Voices for International Business and Education

Minutes

Facility Committee Meeting

Date and Time

Tuesday October 3, 2017 at 5:30 PM

Location

727 Carondelet St., New Orleans, LA 70130
Voices for International Business and Education http://public.boardontrack.com/VIBE_1

Committee Members Present

A. Tufail, K. Katner, L. Lopez, M. Roney, S. Retzlaff, S. Wilson, T. McGregor

Committee Members Absent

C. Allen

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

K. Katner called a meeting of the Facility Committee of Voices for International Business and Education to order on Tuesday Oct 3, 2017 at 5:34 PM.

C.

Approve Minutes

AT suggested to be more specific in the language when listing the outline of the "game plan" in order to review and revisit as the committee meets. 
Amer Tufail's initials need to be corrected in a couple of places. 
S. Retzlaff made a motion to approve minutes from the Facility Committee Meeting on 09-13-17 with the amendments suggested. Facility Committee Meeting on 09-13-17.
M. Roney seconded the motion.
The committee VOTED unanimously to approve the motion.

D.

Facilities Lease

KK asked a friend for a recommendation for an abstractor. He will come to the building to do the research and then create a quote for us. 
KK reached out to Jamie as well, she has been out of town and KK hopes she'll get back to us as soon as she gets back. 
 
  • Information was presented from a meeting that T McGregor met with the GNOCCS and lease information was shared at the meeting
  • SW stated that we just learned that the district has a policy for building lease "Type B" for Orleans Parish as they take over facilities.
  • We can take rid of that hoop/action item on the committee's list. 
  • Adams & Reese are the ones in charge of creating the leases for OPSB. 
  • Type A lease coincides with the charter renewals
  • Type B lease makes the operator responsible for the repairs, maintenance, and capital investment. 
  • AT asked if this Type B lease has tested this lease? SW stated that we are trying to find out more information so far, we are under the assumption that Lusher is leasing Type B. 
  • SW stated that based on where the money is coming from for renovations, will determine the kind of lease. 
  • SW stated that we are waiting on finding more information pertaining the building that would impact any renovations. 
  • AT asked if this Type B lease had already been made public? 
  • AT asked if this new information impacts/affects the three action items set by the committee
  • SW stated that we are trying to find more information from OPSB and the GNOCCS people with this information
  • All public charter schools in New Orleans are currently leasing.
  • There are tax credits and another kind of credits that may be out there for what we are trying to do "new market" tax credit. 
  • AT asked if we have a number for the capital improvements and the answer is $8M. This is based on the assessment made by the OPSB. This assessment by OPSB is based on just bringing the building back to the original state when it was first opened. 
  • A possibility to use modular classrooms during renovations was discussed.
  •  SW stated that the idea to negotiate is that we ask for a location where we don't need to pay a lease.
  • KK would like to see the Architecture School of Tulane in order for them to give us a better idea or suggestion on how to use the building renovating as much as possible to come back to a new building.  
  • AT suggested SW to assess what do we want the school to really look like 
  • SW stated that the idea behind having a professional in this area is to have someone that is adept for this task in supporting the process. A real architect could help us through this step of the process. 
  • KK talked about a non-profit that works with the Tulane school of architecture. This is free.
  •  AT suggested to hire and architect to task him with this state of the planning
 
  • KK would like to be able to get the chance of Tulane to help us with the initial stage of this plan to give us a conceptual idea of what can we use the building for. 
  • CA suggested that we are intentional and direct with our communication with them should we qualify and be picked up by the school of architecture 
  • KK is suggesting to get further information on the lease and provide AT with that info for him to go over it and notice any salient points of concern
  •  
The committee is currently doing very well on Goal A, B and waiting on C. 
 

II. Facility

A.

Discuss Strategic Plan Pillars and Insignia's post-retreat report.

  • This item will be postponed to next meeting 
No further plans can be made until we get the lease. 

A motion was made to differ the discussion of the strategic plan until next meeting. 
AT moved, SS seconded 
 

B.

Strategic Plan pillars and progress monitoring

C.

Board Development

KK requested a motion to differ this item to next meeting 
AT moved
SS seconded

III. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:30 PM.

Respectfully Submitted,
L. Lopez
A. Tufail made a motion to adjourn the meeting.
M. Roney seconded the motion.
The committee VOTED unanimously to approve the motion.