Motion to approve the October  Board meeting minutes 

• 6.9_McKinney-Vento Homeless Education Policy
  • This policy ensures that Tulsa Legacy Charter School identifies, enrolls, and supports scholars experiencing homelessness without delay, removes barriers to participation in academic and extracurricular programs, and maintains compliance with the McKinney-Vento Homeless Assistance Act.
• 6.10_Foster Care Policy and Plan
  • Tulsa Legacy Charter School (TLCS) ensures that scholars in foster care have equitable access to education and support services. In compliance with the Elementary and Secondary Education Act (ESEA) §1112(c)(5), TLCS collaborates with the Oklahoma Department of Human Services (OKDHS) and local child welfare agencies to promote educational stability and remove barriers to enrollment, attendance, and success. 
• 7.404_Sudden Cardiac Arrest Plan 
  • In accordance with Oklahoma Administrative Code § 210:35-19, Tulsa Legacy Charter School will implement a Sudden Cardiac Emergency Response Plan for all athletic programs. The purpose of this plan is to ensure the safety and well-being of student-athletes in grades 1st grade - 8th grade by establishing a comprehensive response plan for sudden cardiac emergencies. This plan must be reviewed and updated annually. This plan must be reviewed and updated annually. 
• 7.405_Emergency Operations Plan 
  • Emergency situations may arise at any time during athletic events, venues, and/or activities that take place outside of school hours. Immediate action is necessary to provide the best possible care for participants. Having an established plan reduces confusion, provides for a more expedient response, and ultimately promotes the best outcomes for scholars and their families. This plan must be reviewed and updated annually. 
• 7.604_Emergency Management Plan 
  • Tulsa Legacy Charter School (the “School”) has adopted this School Safety and Emergency Response Plan (the “Safety Plan”) to respond to emergencies within this school district. This plan must be reviewed and updated annually. 

Action Items: 

• Motion to approve Policy 6.9, the McKinney-Vento Homeless Education Policy.
• Motion to approve Policy 6.10, the Foster Care Policy and Plan.
• Motion to accept the annual revisions for 7.404_Sudden Cardiac Arrest Plan
• Motion to accept the annual revisions for 7.405_Emergency Operations Plan
• Motion to accept the annual revisions for 7.604_Emergency Management Plan

Action Items: 

Motion to transfer $30,000 from Hille Foundation 013 to the General Fund

Action Item: motion to approve the hires, internal transitions, terminations, and resignations from the October 2025 personnel report.

Action Items: motion to accept the October 2025 consent agenda, which includes the following

• October 2025 Consent Agenda 
  • October 2025 Financial Statement
  • October 2025 Purchase Orders
    • SAF POs 7-9, Building Fund POs 7-8, General Fund POs 130-134, Gifts Fund PO 10
  • October   2025 RAMP Statement and Annotations
  • October 2025 Credit Card Statement and Annotations

Action Items

Motion 1: New Financial and Compliance Policies

• Motion to approve the following suite of New Financial and Compliance Policies (Policies 3.109, 3.203, 3.406, 3.407, 3.409, 3.410, and 3.510), which establish standards for travel, budget oversight, federal and state funding procedures, Maintenance of Effort, federal programs complaints, and time and effort reporting

Motion 2: Revisions to Existing Financial and Compensation Policies

• Motion to approve the Revisions to Financial and Compensation Policies, specifically approving the renaming of Policy 3.104 (Expense Reimbursement Policy), the amendments to Policy 3.204 (Funds and Restrictions), and the new Federal Compensation Compliance section within Policy 5.1 (Compensation Philosophy)

Action Item: Motion to Accept the Board Meeting Dates for 2026