Student Enrollment Goal

By count day of Fall 2023 (Oct. 1) and Spring of 2024 (Feb. 1), Adelante Schools will meet their ADM (384 students) for the school year.

Family Communication & Retention

By August 2023, 80% of students enrolled at EDEMS attended the school in the previous year.

Right Now Status Towards Goal

• 239 students returning confirmed (71%)
• 15% of families have not yet responded to Intent to Return
• We are at 76% of our current enrollment goal of 384 (293 students) as of 6/14/2023. It was 275 on June 5th.
• The IPS board approved our transportation zone, resulting in more opportunities to engage new neighborhoods

Smith asked at what point the school becomes over-enrolled and what is that threshold. Rangel stated that there may be an instance where additional FTE's may need to be approved.

Initiatives to Reach That Goal

• Door to Door Canvassing
• Community Canvassing
• Information Tables at Community Events
• Open Houses for Families (including last night)
• Community/Neighborhood Meetings (inc. Irvington, University Heights)
• Family Referral Program (non-monetary giveaway gifts)

Who is Helping Reaching That Goal

• 12-month employee recruitment schedule
• Staff incentives and flexible time off, including bonuses for fully recruited grade levels
• Weekly recruitment updates for goal-setting

Financial Statement Questions

• Kainrath pointed out that the K-8 instructional expenses are more than 100% of the budget. Rangel stated that it is because of non-reimbursed grant funds. We have been able to spend the funds, but have not yet received the reimbursement for it. Kainrath asked if there is specific planning to budget based upon the reimbursement schedule. Rangel added that additional Title funds that are reimbursed are not included preemptively into the budget, but are added once they arrive. Kainrath understands that it evens out in the end, but wants to ensure we are strategically budgeting and refine our processes to align with that schedule to prevent situations we are 140%+ over budget.

Transactions for May were also included. 

Transaction Questions

• Kainrath - On May 22nd, a $17,000 line item in the red (and another one for $15,000 on May 24th) to University of Indianapolis. Rangel explained that the State of Indiana has a Literacy Cadre that we are a part of which covers, via grants, 60% of the Director of Literacy salary. 
• Frech - Recognizing expenses for Uber, meals, etc. Wants to ensure that there is a clear policy in place. Rangel stated that the policy is under $1,000 does not require approval. Additional food items in May were due to Teacher Appreciation Week, as well as end of year events. The repeated Uber transactions were due to supporting staff to do home visits, as well as support Family Advisory Council members to attend events. Rangel stated that there is a master grant & expenditure sheet, which should be included in the next Finance Committee meeting.

Habayeb will connect with the board in the finance committee meeting to address these specific items.

Rangel requests that there could be a capped debit card or credit card for additional expenses for Directors (like for recruitment events) for staff other than Rangel/Habayeb to use for one-off expenditures.

Smith asked that the memo line could better be utilized in reports to help eliminate questions & give stronger context to the board in finance reports.

No updates. ILEARN scores are public July 12th.

No update.

Frech stated that he hasn't received ED reviews from most of the board (all members except Kainrath). The goal is to have them sent asap with the final OEI report on 6/27 due.

Burcope completed the Board Evaluation and will send out 6/19 and then send to OEI by 6/27 as well. She will be sending the Skills & Knowledge Matrix to begin the board recruitment process. On-going goals related to the finalized goals during the retreat are on-going.

Is there an interest in hosting a Board lunch during July PD? The board will be invited to the lunch where Patachou will provide for the staff, allowing them to engage with the board.

The DEI work around readings will begin in August 2023's meeting. The reflection question for June's board meeting:

Have we created a space to allow you to show up as authentically as yourself? If not, what needs to occur in meetings to create that space?

School Assurance Forms - The forms indicate that board members have viewed all the quarterly reports. This needs to be sign on 6/27.

The self-reflection Executive Director report has been submitted.

New Board Member List - Needs to be updated by July 1st.

Any Updated By-Laws - Needs to be updated by July 1st (will be voted on today).

Bylaws were sent to OEI for reference earlier in the week & no questions have been sent back. All updated by-laws & committee descriptions determined during the board retreat have been included in a single packet to be voted on in today's meeting.

Smith will archive former bylaws with Board on Track.

Recruitment process has begun to find someone to fully fill this role. In the meantime, an interim Treasurer will be appointed until a more permanent replacement can be found.

Responsibilities:

• Run the Finance Committee
• Coordinate with School Leaders
• Basic Dialogue with CIES
• Will walk hand-in-hand with Kainrath who also serves on the Finance Committee

Kainrath will serve as the interim Treasurer.

Staten asked the status of the Charter School Growth Fund grant application. Rangel stated that we were denied due to questions regarding the district.

Smith asked if the board is ok continuing meetings on Friday mornings at 8:30am. The board did not have objections to the recurring date and time.