CASA ACADEMY
Annual Event Committee Meeting
Date and Time
Thursday February 2, 2017 at 7:00 PM MST
Location
Dial-in Number: (712) 775-7031 Meeting ID: 356-190-185 Host PIN: 5293
CASA Academy Governing Board meetings will take place at the CASA Academy campus (1500 W Maryland Ave, Phoenix, AZ 85015). Per A.R.S. § 38-431.02, notice of meetings for CASA Academy and any of its committees will be posted on this website. Notices will also be posted in the front office of CASA Academy (1500 W Maryland Ave, Phoenix, AZ 85015), which is open from 8:00 am to 4:00 pm, Monday through Friday.
Agenda
| I. | Opening Items | |
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Opening Items
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| A. | Record Attendance and Guests | |
| B. | Call the Meeting to Order | |
| C. | Approve Minutes | |
| Approve minutes for Annual Event Committee Meeting on January 26, 2017 | ||
| II. | Annual Event Committee | |
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Annual Event Committee
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| A. | Event Space Layout | |
| B. | Review Financial Summary | |
| C. | Outstanding Sponsorships | |
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- We are still in need of a wine sponsor and a musician. |
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| D. | Discuss Raffle (Logistics) | |
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- Status on NCL mother-daughter groups doing baskets?
- Date set for NCL volunteer night? - Has Mary finalized raffle packages? - How do we want to do pricing for tickets? Last year we did 5 tickets for $20 or 20 tickets for $50. |
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| E. | Update on furniture, linens and bartending for the event | |
| F. | Volunteer needs for the event | |
| G. | Program/ Flow of the evening | |
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- Discuss how Rachel will read Syrian speech.
- Discuss how "ask" will be made. - Who is our event MC? |
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| H. | Miscellaneous Logistics | |
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- Is someone able to create signs for CASA to put on sandwich boards (directing people to event)?
- Please email Jenna: name, email, address, number of bottles and in-kind value of any wine donations from private donors. - When do we want to cut off online sales? Do we want to increase ticket price at door? - What price should we sell the art (stools and framed wreathes) for? - For hand wreathes, should we put something in the middle (quote, picture of scholar, logo, etc.) or leave it blank? |
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| III. | Other Business | |
| A. | Announcements | |
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- Next meeting will be via conference call next Thursday at 7:00 PM.
- Dress rehearsal will now take place in-person on 2/22/17 as opposed to 2/23/17. - Liquor license is now in CASA's possession. |
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| IV. | Closing Items | |
| A. | Adjourn Meeting | |