Governance Committee Meeting Minutes

September 16, 2016, 8:00-9:00 AM

Minutes Approved

Environmental Charter Schools

Minutes

Governance Committee Meeting

Date and Time

Friday September 16, 2016 at 8:00 AM

Location

16315 Grevillea Ave. Lawndale, CA 90260

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
SPECIAL PRESENTATIONS MAY BE MADE
Notice is hereby given that consistent with the requirements of the Bagley-Keene Open Meeting Act, special presentations not mentioned in the agenda may be made at this meeting. However, any such presentation will be for information only.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting ECS at 812 West 165th Place, Gardena, CA 90247; telephone (310) 214-3400; fax (310) 214-3410.
FOR MORE INFORMATION
For more information concerning this agenda or for materials relating to this meeting, please contact ECS at 812 West 165th Place, Gardena, CA 90247; telephone (310) 214-3400; fax (310) 214-3410.

Committee Members Present

Alison Diaz, Bruce Greenspon, Dr. Denise Berger, Jane Wyche, Jenni Owen (remote), Ken Deemer

Committee Members Absent

Tracy Bondi

I. Opening Items

A. Record Attendance and Guests

B. Call the Meeting to Order

Dr. Denise Berger called a meeting of the Governance Committee of Environmental Charter Schools to order on Friday Sep 16, 2016 at 8:12 AM.

II. Review and Approval of Agenda

A. Motion to Approve the Agenda

Dr. Denise Berger made a motion to Approve the agenda.

Bruce Greenspon seconded the motion.

The committee VOTED to approve the motion.

Roll Call
Dr. Denise Berger	Aye
Ken Deemer	Aye
Jenni Owen	Aye
Bruce Greenspon	Aye
Jane Wyche	Aye

III. Discussion Items / Updates

A. Program Evaluation:

Alison explains the LCAP is about an evaluation of our programs. KC and Jane will explain what they are doing at the high school level. KC and Jane go over the ECS LCAP Graphic organizer that the high school will be using. KC is hoping to start implementing this plan in the next month. Danielle explains how all schools are working on creating something of their own. The group commends the team on their great work on tracking the LCAP goals.

B. The Board Dashboard Update - Work stalled:

Alison explains everything is in Schoolzilla.

Ken explains Board on Track (BOT) , the big picture is BOT will have a dashboard and will hold all board info. There is a lot of accountability you get from BOT. That we are in a community and share resources with other schools.

OKRs - Ken goes over the OKRs and explains that this section is for high-level goals we set up and however many we want. These our board goals. Denise explains, for example, the board's goal is for students to increase their test scores by 10% and now what is the board doing to make sure the team is making this happen. Ken states there will be other goals, like board member expectations we can add in this section. Alison states having the right facilities so each of the school goals will be rolled up into the right facilities goal.

Alison ask what is the goal with implementation. Denise states measuring might me quantitative. How likely would you recommend this to another organization and how likely would you recommend this to another organization for the price.

Ken ask the board members in the governance committee to redo their evaluation of the board in BOT. Ken will inform the other board members.

Denise suggest we only move forward with BOT agenda

C. What is Board on Track? Introduce new took for the board (http://boardontrack.com/)

Ken states that BOT gives us our own coach and their role with our school. BOT suggest that every school should have an academic excellence committee. Bruce would like a charter of an academic excellence committee to see.

Action:
Alison get her on BOT
Goals / OKRs - what are other school doing (sample)
Proposed charter for academic excellence committee
Use BOT moving forward for committee and board meetings
Make sure the BOT agenda matches up with the Google Doc agenda
Keep redundancy with Box and BOT

D. Academic Excellence Committee recommended

Ken gives an update on what this about. BOT recommends we have a committee like this.

E. Executive Director Evaluation

Ken gives update

F. ECS Board Assessment

Ken gives an update.

Action:
Ken will inform board members to redo this survey on BOT

G. FYI: Updated Board and Committee Calendars and Rosters

Alison mentions this is just an update. Also all documents have been updated and shared with the board.

H. Review Pipeline of Possible Board Members and Advisory Members

Alison explains our pipeline and goes over our advisory board members.

Advisory Board
Jody Council
Ken Aldrich
Craig Furst
Merlin Clarke

Asked to be on the Advisory Board
Candy Lu
Anthony Jewid
Chad Clark

Zisless - for GA interns
Grower @ LS
Janis - VP of CSR Sony
Ray - might want a job more than becoming a board member
Candice - would like to be on the advisory board and not on our ECS board
Introduce Anthony Jewid to Ken and Bruce

I. Format a future Board Meeting for better Board Engagement

J. Strategic Planning Update

Alison gives an update that our September and October board retreat date is off the calendar. Alsion planned with Candice a strategic plan. Candice recommends what we score ourselves on our 1-3 year plan.

Action
Check in with BOT what is standard best practice with regard to number of board members

IV. Action Items

A. Re-approve 2015 - 2016 goals for 2016 - 2017

This item was tabled.

V. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:33 AM.

Respectfully Submitted,

Bruce Greenspon