Environmental Charter Schools
Minutes
ECS Finance Committee Meeting
Date and Time
Friday September 22, 2017 at 8:30 AM
Location
2625 Manhattan Beach Blvd. Suite 100, Redondo Beach, CA 90278 / Call-In Location: 11151 Oriville St., Culver City, CA 90230, 840 14th San Diego, CA 92101, 2000 Imperial Hwy El Segundo, CA 90505 / Zoom Info: Join from PC or Mac: https://zoom.us/j/534931493 Join from PC or Mac: https://zoom.us/j/534931493 Or Telephone: Dial: +1 646 876 9923 - Meeting ID: 534 931 493
Finance Committee Members
Tracy Bondi - Chair
Jenni Owen - Co-Chair
Ken Deemer
Bruce Greenspon
Dorothy Lee
Finance Committee Charter
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
SPECIAL PRESENTATIONS MAY BE MADE
Notice is hereby given that consistent with the requirements of the Bagley-Keene Open Meeting Act, special presentations not mentioned in the agenda may be made at this meeting. However, any such presentation will be for information only.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting ECS at 812 West 165th Place, Gardena, CA 90247; telephone (310) 214-3400; fax (310) 214-3410.
FOR MORE INFORMATION
For more information concerning this agenda or for materials relating to this meeting, please contact ECS at 812 West 165th Place, Gardena, CA 90247; telephone (310) 214-3400; fax (310) 214-3410.
Tracy Bondi - Chair
Jenni Owen - Co-Chair
Ken Deemer
Bruce Greenspon
Dorothy Lee
Finance Committee Charter
- Provides financial oversight for the organization
- In conjunction with staff and other stakeholders, develops an annual operating budget and recommends for board approval
- Monitors adherence to budget and recommends changes, if necessary
- Sets long-term financial goals with funding strategies to achieve them
- Considers special, unbudgeted requests and make recommendations to board
- Develops multi-year operating budgets that tie to strategic plan
- Ensures adequacy of financial controls and monitor for compliance
- Ensure Financial literacy of Board Members by providing training
- Hold a yearly ECS financial training course
- Ensure adequate financing for the facilities development in Inglewood
- Ensure salary schedules and benefits are supportable and sustainable
- Assist in determination of auditor evaluation and choice of auditors for 2018-19 audit
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
SPECIAL PRESENTATIONS MAY BE MADE
Notice is hereby given that consistent with the requirements of the Bagley-Keene Open Meeting Act, special presentations not mentioned in the agenda may be made at this meeting. However, any such presentation will be for information only.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting ECS at 812 West 165th Place, Gardena, CA 90247; telephone (310) 214-3400; fax (310) 214-3410.
FOR MORE INFORMATION
For more information concerning this agenda or for materials relating to this meeting, please contact ECS at 812 West 165th Place, Gardena, CA 90247; telephone (310) 214-3400; fax (310) 214-3410.
Committee Members Present
Alison Diaz, Bruce Greenspon, Jenni Owen, Tracy Bondi
Committee Members Absent
Ken Deemer
Guests Present
Dani Hughes, Dorothy Lee, Jeremiah David
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Alison Diaz called a meeting of the Finance Committee of Environmental Charter Schools to order on Friday Sep 22, 2017 at 8:34 AM.
C.
Approve Previous Meeting Minutes
Alison Diaz made a motion to approve minutes from the ECS Finance Committee Meeting on 08-18-17 ECS Finance Committee Meeting on 08-18-17.
Tracy Bondi seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jenni Owen |
Aye
|
| Tracy Bondi |
Aye
|
| Ken Deemer |
Absent
|
| Alison Diaz |
Aye
|
II. Presentations from the Floor
A.
Presentation from the Floor on Non Agenda Items
None
B.
PRESENTATIONS ON AGENDA ITEMS
None
III. Discussion Items / Updates
A.
Review YTD Financials
Dorothy presented the EDTec Slides. See attached.
B.
Site Allocation of Landers Donation
Item moved to action item discussion.
IV. Action Items
A.
Recommend Approval of ECHS to purchase two Vans to transport kids to offsite curricular programs.
Tracy Bondi made a motion to recommend the board's approval to purchase 2 additional ECHS vans.
Bruce Greenspon seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tracy Bondi |
Aye
|
| Bruce Greenspon |
Aye
|
| Ken Deemer |
Absent
|
| Jenni Owen |
Aye
|
| Alison Diaz |
Aye
|
B.
Recommend Approval of ECHS Technology Purchase of $96k
Tracy Bondi made a motion to recommend the board's approval of ECHS technology purchase of $96k.
Bruce Greenspon seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tracy Bondi |
Aye
|
| Ken Deemer |
Absent
|
| Bruce Greenspon |
Aye
|
| Jenni Owen |
Aye
|
| Alison Diaz |
Aye
|
C.
Recommend Approval to Retire ECMSG Networking Equipment and ECHS Computers
Tracy Bondi made a motion to recommend the board's approval to dispose of laptops and computer networking equipment pursuant to our fiscal policies. DISCUSSION: The school questioned whether the laptops could be donated directly to students. Unfortunately the laptops can not be distributed with triggering a gift of public funds. The school will explore and submit to finance a plan for distributing the laptops that is consistent with our financial policies.
Alison Diaz seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Bruce Greenspon |
Aye
|
| Tracy Bondi |
Aye
|
| Jenni Owen |
Aye
|
| Alison Diaz |
Aye
|
| Ken Deemer |
Absent
|
D.
Recommend approval of Revised ECS Financial Policies
Bruce Greenspon made a motion to recommend the board's approval of the revised ECS financial policies. Discussion: This week, LACOE returned the policies with some additional revisions. ECS is working with LACOE to revise the language. The committee recommended the language be vetted by both our attorneys and our accounting firm to ensure the reporting doesn't become too burdensome. The committee moved to recommend approval as is with the understanding there will be a few more edits brought back for final review at the November board meeting.
Jenni Owen seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Ken Deemer |
Absent
|
| Tracy Bondi |
Aye
|
| Jenni Owen |
Aye
|
| Alison Diaz |
Aye
|
| Bruce Greenspon |
Aye
|
E.
Recommend approval of add'l health insurance coverage for employees with dependents - $100 monthly
Jenni Owen made a motion to recommend the board's approval of additional health insurance coverage funding of $100 per employee per month.
Tracy Bondi seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Bruce Greenspon |
Aye
|
| Ken Deemer |
Absent
|
| Tracy Bondi |
Aye
|
| Alison Diaz |
Aye
|
| Jenni Owen |
Aye
|
F.
Recommend approval of Investment and Stock Acceptance Policy and to Open a Brokerage Account
Alison Diaz made a motion to recommend the board's approval of an investment and stock acceptance policy and to open a brokerage account.
Bruce Greenspon seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Alison Diaz |
Aye
|
| Tracy Bondi |
Aye
|
| Ken Deemer |
Absent
|
| Jenni Owen |
Aye
|
| Bruce Greenspon |
Aye
|
G.
Recommend Approval of Revised 2017-18 Budgets for ECHS, ECMSG, and ECMSI
Tracy Bondi made a motion to recommend the board's approval of the revised ECMS-I, ECMS-G and ECHS budgets with a note that the ECHS budget be amended to reflect the approval of the ECHS tech purchase of $96k.
Bruce Greenspon seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Ken Deemer |
Absent
|
| Jenni Owen |
Aye
|
| Bruce Greenspon |
Aye
|
| Alison Diaz |
Aye
|
| Tracy Bondi |
Aye
|
H.
Recommend Approval of HR Consultant Strategic Alliance
Jenni Owen made a motion to recommend the board's approval of the HR Strategic Alliance contract with recommendations that Bruce provides for edits to the contract.
Tracy Bondi seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Bruce Greenspon |
Absent
|
| Alison Diaz |
Aye
|
| Ken Deemer |
Absent
|
| Tracy Bondi |
Aye
|
| Jenni Owen |
Aye
|
I.
Recommend Approval Project Management Consulting Services Agreement with Urban Design Center
Alison Diaz made a motion to recommend the board's approval of the consulting contract with Urban Design Center.
Tracy Bondi seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tracy Bondi |
Aye
|
| Bruce Greenspon |
Absent
|
| Ken Deemer |
Absent
|
| Jenni Owen |
Aye
|
| Alison Diaz |
Aye
|
J.
Recommend Renewal of Alli Takido's Contract for Services.
Alison Diaz made a motion to recommend the board's approval to renew Alli Taikido's contract.
Tracy Bondi seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jenni Owen |
Aye
|
| Alison Diaz |
Aye
|
| Tracy Bondi |
Aye
|
| Bruce Greenspon |
Absent
|
| Ken Deemer |
Absent
|
K.
Recommend approval of allocation of Landers 50K Individual Donation
Tracy Bondi made a motion to recommend the board's approval of the allocation of Landers 50k individual donation to Inglewood for IT Green Facilities projects.
Alison Diaz seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Ken Deemer |
Absent
|
| Jenni Owen |
Aye
|
| Tracy Bondi |
Aye
|
| Alison Diaz |
Aye
|
V. Closing Items
A.
Adjourn Meeting
Alison Diaz made a motion to adjourn the meeting.
Jenni Owen seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Bruce Greenspon |
Absent
|
| Alison Diaz |
Aye
|
| Jenni Owen |
Aye
|
| Ken Deemer |
Absent
|
| Tracy Bondi |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:27 AM.
Respectfully Submitted,
Alison Diaz