board Meeting
Date and Time
Wednesday August 21, 2019 at 6:00 PM
Location
727 Carondelet St., Community Room, New Orleans, LA 70130
Voices for International Business and Education http://public.boardontrack.com/VIBE_1
Directors Present
A. Tufail, J. Lampton, M. Roney, S. Cunningham, S. Retzlaff, S. Thomas
Directors Absent
D. Batiste, G. Lazard, K. Katner
Directors who arrived after the meeting opened
S. Thomas
Ex Officio Members Present
S. Wilson
Non Voting Members Present
S. Wilson
Guests Present
A. Berger, A. Williams, C. Young, D. Deno, J. Carreno, K. Vo, M. Stewart, M. Stramel
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
M. Roney called a meeting of the board of directors of Voices for International Business and Education to order on Wednesday Aug 21, 2019 at 6:01 PM.
C.
Approve Minutes
S. Retzlaff made a motion to approve minutes from the VIBE Board Meeting on 06-19-19 VIBE Board Meeting on 06-19-19.
J. Lampton seconded the motion.
The board VOTED to approve the motion.
D.
Chair Report
Board met several times this week - annual retreat, Finance and Development Committee meetings, HOS Evaluation Committee
E.
Vote to move April meeting from April 15 to April 22, 2020
S. Retzlaff made a motion to to move the April meeting to April 22, 2019.
J. Lampton seconded the motion.
The board VOTED to approve the motion.
F.
Head of School Report
SY18-19 vs. SY17-18
Improved Transportation communications
Revised uniform policy, updated uniforms, Yondr pouches, uniforms available in house
Legacy Park construction initiated
Capturing Kids' Hearts program
MR: Parents also communicating that the year is off to a positive start
AT: Uniform fee?
SW: $200 Covers three shirts, sweatshirt, shoes and ID; Khakis purchased separately
SC: What do visitors know about CKH? One page explanation to orient substitutes, etc.?
Improved Transportation communications
Revised uniform policy, updated uniforms, Yondr pouches, uniforms available in house
Legacy Park construction initiated
Capturing Kids' Hearts program
MR: Parents also communicating that the year is off to a positive start
AT: Uniform fee?
SW: $200 Covers three shirts, sweatshirt, shoes and ID; Khakis purchased separately
SC: What do visitors know about CKH? One page explanation to orient substitutes, etc.?
II. Academic
A.
Academic Report
No quorum at AC meeting 8/13
Summary of College Track presentation by Leslie Scott, handouts shared
Updates:
75 college hours earned through IB assessments SY18-19
No IB Diplomas in 18-19
ACT scores down 18-19 (25% of SPS)
Large freshman class SY19-20, 163 students
PTO meeting September, agenda item to solicit parent representative for VIBE Board
CKH should contribute to reduction in student infractions SY19-20
Academic Committee Meetings 2nd Tuesday of each month SY 19-20
Summary of College Track presentation by Leslie Scott, handouts shared
Updates:
75 college hours earned through IB assessments SY18-19
No IB Diplomas in 18-19
ACT scores down 18-19 (25% of SPS)
Large freshman class SY19-20, 163 students
PTO meeting September, agenda item to solicit parent representative for VIBE Board
CKH should contribute to reduction in student infractions SY19-20
Academic Committee Meetings 2nd Tuesday of each month SY 19-20
III. Finance
A.
Report of Finance Committee
Finance Committee Review of June and July Financials
B.
Vote to adopt June & July 2019 financial statements
A. Tufail made a motion to adopt 2019 June and July Financial Statements from Finance Committee Meeting.
S. Retzlaff seconded the motion.
The board VOTED to approve the motion.
Board excited about aggressive plan to address academic issues, acknowledging the costs
IV. Facility
A.
Report of Facilities Committee
Saturday school tour during Board Retreat
SY19-20 emphasis on IHSNO brand and school pride
Update forthcoming in September on roof repairs
SY19-20 emphasis on IHSNO brand and school pride
Update forthcoming in September on roof repairs
V. Governance
A.
Report of Governance Committee
8/6/19 Governance Committee Meeting:
- Discussion to make sure by-laws align with the charter in regards to Governance
- Board meeting monthly assessment after each Board meeting to evaluate
Other Items:
- Board on Track year end assessment will be discussed at September committee meeting
- Recruitment of new potential member, Percy Manson, coming to September Governance meeting
- Recruitment of additional board members that fit specific needs, encourage to attend an initial meeting and begin process
- Discussion to make sure by-laws align with the charter in regards to Governance
- Board meeting monthly assessment after each Board meeting to evaluate
Other Items:
- Board on Track year end assessment will be discussed at September committee meeting
- Recruitment of new potential member, Percy Manson, coming to September Governance meeting
- Recruitment of additional board members that fit specific needs, encourage to attend an initial meeting and begin process
S. Thomas arrived.
VI. Development
A.
Report of Development Committee
Development Meeting 8/19/19:
- Only two members currently on committee
- Discussion of complementing roles of Board and Administration for development
- Meeting dates aligned with key development activities (Oct., Nov., Jan., Feb., April, June)
Distribution of Board Pledge Packets by Andrea Williams, IHSNO Development Coordinator
- Pledge cards
- Gala participation (March 28, 2020, UNO Ballroom)
- In-kind contributions and volunteer hours
- Amazon Smile for IHSNO
Development Committee establishing plan for SY19-20 to outline major strategies
- Only two members currently on committee
- Discussion of complementing roles of Board and Administration for development
- Meeting dates aligned with key development activities (Oct., Nov., Jan., Feb., April, June)
Distribution of Board Pledge Packets by Andrea Williams, IHSNO Development Coordinator
- Pledge cards
- Gala participation (March 28, 2020, UNO Ballroom)
- In-kind contributions and volunteer hours
- Amazon Smile for IHSNO
Development Committee establishing plan for SY19-20 to outline major strategies
VII. CEO Support And Eval
A.
Report of HOS Evaluation Committee
8/20 meeting with Consultant, finalized:
- 5 Pillars within Strategic Plan
- Goals with outcomes and outputs
Next step are measures and rubric
Board gaining clarity on line between governance and management
- 5 Pillars within Strategic Plan
- Goals with outcomes and outputs
Next step are measures and rubric
Board gaining clarity on line between governance and management
VIII. Executive Session
A.
Executive Session
S. Thomas made a motion to move to executive session.
S. Retzlaff seconded the motion.
The board VOTED to approve the motion.
B.
Executive Session
C.
Return to open meeting
IX. Vote
A.
Vote to approve Mr. Wilson's bonus for 2018-2019 Academic Year
M. Roney made a motion to vote to approve a $12,000 bonus to Mr. Wilson pursuant to section 2.1.3 of the Employment Agreement.
A. Tufail seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Retzlaff |
Aye
|
| K. Katner |
Absent
|
| S. Thomas |
Aye
|
| M. Roney |
Aye
|
| D. Batiste |
Absent
|
| J. Lampton |
Aye
|
| A. Tufail |
Aye
|
| G. Lazard |
Absent
|
| S. Cunningham |
Aye
|
A. Tufail explained that the contract provides a formulaic methodology for determining the bonus amount, and the Board considered each item set forth in the contract and its given weight, awarding the bonus based on the satisfaction (or partial satisfaction) of the fiscal health, survey performance, and public recognition criteria.
X. Closing Items
A.
Adjourn Meeting
S. Cunningham made a motion to adjourn the meeting.
S. Thomas seconded the motion.
The board VOTED to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
M. Stramel
XI. Public Comment
A.
Request for Public Comment
No public comment.