Escuela Avancemos! Academy
Minutes
Escuela Avancemos Board Meeting (Virtual)
Date and Time
Tuesday June 23, 2020 at 6:30 PM
Location
Phone Numbers
(US) +1 573-401-1082
PIN: 773 150 662#
MISSION STATEMENT: Prepare, educate, and inspire every child, every day to be lifelong leaders and learners in our 21st-century world.
Directors Present
A. Bordeianu (remote), C. Stamatin (remote), L. Chittum (remote), M. Barbour (remote), M. Gonzalez (remote)
Directors Absent
None
Directors who arrived after the meeting opened
A. Bordeianu
Guests Present
A. Ulloa (remote), J. Joubert (remote), Michelle Hadous, S. Johnson (remote), S. Townsin (remote), S. Yassine (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Stamatin called a meeting of the board of directors of Escuela Avancemos! Academy to order on Tuesday Jun 23, 2020 at 6:33 PM.
II. Approval of Agenda
A.
Approval of Agenda
M. Barbour made a motion to approve June 23, 2020 board meeting agenda.
M. Gonzalez seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Bordeianu |
Absent
|
| M. Barbour |
Aye
|
| C. Stamatin |
Aye
|
| L. Chittum |
Aye
|
| M. Gonzalez |
Aye
|
III. Consent Agenda Item
A.
Approval of Prior Meeting Minutes
M. Gonzalez made a motion to approve the minutes from Board Meeting (Virtual) on 05-19-20.
L. Chittum seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Stamatin |
Aye
|
| A. Bordeianu |
Absent
|
| M. Gonzalez |
Aye
|
| M. Barbour |
Aye
|
| L. Chittum |
Aye
|
IV. New Business
A.
Election of Officers
M. Barbour made a motion to approve the Election of Officers as presented on the resolution.
M. Gonzalez seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Bordeianu |
Absent
|
| M. Barbour |
Aye
|
| C. Stamatin |
Aye
|
| M. Gonzalez |
Aye
|
| L. Chittum |
Aye
|
B.
Approval of Board Corresponding Agent
L. Chittum made a motion to appoint Shan'Ta Johnson as the Board Corresponding Agent.
M. Barbour seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Bordeianu |
Absent
|
| M. Gonzalez |
Aye
|
| M. Barbour |
Aye
|
| C. Stamatin |
Aye
|
| L. Chittum |
Aye
|
C.
Approval of McKinney-Vento Homeless Children and Youth Liason
A. Bordeianu arrived.
A. Bordeianu made a motion to appoint the School Social Worker as the Homeless Children and Youth Liaison.
M. Barbour seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Barbour |
Aye
|
| C. Stamatin |
Aye
|
| M. Gonzalez |
Aye
|
| A. Bordeianu |
Aye
|
| L. Chittum |
Aye
|
D.
Approval of Chief Administrative Officer Designation
M. Barbour made a motion to approve the Board Treasurer Linda Chittum as the Chief Administrative Officer.
M. Gonzalez seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Bordeianu |
Aye
|
| M. Barbour |
Aye
|
| M. Gonzalez |
Aye
|
| C. Stamatin |
Aye
|
| L. Chittum |
Aye
|
E.
Approval of Title IX Representative
A. Bordeianu made a motion to appoint Stephanie Yassine as the academy's Title IX Representative.
L. Chittum seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Barbour |
Aye
|
| M. Gonzalez |
Aye
|
| A. Bordeianu |
Aye
|
| C. Stamatin |
Aye
|
| L. Chittum |
Aye
|
F.
Approval of Designation of Legal Counsel
M. Barbour made a motion to appoint Dickinson Wright PLLC to represent the academy in all ongoing business matters.
M. Gonzalez seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| L. Chittum |
Aye
|
| A. Bordeianu |
Aye
|
| M. Barbour |
Aye
|
| C. Stamatin |
Aye
|
| M. Gonzalez |
Aye
|
G.
Approval of Freedom of Information Act Representative
A. Bordeianu made a motion to appoint Shan'Ta Johnson as the Freedom of Information Act Representative.
M. Barbour seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Bordeianu |
Aye
|
| M. Gonzalez |
Aye
|
| C. Stamatin |
Aye
|
| M. Barbour |
Aye
|
| L. Chittum |
Aye
|
H.
Approval of the Office of Civil Rights Representative
L. Chittum made a motion to appoint Stephanie Yassine as the academy's Civil Rights Representative.
M. Barbour seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Barbour |
Aye
|
| M. Gonzalez |
Aye
|
| A. Bordeianu |
Aye
|
| C. Stamatin |
Aye
|
| L. Chittum |
Aye
|
I.
Approval of School Safety Liaison
M. Barbour made a motion to appoint Ana Ulloa as the School Safety Commission Liaison.
A. Bordeianu seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Barbour |
Aye
|
| A. Bordeianu |
Aye
|
| M. Gonzalez |
Aye
|
| C. Stamatin |
Aye
|
| L. Chittum |
Aye
|
J.
Adopt National Charter Schools Institute (NCSI) Spring 2020 Board Policies
A. Bordeianu made a motion to adopt the National Charter Schools Institute (NCSI) Spring 2020 Board Policies.
L. Chittum seconded the motion.
The adopted policies include:
2210 Curriculum Development-Approved Courses
2412 Homebound Instruction Program
8210 Academy Calendar
8400 Academy Safety Information
8450 Control of Casual Contact Communicable Diseases
8462 Student Abuse and Neglect
The board VOTED to approve the motion.
2210 Curriculum Development-Approved Courses
2412 Homebound Instruction Program
8210 Academy Calendar
8400 Academy Safety Information
8450 Control of Casual Contact Communicable Diseases
8462 Student Abuse and Neglect
| Roll Call | |
|---|---|
| M. Barbour |
Aye
|
| L. Chittum |
Aye
|
| A. Bordeianu |
Aye
|
| M. Gonzalez |
Aye
|
| C. Stamatin |
Aye
|
K.
Approval of the 21ST Century Community Learning Centers Summer Program
M. Barbour made a motion to approve the 21st Century Community Learning Centers summer program on-site following the Michigan Department of Licensing and Regulatory Affairs (LARA) and Centers for Disease Control and Prevention (CDC) safety guidelines for COVID-19.
A. Bordeianu seconded the motion.
Ana Ulloa shared the background history of 21st Century Community Learning Centers (21st CCLC) to the board of directors. Due diligence has been conducted by speaking with the academy's legal counsel regarding the summer program safety measures logistics.
Michelle Hadous, 21st CCLC Project Director provided a detailed synopsis of the summer program framework. The academy has implemented safety precaution measurements that follows the local health department, state, and federal guidelines.
The board VOTED to approve the motion.
Michelle Hadous, 21st CCLC Project Director provided a detailed synopsis of the summer program framework. The academy has implemented safety precaution measurements that follows the local health department, state, and federal guidelines.
| Roll Call | |
|---|---|
| M. Barbour |
Aye
|
| L. Chittum |
Aye
|
| M. Gonzalez |
Aye
|
| C. Stamatin |
Aye
|
| A. Bordeianu |
Aye
|
L.
Approval of the 2019-2020 Amended Budget
L. Chittum made a motion to approve of the 2019-2020 Amended Budget.
M. Barbour seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Bordeianu |
Aye
|
| C. Stamatin |
Aye
|
| M. Barbour |
Aye
|
| M. Gonzalez |
Aye
|
| L. Chittum |
Aye
|
M.
Approval of the 2020-2021 Projected Operating Budget
M. Barbour made a motion to approve of the 2020-2021 Projected Budget.
L. Chittum seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Stamatin |
Aye
|
| M. Barbour |
Aye
|
| L. Chittum |
Aye
|
| M. Gonzalez |
Aye
|
| A. Bordeianu |
Aye
|
V. Reports
A.
Charter School Program Grant Monthly Report
B.
MAY 2020 Financials
May 2020 financial reports were presented by Dr. Lorilyn Coggins highlighting cash on
hand, year-to-date revenues, year-to-date expenditures, and the current fund balance in a
summarized format. The financials are in order.
hand, year-to-date revenues, year-to-date expenditures, and the current fund balance in a
summarized format. The financials are in order.
C.
21st Century Community Learning Centers Monthly Report
Stephanie Yassine presented a brief overview of the 21st Century Community Learning Centers summer program to the board of directors.
D.
Sanga Monthly Management Report
The Sanga Monthly Management Report was presented by Sean Townsin, Stephanie Yassine, and Ana Ulloa. Mr. Townsin touched on the key points related to remote learning academics, while Ms. Yassine focused on partnerships and the management company initiatives. The academy is awaiting the governor's official release of the "Roadmap to Reopening Michigan Schools" for a comprehensive outline of the state requirements for holding face-to-face instruction and virtual learning. As more information is released surrounding Michigan's School Pupil Aid Fund budget shortfall, management will ensure that instruction is preserved while maintaining fiscal responsibilities. Per Wayne RESA guidance, the academy's personnel designees interview all entrants on physical wellness and temperature checks prior to allowing them to come into the building. Entrants are required to complete a waiver and questionnaire that is kept on file.
VI. Extended Public Comment:
A.
This public comment section is reserved for all remaining comments.
No extended public comments at this time.
VII. Board Comments
A.
Authorizer Comments
The Governor John Engler Center for Charter Schools Central Michigan University Field
Operations School Lead, Jennifer Joubert expressed the center's gratitude for Madame
President Cristina Stamatin always attending the events for boards. Once the center receives the governor's official plan for reopening schools in the fall, communication will be disseminated to the board. Ms. Joubert also commened Ms. Shan'Ta Johnson for her diligent efforts to comply with the Academy's filing requirements.
Operations School Lead, Jennifer Joubert expressed the center's gratitude for Madame
President Cristina Stamatin always attending the events for boards. Once the center receives the governor's official plan for reopening schools in the fall, communication will be disseminated to the board. Ms. Joubert also commened Ms. Shan'Ta Johnson for her diligent efforts to comply with the Academy's filing requirements.
B.
Escuela Avancemos! Academy Board of Directors Comments
Every board trustee communicated a sincere eloquence of appreciation to the leadership team. The hard work that has been exhibited this school year has been astounding especially with remote learning engagement. Dr. Coggins was acknowledged for the detailed financial presentations. Madame President Cristina Stamatin encouraged the board members to review the Accelerator Session in Board on Track as time permits as it is valuable information.
VIII. Closing Items
A.
Reconfirmation of Next Board Meeting
Tuesday, August 25, 2020, at 6:30 pm at Escuela Avancemos Academy;
2635 Howard St Detroit, MI 48216
2635 Howard St Detroit, MI 48216
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:32 PM.
Respectfully Submitted,
S. Johnson
School Program Grant data this is required to be presented monthly at each board meeting.