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San Antonio Preparatory Schools

Minutes

SA Prep June 2023 Regular Board Meeting

June 2023 Board Meeting

Date and Time

Monday June 26, 2023 at 6:00 PM

Location

San Antonio Preparatory School - Cafe

6127 Summer Fest Dr, San Antonio, TX 78244

NOTICE OF REGULAR MEETING

BOARD OF DIRECTORS

SAN ANTONIO PREPARATORY

 

Notice is hereby given that a Regular Meeting of the Board of San Antonio Preparatory will be held on JUNE 26, 2023 beginning at 6pm. Meetings of the Board are normally held at 6127 SUMMER FEST DR. SAN ANTONIO, TX 78244.  

 

Items will not necessarily be discussed or considered in the order they are printed on the agenda below. If, during the course of the meeting, discussion of any item on the agenda should be held in an executive or closed session, the Board will convene in such executive or closed session as permitted by and in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551. 

Directors Present

A. Blanche, D. Ray, M. Harris, X. Toson

Directors Absent

None

Guests Present

C. Zavala (remote), Heather LaPoint (remote), L. Carter, Michael Hooten (remote), S. Gillespie, S. Hall-Furman, Tija Mitchell

I. Opening Items

A.

Call the Meeting to Order

X. Toson called a meeting of the board of directors of San Antonio Preparatory Schools to order on Monday Jun 26, 2023 at 6:08 PM.

B.

RECORD: Attendance

C.

APPROVE: Minutes from March 2023 Regular Board Meeting

A. Blanche made a motion to approve the minutes from SA Prep March 2023 Regular Board Meeting on 03-29-23.
M. Harris seconded the motion.
The board VOTED unanimously to approve the motion.

II. Academic Excellence

A.

REVIEW: 2023 STAAR Data

Data reviewed and discussed.

III. Development

A.

REVIEW: Quarterly Fund Development Update

Reviewed update.

IV. Governance

A.

APPROVE: Policy Updates

No policy updates.

B.

APPROVE: Food Service Meal Vendor RFP

M. Harris made a motion to approve switching food contracts from Selrico to DIWA for SY 2023-2024.
A. Blanche seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
X. Toson
Aye
D. Ray
Aye
A. Blanche
Aye
M. Harris
Aye

V. Finance

A.

APPROVE: Amending 2022-2023 budget to actual revenues and expenditures

A. Blanche made a motion to amend the 22-23 SY budget to the actual revenues and expenditures.
M. Harris seconded the motion.
The board VOTED unanimously to approve the motion.

B.

APPROVE: SY2023-24 Budget

A. Blanche made a motion to adopt the 23-24 proposed budget for fiscal year 2024.
M. Harris seconded the motion.
The board VOTED unanimously to approve the motion.

C.

APPROVE: Financial audit engagement

A. Blanche made a motion to approve Vail & Park, P.C. as SA Prep's independent auditor.
D. Ray seconded the motion.
The board VOTED unanimously to approve the motion.

D.

APPROVE: DSS Engagement

D. Ray made a motion to approve DSS engagement for 2023-24SY.
A. Blanche seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Other Business

A.

REVIEW: School Dashboard

The Superintendent discussed the enrollment, demographics, ADA, and attrition. Further discussion of how to achieve parent engagement to ensure attendance to keep enrollment. 

B.

REQUEST: Board member request for future agenda items

1. July's Board Meeting consider a budget amendment based on current actual enrollment numbers. 

 

2. Follow up enrollment audit report action steps.

 

VII. Closing Items

A.

Adjourn Meeting

A. Blanche made a motion to There being no further business to be transacted, and upon motion duly made, seconded, and approved, the meeting was adjourned at 8:48 PM.
M. Harris seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:48 PM.

Respectfully Submitted,
C. Zavala
Notice: the Board may go into executive session at any time during the meeting for personnel, real estate, security, school children, negotiated contracts for prospective gifts or donations, consultation and/or legal issues, or as otherwise permitted under the Texas Open Meetings Act, as set out in Subchapter 551 of the Title 5 of The Texas Government Code.