Packet ready

Voices for International Business and Education

Board Meeting

Date and Time

Wednesday January 20, 2016 at 6:00 PM CST

Location

Community Room
Voices for International Business and Education http://public.boardontrack.com/VIBE_1

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Stacie Retzlaff 3 m
  B. Call the Meeting to Order   Harry Blumenthal 1 m
  C. READ MISSION AND VISION STATEMENTS   Harry Blumenthal 1 m
  D. Approve Minutes Approve Minutes Stacie Retzlaff 3 m
   

APPROVE MINUTES OF THE NOVEMBER 18,2015 BOARD MEETING

  
II. CHAIR REPORT 6:08 PM
  A. New item FYI Harry Blumenthal 8 m
   

ANNOUNCEMENTS AND INFORMATION

  
III. HEAD OF SCHOOL REPORT 6:16 PM
  A. Head of School Overview FYI Sean Wilson 10 m
IV. ACADEMIC COMMITTEE 6:26 PM
 
Academic
 
  A. NO MEETING , UPDATE IF APPROPRIATE Discuss Carol Allen 5 m
V. FINANCE COMMITTEE 6:31 PM
 
Finance
 
  A. REVIEW OF FINANCIAL INFORMATION Vote Mariska Roney 10 m
   

REVIEW LATEST FINANCIAL INFORMATION AND VOTE ON ACCEPTING INFORMATION  REVIEWED

  
  B. DISCUSS AND IF APPROPRIATE VOTE REFERENCE NEED FOR AND POSSIBILITY OF CREATING A DEVELOPMENT COMMITT Vote Mariska Roney 10 m
   
DISCUSSION OF NEED FOR A DEVELOPMENT COMMITTEE AND HOW IT WOULD BE CONSTITUTED AND 
IF APPROPRIATE TO VOTE
 
VI. STRATEGIC PLANNING COMMITTEE 6:51 PM
 
Strategic Planning
 
  A. UPDATE ON LAST MEETING AND ACTIVITIES Discuss Stacie Retzlaff 5 m
VII. GOVERNANCE COMMITTEE 6:56 PM
 
Governance
 
  A. VOTE ON RECOMMENDATION TO AMEND BOARD POLICY MANUAL TO ALLOW CHAIR TO APPOINT AD-HOC COMMITTEES Vote Kevin Katner 10 m
   

A COPY OF THE CURRENT , PRIOR AND PROPOSED BOARD POLICY WILL BE DISTRIBUTED. THE PROPOSED WILL HAVE VARIOUS APROPRIATE CRITERIA AND RESTRICTIONS

  
  B. DISCUSS FOR INPUT A SUGGESTED NOMINATION PROCESS TO BE CONSIDERED AT 1/27 GOVERNANCE MEETING Discuss 5 m
   
PURPOSE IS TO SOLICIT BOARD INPUT BEFORE A RECOMMENDATION IS MADE BY THE COMMITTEE AND TO ENCOURAGE BOARD MEMBERS TO ATTEND THE 1/27/16 COMMITTEE MEETING
 
VIII. FACILITY COMMITTEE 7:11 PM
 
Facility
 
  A. UPDATE ON LAST COMMITTEE MEETING FYI Laval Hughes 5 m
IX. EXECUTIVE/EXPANSION COMMITTEE 7:16 PM
  A. VOTE ON COMMITTEE RECOMMENDATION FOR HEAD OF SCHOOL TO EXPLORE OPTIONS FOR EXPANSION&CURRENT BLDG Vote 10 m
   

ADDITIONAL BELOW INFORMATION WILL BE ATTACHED TO THE AGENDA AND AVAILABLE FOR DISTRIBUTION:

1) FINANCIAL MODELING TOOL TO BE USED
2)LIST OF OPTIONS DISCUSSED BY THE COMMITTEE

THE MOTION WILL BE TO REQUEST THE HEAD OF SCHOOL TO BEGIN AN INVESTIGATION INTO OPTIONS FOR EXPANSION AND FOR OUR CURRENT FACILITY. THE GOAL FOR COMPLETION IS APPROXIMATELY 3/9/16 ( THE DATE OF THE NEXT COMMITTEE MEETING). IT IS UNDERSTOOD THAT THE ESTIMATED COMPLETION DATE IS A "BEST GUESS" AT THIS TIME AND MAY TAKE LONGER.

  
  B. Financial Model FYI 5 m
  C. Expansion Options FYI 5 m
  D. Expansion Options FYI 5 m
X. Other Business 7:41 PM
  A. BOARD EDUCATION Discuss Carol Allen 10 m
  B. DISCUSS AND VOTE ON WHETHER TO REINSTITUTE AUDIO RECORDINGS OF OUR BOARD MEETINGS Vote Harry Blumenthal 10 m
   
THIS PRACTICE WAS DISCONTINUED AFTER THE JUNE 2014 BOARD MEETING WHEN ED GRAF WHO HANDLED THE RECORDING WENT OFF THE BOARD. THE BOARD SHOULD DECIDE IF WE WANT TO REINSTATE OR ADVERTLY DISCONTINUE RATHER THAN JUST STOPPING BECAUSE ED LEFT THE BOARD. THERE ARE GOOD REASONS TO RECORD  AND ALSO NOT TO RECORD. THIS IS NOT A LEGAL REQUIREMENT BUT A BOARD CHOICE.
 
XI. PUBLIC COMMENTS
XII. BOARD MEETING EVALUATION FORMS TO BE PASSED OUT , COMPLETED AND RETURNED TO CHAIR
XIII. Closing Items 8:01 PM
  A. NEXT BOARD MEETING DATE FEBRUARY 17TH, 2016 , 6:00 AT IHS FYI Harry Blumenthal 1 m
  B. Adjourn Meeting Vote