CASA ACADEMY
Minutes
Annual Event Committee Meeting
Date and Time
Thursday January 19, 2017 at 7:00 PM
Location
Dial-in Number: (712) 775-7031 Meeting ID: 356-190-185 Host PIN: 5293
CASA Academy Governing Board meetings will take place at the CASA Academy campus (1500 W Maryland Ave, Phoenix, AZ 85015). Per A.R.S. § 38-431.02, notice of meetings for CASA Academy and any of its committees will be posted on this website. Notices will also be posted in the front office of CASA Academy (1500 W Maryland Ave, Phoenix, AZ 85015), which is open from 8:00 am to 4:00 pm, Monday through Friday.
Committee Members Present
D. Brown (remote), J. Leahy (remote), M. Dahlen (remote)
Committee Members Absent
L. Rodin, R. Lutowsky
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
J. Leahy called a meeting of the Annual Event Committee Committee of CASA ACADEMY to order on Thursday Jan 19, 2017 at 7:05 PM.
C.
Approve Minutes
M. Dahlen made a motion to approve minutes from the Annual Event Committee on 11-14-16 Annual Event Committee on 11-14-16.
J. Leahy seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Annual Event Committee
A.
Review Financial Summary
B.
Review Logistics Table and Delegate
Volunteer organization - Cristina Hatton? Julie Peterson possible as a leader.
NCL need volunteer list (set-up/tear down/photographers/directional help/food assistance)
Finalize volunteer list by Friday, January 27th
Jenna requested go to places for bartenders and linens. Booking of providers was done last year by wedding planner so we need to double check on numbers for these items.
Draw layout at next week's meeting - for tables linens and tables and chairs.
Jenna to send volunteer outline to Melissa next week.
Volunteer night the week of event - Wednesday the January 22nd from 4-7 p.m. at CASA in cafeteria.
Raffle packages to one pair of NCL volunteers- Melissa Brutlag will ask a few people that are talented in this area. Need 2 mother/daughter teams
Sergio to do powerpoint and add logos as they go.
Gail or Mary from All Saints to help with creating the wings. Melissa to call. Also talk to them about hand wreaths Invite to walk through.
NCL need volunteer list (set-up/tear down/photographers/directional help/food assistance)
Finalize volunteer list by Friday, January 27th
Jenna requested go to places for bartenders and linens. Booking of providers was done last year by wedding planner so we need to double check on numbers for these items.
Draw layout at next week's meeting - for tables linens and tables and chairs.
Jenna to send volunteer outline to Melissa next week.
Volunteer night the week of event - Wednesday the January 22nd from 4-7 p.m. at CASA in cafeteria.
Raffle packages to one pair of NCL volunteers- Melissa Brutlag will ask a few people that are talented in this area. Need 2 mother/daughter teams
Sergio to do powerpoint and add logos as they go.
Gail or Mary from All Saints to help with creating the wings. Melissa to call. Also talk to them about hand wreaths Invite to walk through.
C.
Announcements
III. Closing Items
A.
Adjourn Meeting
D. Brown made a motion to adjourn the meeting.
J. Leahy seconded the motion.
The committee VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:02 PM.
Respectfully Submitted,
M. Dahlen
2 free tickets accepted
Changed the ticket fundraising goal to $12,000 to account for 50 free tickets
Sponsorship goal is $50,000 - Total raised is $18,200 so far
Sergio following up on sponsorships on a weekly basis