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Adelante Schools

Minutes

Adelante Schools Board Meeting

Date and Time

Thursday October 20, 2022 at 6:00 PM

Location

Emma Donnan Elementary and Middle School

Family Room, Floor 1

1202 E Troy Ave., Indianapolis, IN 46203

Goals:
  1. Approve organizational foundational tools and policies to govern our school and operate effectively.
  2. Deepen our understanding of Adelante’s Emma Donnan operational state and provide any necessary support and guidance.

Directors Present

K. Branson-Hutchison, K. Kainrath (remote), M. Staten, N. Frech, R. Scott (remote), S. Simpson (remote)

Directors Absent

A. Smith, B. Burcope, M. Whitley

Guests Present

E. Rangel, J. Habayeb

I. Opening Items

A.

Call the Meeting to Order

K. Kainrath called a meeting of the board of directors of Adelante Schools to order on Thursday Oct 20, 2022 at 6:03 PM.

B.

Record Attendance

C.

Approve Minutes

M. Staten made a motion to approve the minutes from Adelante Schools Board Meeting on 09-15-22.
N. Frech seconded the motion.
The board VOTED to approve the motion.

II. Ebullience & Spotlight

A.

Engagement & Community Partners Quartley Update

J. Habayeb presented on community partnetships 

III. Executive Director Update

A.

Executive Director Update

Attendance: Currently at 90% -3.5% from Board Goal

B.

Staff Performance Evaluation Plan

R. Scott made a motion to approve the Teacher/Staff Evaluation Plan as written.
K. Branson-Hutchison seconded the motion.

E. Rangel shares that this plan is similar to what we voted on. Updated dates and framework

 

M.Staten Question: How often do you evaluate? 

Answer: Twice a year, once in December and then again in May

 

 

The board VOTED to approve the motion.
Roll Call
B. Burcope
Absent
K. Branson-Hutchison
Aye
M. Whitley
Absent
M. Staten
Aye
S. Simpson
Aye
R. Scott
Aye
N. Frech
Aye
K. Kainrath
Aye
A. Smith
Absent

IV. Financial Operations

A.

FY22 Preliminary Close-Out

J. Habayeb reviews the FY22 Preliminary Close-Out

  • The audit is upcoming at the end of November
  • Discussed Budget vs. Actuals 
  • Discussed forecasted budget
  • Overview of FY23 Q1 Preliminary Report
  • N. Frech asks about revenue
  • R. Scott asks about the Board cash reserve policy

B.

Review and Approval of July, August, & September 2022 Financials

J. Habayeb reviews the FY23 Q1 Financials

  • J.Habayeb requested vote for approval of the expenditure list
  • K. Kainrath requested review time for the expenditure list.
K. Branson-Hutchison made a motion to approve the receipt of the financial expenditures.
M. Staten seconded the motion.
The board VOTED to approve the motion.
Roll Call
K. Branson-Hutchison
Aye
S. Simpson
Aye
M. Whitley
Absent
R. Scott
Abstain
M. Staten
Aye
A. Smith
Absent
N. Frech
Aye
K. Kainrath
Aye
B. Burcope
Absent

V. Committee Updates

A.

Academic Excellence

M.Staten: Next significant update will be in November. 

E. Rangel: Shares that 82% of scholars know more than 80% of their letters and sounds. Huge growth from where we were last year.

B.

Finance & Development

C.

Governance

K. Branson-Hutchison made a motion to approve Edward Rangel's contract extension & raise.
N. Frech seconded the motion.
The board VOTED to approve the motion.
Roll Call
B. Burcope
Absent
K. Branson-Hutchison
Aye
A. Smith
Absent
N. Frech
Aye
K. Kainrath
Aye
M. Staten
Aye
M. Whitley
Absent
S. Simpson
Aye
R. Scott
Aye

VI. Closing Items

A.

Adjourn Meeting

K. Branson-Hutchison made a motion to adjourn the meeting at 6:56 PM.
M. Staten seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Smith
Absent
K. Branson-Hutchison
Aye
N. Frech
Aye
S. Simpson
Aye
B. Burcope
Absent
M. Staten
Aye
M. Whitley
Absent
K. Kainrath
Aye
R. Scott
Aye
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:56 PM.

Respectfully Submitted,
J. Habayeb
Documents used during the meeting
  • FY23_Board_September Ebullience (1).pdf
  • FY23_Baord_StaffPerformance EvaluationPlan.pdf
  • FY23_Board_September Finance Report.pdf
  • Notice of Executive Session_10:20.pdf
We unite in solidarity with our families and community to create a joyous neighborhood school, preparing all scholars to graduate from college and lead lives of leadership and service to Indianapolis