The CEO Support and Evaluation Committee Job Description was presented. The document was originated on Board on Track.

The committee will annually assess the HoS based on approved upon goals. 
There will be a review to adjust the language more personalized for our organization.  

DB suggested that we stipulate a policy regarding the representation of each committee in the CEO evaluation committee should a member be absent at any point during a meeting or vote. 

An alternate representative from each committee should be selected. 

The board agreement document was circulated at the last board meeting for board members to sign. 

RK asked the committee's input on ideas to assess board meetings more efficiently.
RK asked what items should the governance committee monitor? 
RK suggested implementing a paper-based meeting assessment for board meetings. 
RK presented the tool presented by Board on Track and highlighted the main points that such tool assesses. The idea is that the survey is not as invasive or cumbersome. 
    - Transparency
    - Participation 
    - Timeliness
DB suggested that the board evaluation also includes board members participation/attendance to school events. 
The committee agreed to assess the following items on the survey: 

Participation 

• School function - List of examples or broad categories to track
• Board Meeting 
• Committee Meeting - List the committees for people to check off
• Board contributions - financial, in-kind, time, etc. 

Transparency 

• This is an item that is evaluated by BOT based on the timeliness and functionality of agendas. 

Timeliness

• Are you fulfilling your board duties on time? 
  • A) Always            B) Seldom             C) Never                
• What is working and like very well? 
• Where can we show improvement as a board? 

DB suggested to take a pulse first of where board members are right now and review the form as we go. 
This will be brought up to the board at large as a recommendation from the committee. 

We currently don't have a policy in this regard. RK is researching this item to learn more about what are the legal implications to keep operational documents. 
The committee will revisit this item once RK has more information. 

The committee will review the section within charter pertaining the governing functions. 
The reviews will be done by March 2019 
SW is currently seeking guidance from the LDOE regarding whether or not the governance and management component would need to be updated for approval from the BESE board. Further discussion on this item will continue at the February meeting. 
 

We will not have a December meeting until February 5th.