CASA ACADEMY
Minutes
Board Meeting
Date and Time
Thursday October 4, 2018 at 6:30 PM
Location
CASA Academy (1500 W Maryland Ave, Phoenix, AZ 85015)
CASA Academy Governing Board meetings will take place at the CASA Academy campus (1500 W Maryland Ave, Phoenix, AZ 85015). Per A.R.S. § 38-431.02, notice of meetings for CASA Academy and any of its committees will be posted on this website. Notices will also be posted in the front office of CASA Academy (1500 W Maryland Ave, Phoenix, AZ 85015), which is open from 8:00 am to 4:00 pm, Monday through Friday.
Trustees Present
E. Hunt, M. Major, M. Tucker, P. McHonett (remote), T. Wee
Trustees Absent
D. Brown, D. Puente, M. Campillo
Ex Officio Members Present
T. Clayton Cundy
Non Voting Members Present
T. Clayton Cundy
Guests Present
R. Lutowsky
I. Opening Items
A.
Call the Meeting to Order
M. Tucker called a meeting of the board of trustees of CASA ACADEMY to order on Thursday Oct 4, 2018 at 6:36 PM.
B.
Record Attendance and Guests
C.
Approve Minutes
E. Hunt made a motion to approve minutes from the Board Meeting on 09-06-18 Board Meeting on 09-06-18.
M. Major seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Major |
Aye
|
| E. Hunt |
Aye
|
| D. Brown |
Absent
|
| D. Puente |
Absent
|
| M. Campillo |
Absent
|
| M. Tucker |
Aye
|
| T. Wee |
Aye
|
| P. McHonett |
Aye
|
D.
New Committees and Members
Discussions regarding new committee structure. We will have six different committees to align with our six different objectives--three focused on growth (fundraising, milestones, and facilities), and the current committees (finance, culture and engagement, governance). We will focus on the three new committees on our board retreat. Discussions regarding the goals and responsibilities of each of the committees; to be continued on the board retreat.
II. New Business
A.
Annual Financial Report
Discussions regarding the annual financial report; the report has been put together by CASA's accountant.
The board signed the approval form.
T. Wee made a motion to approve the annual financial report for fiscal year 2018.
M. Tucker seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Brown |
Absent
|
| E. Hunt |
Aye
|
| M. Campillo |
Absent
|
| M. Major |
Aye
|
| T. Wee |
Aye
|
| D. Puente |
Absent
|
| P. McHonett |
Aye
|
| M. Tucker |
Aye
|
B.
Food and Snacks for 10/20 Strategy Meeting
Madison - Coffee and Donuts
Tia - Fruit
Mark - Granola Bars
Tacey - Muffins
Evan - TBD (a surprise!)
Patrick - Plates, Napkins and water
Tia - Fruit
Mark - Granola Bars
Tacey - Muffins
Evan - TBD (a surprise!)
Patrick - Plates, Napkins and water
C.
Review Board Calendar
Evan is visiting the school this month.
D.
Review of Strategic Planning session and team building event
Discussions regarding objectives of board retreat; review the agenda.
III. CEO Report
A.
Update
Discussions regarding enrollment numbers; staff will continue canvassing each month.
Discussions regarding staff culture--results are still high.
Discussions regarding staffing update; current administrative coordinator's last day of work is 1/7/19, hiring for the position in November/December.
Discussions regarding academics; preview and overview of the academic dashboard.
Brief discussions regarding financials.
Discussions regarding staff culture--results are still high.
Discussions regarding staffing update; current administrative coordinator's last day of work is 1/7/19, hiring for the position in November/December.
Discussions regarding academics; preview and overview of the academic dashboard.
Brief discussions regarding financials.
IV. CASA Culture and Engagement Committee
A.
General Update
We are reviewing the core values and culture documents to create concise documents that will be utilized throughout the school year and as CASA grows.
We will be doing one-on-one meetings with teachers in November to get their take on culture.
We will be doing one-on-one meetings with teachers in November to get their take on culture.
V. Finance Committee
A.
General Update
Discussions regarding financials, projected carryover and targeted carryover.
B.
Financial Overview
Discussions regarding profits and losses; revenue streams and expenses; discussions regarding various grants that we have received throughout the year; review and discuss current financials and cash flow.
VI. Governance
A.
General Update
Governance committee is focused on the training of new board members this year--things like videos, packets, documents regarding open meeting law, etc.
VII. Executive Session
A.
Executive Session
There was an unanimous vote to enter into executive session; Madison made the motion and Evan seconded the motion. The motion carried. The board went to executive session at 7:32.
Madison made motion to end the executive session at 8:13, Mark seconded the motion. There was a unanimous cote to end the executive session. The motion carried.
Madison made motion to end the executive session at 8:13, Mark seconded the motion. There was a unanimous cote to end the executive session. The motion carried.
VIII. Closing Items
A.
Adjourn Meeting
E. Hunt made a motion to adjourn the meeting.
M. Tucker seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| P. McHonett |
Aye
|
| M. Tucker |
Aye
|
| M. Campillo |
Absent
|
| E. Hunt |
Aye
|
| D. Puente |
Absent
|
| D. Brown |
Absent
|
| T. Wee |
Aye
|
| M. Major |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:14 PM.
Respectfully Submitted,
M. Tucker