Escuela Avancemos! Academy
Minutes
Board Meeting (Virtual)
Date and Time
Tuesday May 19, 2020 at 6:30 PM
Location
meet.google.com/efq-ganx-mwz · Up to 250 participants
Meeting ID
Phone Numbers
(US) +1 641-732-2543
PIN: 319 530 863#
MISSION STATEMENT: Prepare, educate, and inspire every child, every day to be lifelong leaders and learners in our 21st-century world.
Directors Present
A. Bordeianu (remote), C. Stamatin (remote), L. Chittum (remote), M. Barbour (remote), M. Gonzalez (remote)
Directors Absent
None
Directors who left before the meeting adjourned
A. Bordeianu
Guests Present
A. Ulloa (remote), L. Coggins (remote), S. Johnson (remote), S. Townsin (remote), S. Yassine (remote), Yvonne Carr (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Stamatin called a meeting of the board of directors of Escuela Avancemos! Academy to order on Tuesday May 19, 2020 at 6:32 PM.
II. Approval of Agenda
A.
Approval of Agenda
M. Gonzalez made a motion to approve May 19, 2020 board meeting agenda.
A. Bordeianu seconded the motion.
The board VOTED to approve the motion.
Roll Call | |
---|---|
A. Bordeianu |
Aye
|
C. Stamatin |
Aye
|
M. Gonzalez |
Aye
|
L. Chittum |
Aye
|
M. Barbour |
Aye
|
III. Consent Agenda Item
A.
Approval of Prior Meeting Minutes
L. Chittum made a motion to approve the minutes from Board Meeting (Virtual) on 04-28-20.
M. Barbour seconded the motion.
The board VOTED to approve the motion.
Roll Call | |
---|---|
C. Stamatin |
Aye
|
L. Chittum |
Aye
|
M. Gonzalez |
Aye
|
A. Bordeianu |
Aye
|
M. Barbour |
Aye
|
IV. New Business
A.
Approval of 2020-2021 Academic Calendar
M. Barbour made a motion to approve the 2020-2021 Academic Calendar.
M. Gonzalez seconded the motion.
The board VOTED to approve the motion.
Roll Call | |
---|---|
M. Barbour |
Aye
|
L. Chittum |
Aye
|
C. Stamatin |
Aye
|
M. Gonzalez |
Aye
|
A. Bordeianu |
Aye
|
B.
Approval of Annual Calendar of Regularly Scheduled Meetings
L. Chittum made a motion to approve the 2020-2021 Annual Calendar of Regularly Scheduled Meetings.
M. Barbour seconded the motion.
The board VOTED to approve the motion.
Roll Call | |
---|---|
L. Chittum |
Aye
|
C. Stamatin |
Aye
|
M. Barbour |
Aye
|
A. Bordeianu |
Aye
|
M. Gonzalez |
Aye
|
C.
Resolution Authorizing Issuance Of Note In Anticipation Of State School Aid August Borrowing Through The Michigan Finance Authority
A. Bordeianu made a motion to approve the Authorizing Issurance of Note In Anticipation of State School Aid August Borrowing Through the Michigan Finance Authority.
M. Gonzalez seconded the motion.
The board VOTED to approve the motion.
Roll Call | |
---|---|
M. Gonzalez |
Aye
|
L. Chittum |
Aye
|
M. Barbour |
Aye
|
C. Stamatin |
Aye
|
A. Bordeianu |
Aye
|
D.
Banking
Yvonne Carr, Vice President of Senior Business Relationship Manager for Chase Business Banking Government & Not-For-Profit presented a brief overview of the Platinum Business Solutions plan. Board Treasurer Trustee Linda Chittum and Dr. Lorilyn Coggins suggested that it is best to put a pause on making any financial institution modifications until the end of the fiscal year.
V. Reports
A.
Charter School Program Grant Monthly Report
Dr. Lorilyn Coggins presented to the Board of Directors a brief overview of the Charter School Program Grant data that will be presented monthly at each board meeting. The plan data remains the same as previously reported last month with the exception of 10 hotspots purchases.
B.
APRIL 2020 Financials
April 2020 financial reports were presented by Dr. Lorilyn Coggins highlighting cash on
hand, year-to-date revenues, year-to-date expenditures, and the current fund balance in a
summarized format. The financials are in order. The Coronavirus Aid, Relief, and Economic Security (CARES) Act update was shared with the Board of Directors. Sanga Management and Dr. Coggins are keeping an active pulse on the state-aid budget cuts. Careful attention is being paid to the budgetary process while protecting high-quality student learning.
hand, year-to-date revenues, year-to-date expenditures, and the current fund balance in a
summarized format. The financials are in order. The Coronavirus Aid, Relief, and Economic Security (CARES) Act update was shared with the Board of Directors. Sanga Management and Dr. Coggins are keeping an active pulse on the state-aid budget cuts. Careful attention is being paid to the budgetary process while protecting high-quality student learning.
C.
21st Century Community Learning Centers Monthly Report
The 21st Century Community Learning Centers monthly report was presented to the Board
of Directors by Stephanie Yassine on behalf of Michelle Hadous, Project Director. The virtual enrichment is going exceptionally well and will exceed the state-required number of hours. The staff is doing an amazing job of keeping the students engaged. All of the materials required to complete the virtual enrichment activities have been delivered to the students. Unexpended grant funds will need to be returned to the Michigan Department of Education.
of Directors by Stephanie Yassine on behalf of Michelle Hadous, Project Director. The virtual enrichment is going exceptionally well and will exceed the state-required number of hours. The staff is doing an amazing job of keeping the students engaged. All of the materials required to complete the virtual enrichment activities have been delivered to the students. Unexpended grant funds will need to be returned to the Michigan Department of Education.
D.
Sanga Monthly Management Report
Both Sean Townsin and Stephanie Yassine presented the monthly Sanga Management Report.
Stephanie Yassine stated that the academy has had to conceptualize and completely reconfigure its approach to student learning. There is robust food distribution, procurement of devices and wireless connections, and constant communication with all families to ensure that all needs are met. With management unwavering support, the academy has been able to acquire and distribute a substantial amount of computers and wireless hotspots to improve daily attendance and engagement in a virtual setting. A Spanish and Latin American/Hispanic culture online class will be offered to all of the academy's staff. Management and academy leaders have been consistently conducting interviews for staff. Multiple candidates referred to the academy by Lesley Redwine Consulting (LER), as well as from teacher referrals have participated in virtual interviews. As a result, the academy has successfully filled a 4th-grade position for the 2020-2021 school year.
Ana Ulloa, Sanga Management CEO/Founder, shared heartfelt gratitude to the team for its efforts during this difficult time. Everyone was urged to contact the state legislatures regarding the state-aid budget cuts. Madame President Cristina Stamatin encouraged the team to brainstorm some fundraiser possibilities.
Stephanie Yassine stated that the academy has had to conceptualize and completely reconfigure its approach to student learning. There is robust food distribution, procurement of devices and wireless connections, and constant communication with all families to ensure that all needs are met. With management unwavering support, the academy has been able to acquire and distribute a substantial amount of computers and wireless hotspots to improve daily attendance and engagement in a virtual setting. A Spanish and Latin American/Hispanic culture online class will be offered to all of the academy's staff. Management and academy leaders have been consistently conducting interviews for staff. Multiple candidates referred to the academy by Lesley Redwine Consulting (LER), as well as from teacher referrals have participated in virtual interviews. As a result, the academy has successfully filled a 4th-grade position for the 2020-2021 school year.
Ana Ulloa, Sanga Management CEO/Founder, shared heartfelt gratitude to the team for its efforts during this difficult time. Everyone was urged to contact the state legislatures regarding the state-aid budget cuts. Madame President Cristina Stamatin encouraged the team to brainstorm some fundraiser possibilities.
A. Bordeianu left.
Madame Vice President Andreea Bordeianu departed the virtual meeting at 7:44 PM.
VI. Extended Public Comment:
A.
This public comment section is reserved for all remaining comments.
No extended public comments at this time.
VII. Board Comments
A.
Authorizer Comments
Due to a scheduling conflict, Jennifer Joubert, Central Michigan University's Field Operations representative was unable to attend the meeting. However, Ms. Joubert reached out to the Board President and Board Liaison to express her apologies and inquired if the Board of Directors needed anything.
B.
Escuela Avancemos! Academy Board of Directors Comments
A host of accolades and recognition was expressed by the Escuela Avancemos Board of Directors. During this most difficult time, the team is exhibiting a phenomenal job handling the frustration of all the uncertainties.
VIII. Closing Items
A.
Reconfirmation of Next Board Meeting
Tuesday, June 23, 2020, at 6:30 pm at Escuela Avancemos Academy;
2635 Howard St Detroit, MI 48216
2635 Howard St Detroit, MI 48216
B.
Adjourn Meeting
M. Barbour made a motion to to adjourn the meeting. There being no further business to be transacted, and upon motion duly made.
L. Chittum seconded the motion.
The board VOTED to approve the motion.
Roll Call | |
---|---|
M. Barbour |
Aye
|
M. Gonzalez |
Aye
|
L. Chittum |
Aye
|
C. Stamatin |
Aye
|
A. Bordeianu |
Absent
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:44 PM.
Respectfully Submitted,
S. Johnson