Global Leadership Academy
Minutes
Board Meeting: K-12
K-12
Date and Time
Thursday June 3, 2021 at 4:30 PM
Location
1252 Fromage Way, Jacksonville, FL 32225
HS Conference Room
HS Conference Room
The Mission of Global Outreach Charter Academy is to deliver a first-class academic program that offers a unique foreign language and multicultural curriculum, empowering students to have a competitive edge in the global vision.
Directors Present
C. Hearn, V. Budnik, V. Kushnar, Y. Brychka
Directors Absent
V. Stepanchuk
Ex Officio Members Present
S. Soroka
Non Voting Members Present
S. Soroka
Guests Present
A. Korchuk, D. Goncharov, J. Chisholm, M. Gross-Arnold (remote), Taylor Smith, V. Chizh, Y. Degtyareva, dsoroka@gocacademy.com, isoroka@gocacademy.com
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
V. Budnik called a meeting of the board of directors of Global Leadership Academy to order on Thursday Jun 3, 2021 at 4:41 PM.
II. Approve Previous Board Minutes
A.
Approve Previous Board Meeting Minutes (K8)
Y. Brychka made a motion to approve the minutes from Board Meeting: K-12 on 04-19-21.
V. Kushnar seconded the motion.
The board VOTED to approve the motion.
B.
Approve Previous Board Meeting Minutes (HS)
V. Budnik made a motion to approve the minutes from Emergency Board Meeting: K-12 on 05-26-21.
C. Hearn seconded the motion.
The board VOTED to approve the motion.
III. Public Comments
A.
Public Comments
- No Public Comment
IV. Consent Items
A.
Monthly Financials (K8) - April 2021
-Additional funding from Title 1, Half Cent Tax Money, and ESSER Grant.
B.
Monthly Financials (HS) - April 2021
-Additional funding from Title 1, Half Cent Tax Money, and ESSER Grant.
V. Discussion Items
A.
GOCA Properties, LLC-Board Resolution for Bank Accounts
- Melissa Gross-Arnold, School Attorney, discussed current status of the GOCA Properties, LLC.
- An account will need to be opened to make bill payments from the LLC to the trustee.
- Authorized signatures will be from CEO, Sergey Soroka, and/or Board Chair/President.
- GOCA Board will manage GOCA Properties, LLC and will need to approve all expenditures.
- CFO will have access to view all transactions on the account.
- An account will need to be opened to make bill payments from the LLC to the trustee.
- Authorized signatures will be from CEO, Sergey Soroka, and/or Board Chair/President.
- GOCA Board will manage GOCA Properties, LLC and will need to approve all expenditures.
- CFO will have access to view all transactions on the account.
B.
Blue Ocean Construction GMP Contract
- Ilya Soroka, project manager, presented a contract that locks the builder in for the total expenses of the construction of the new Gym at the HS. In the contract, the builder guarantees all scopes of work that are in the contract will be completed.
C.
Lottery Policy & Procedures - HS (Updated)
- Mrs. Anna Korchuk, GOCA COO, reviewed the updated Lottery Policy & Procedure.
- Updates include that K8 GOCA students do not automatically enroll to HS. They will need to apply as any other student.
- Lottery procedure changes to running a lottery every time a vacancy exists in HS.
- Updates include that K8 GOCA students do not automatically enroll to HS. They will need to apply as any other student.
- Lottery procedure changes to running a lottery every time a vacancy exists in HS.
D.
Admission Procedure (HS) - Updated
- Mrs. Anna Korchuk, GOCA COO, reviewed the updated Lottery Policy & Procedure.
- Updates include that K8 GOCA students do not automatically enroll to HS. They will need to apply as any other student.
- New Lottery procedure will be to run a lottery every time a vacancy exists in HS.
- Updates include that K8 GOCA students do not automatically enroll to HS. They will need to apply as any other student.
- New Lottery procedure will be to run a lottery every time a vacancy exists in HS.
E.
Mental Health Plan (HS) : 2021-2022
- Mr. David Soroka, K8 Principal presented the updated Mental Health Plan for 2021-2022. Minor changes included the additional help from staff to assist with services to students.
F.
Mental Health Plan (K8) : 2021-2022
- Mr. David Soroka, K8 Principal presented the updated Mental Health Plan for 2021-2022. Minor changes included the additional help from staff to assist with services to students.
- Improvements that are planned include more student assemblies, more mental health counseling sessions, and additional options for programs.
- Improvements that are planned include more student assemblies, more mental health counseling sessions, and additional options for programs.
G.
Title 1 Parent and Family Engagement Plan 2021-2022 : K8
Mr. Soroka, presented the updated Title 1 Parent and Family Engagement Plan for 2021-2022 at K8 Campus.
- Board reviewed all plans and agrees to move forward with the documents.
H.
Title 1 Parent and Family Engagement Plan 2021-2022 : HS
Mr. Soroka, presented the updated Title 1 Parent and Family Engagement Plan for 2021-2022 at the HS Campus.
- Board reviewed all plans and agrees to move forward with the documents.
I.
Sports League Insurance (HS)
- Mrs. Anna Korchuk, COO, announced that GOCA-HS is on the final stages of being approved for a Sports League.
- The sports league requires insurance coverage.
- The board agrees to continue the process and to move forward with the insurance requirements of the league.
- The sports league requires insurance coverage.
- The board agrees to continue the process and to move forward with the insurance requirements of the league.
J.
Monday.com Quote
- Mrs. Anna Korchuk, COO, recommends to implement a project management system to help with communication and project status updates.
- System comes highly recommended to assist employers to see status of projects.
- Board agrees that it is crucial for GOCA to have a project management system for all to utelize.
- System comes highly recommended to assist employers to see status of projects.
- Board agrees that it is crucial for GOCA to have a project management system for all to utelize.
K.
Raptor Technologies Alert Quote
-Mrs. Anna Korchuk presented a new service contract to switch from the emergency communication system to Raptor.
- This system will help keep all school campuses safe by sending signals to properly alert staff.
- This system will help keep all school campuses safe by sending signals to properly alert staff.
L.
Speech-Language & Occupational Therapy Service (K8 & HS)
- Mrs. Anna Korchuk recommends to renew and continue services with Speech Therapy.
M.
904 Catering LLC Contract (K-12):2021-2022
- Mrs. Anna Korchuk, recommended to renew and continue services with 904 Catering company for next school year 2021-2022.
N.
(K8) Mid-Year Budget Amendment 2020-2021
-Mr. Dmitriy Goncharov, reviewed updated to the 2020-2021 Mid-Year Budget. It is required to add additional grants and funds to the mid-year budget for 2020-2021.
- Additional funds include Half Cent Grant, ESSER, additional Title 1 funds.
- Travel expenses need to be increased for the additional traveling of Principals and Academic staff.
- Additional funds include Half Cent Grant, ESSER, additional Title 1 funds.
- Travel expenses need to be increased for the additional traveling of Principals and Academic staff.
O.
Vendor Services Contract Renewal : Milena Smolinskaya
- Mrs. Anna Korchuk reviewed contract up for renewal for Milena Smolinskaya, grant writer.
- Rate remains the same as from 2020-2021.
- Rate remains the same as from 2020-2021.
P.
Vendor Services Contract Renewal - "Hard and Soft Consulting"
- Mrs. Anna Korchuk recommended to renew contract services with Hard and Soft Consulting, which is up for renewal for website services.
Q.
Vendor Services Contract : Voli Consultants, LLC
- Anna Korchuk presented a contract for Voli Consulting for PD services that will be provided by Oscar Volez. Because of the COVID-19 disruption in academic processes and the way schools operate, GOCA students have suffered a significant loss in academic performance. Mr. Valez has a unique set of professional experiences to provide professional development for the school during these challenging times. The school did not obtain multiple bids for this contract due to the unique nature of the services provided.
- Mr. Valez served as a Middle School Coordinator at the Duval County Public Schools bringing lots of knowledge and relationship opportunities to the table.
- Based on 5+ years of coaching and developing school leaders and a Masters Degree in Educational Leadership, the vendor is an excellent facilitator of academic development programs that draws knowledge from experience working with schools high in ESOL and special education population.
- Areas of expertise include curriculum development, professional learning opportunities, coaching and effective leadership practices.
- Based on prior knowledge and experience working with Title I schools, provides sustainable school improvement strategies focused on effective school leadership and high academic performance.
- 10+ years of experience in an academic leadership role, the vendor is equipped to identify strengths and areas of improvement for school leadership and develop comprehensive guides to develop leadership qualities in school personnel.
R.
Vendor Services Contract Renewal: Armstrong and Associates, Limited
- Mrs. Anna Korchuk recommended to renew contract services with Armstrong and Associates, Limited, which is up for renewal for public relations services.
VI. Action Items
A.
Speech-Language & Occupational Therapy Service (K8)
V. Kushnar made a motion to Approve continuation of Therapy Services.
Y. Brychka seconded the motion.
The board VOTED to approve the motion.
B.
Speech-Language & Occupational Therapy Service (HS)
C. Hearn made a motion to Approve continuation of Therapy Services.
V. Budnik seconded the motion.
The board VOTED to approve the motion.
C.
Admission Procedure (HS) - Updated
C. Hearn made a motion to Approve.
Y. Brychka seconded the motion.
The board VOTED to approve the motion.
D.
Lottery Policy & Procedures - HS (Updated)
V. Budnik made a motion to Approve.
V. Kushnar seconded the motion.
The board VOTED to approve the motion.
E.
Mental Health Plan (HS) : 2021-2022
C. Hearn made a motion to Approve.
Y. Brychka seconded the motion.
The board VOTED to approve the motion.
F.
Mental Health Plan (K8) : 2021-2022
V. Kushnar made a motion to Approve.
Y. Brychka seconded the motion.
The board VOTED to approve the motion.
G.
Title 1 Parent and Family Engagement Plan 2021-2022 : K8
Y. Brychka made a motion to Approved Title 1 Plan.
V. Budnik seconded the motion.
The board VOTED to approve the motion.
H.
Title 1 Parent and Family Engagement Plan 2021-2022 : HS
V. Budnik made a motion to Approve Title 1 Plan.
Y. Brychka seconded the motion.
The board VOTED to approve the motion.
I.
Vendor Services Contract Renewal - "Hard and Soft Consulting"
C. Hearn made a motion to Approve.
V. Budnik seconded the motion.
The board VOTED to approve the motion.
J.
Vendor Services Contract Renewal : Milena Smolinskaya
V. Budnik made a motion to Approve.
Y. Brychka seconded the motion.
The board VOTED to approve the motion.
K.
Vendor Services Contract : Voli Consultants, LLC
V. Budnik made a motion to Approve.
C. Hearn seconded the motion.
The board VOTED to approve the motion.
L.
(K8) Mid-Year Budget Amendment 2020-2021
V. Kushnar made a motion to Approve.
Y. Brychka seconded the motion.
The board VOTED to approve the motion.
M.
Sports League Insurance (HS)
V. Kushnar made a motion to Approve.
V. Budnik seconded the motion.
The board VOTED to approve the motion.
N.
904 Catering LLC Contract (K-12):2021-2022
C. Hearn made a motion to Approve.
Y. Brychka seconded the motion.
The board VOTED to approve the motion.
O.
Blue Ocean Construction GMP Contract
V. Kushnar made a motion to Approve.
Y. Brychka seconded the motion.
The board VOTED to approve the motion.
P.
GOCA Properties, LLC-Board Resolution for Bank Accounts
V. Budnik made a motion to Approve.
C. Hearn seconded the motion.
The board VOTED to approve the motion.
Q.
Vendor Services Contract Renewal: Armstrong and Associates, Limited
V. Budnik made a motion to Approve.
V. Kushnar seconded the motion.
The board VOTED to approve the motion.
VII. Board Comments
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:21 PM.
Respectfully Submitted,
V. Chizh