Scholars Admin Team: Good evening and welcome to the June Board meeting Metolina, Regional Scholars Academy
Scholars Admin Team: and Liliani. Have you recorded attendance and guests?
Scholars Admin Team: Not yet.
Scholars Admin Team: and I am confirming, the meeting is recording.
Scholars Admin Team: And
Scholars Admin Team: do we have a quorum?
Scholars Admin Team: Yes, we do have a quorum
Scholars Admin Team: and a JI thought it because it was your last Board meeting.
Scholars Admin Team: If you could do the honors and read the mission statement.
AJ Farooqi: Absolutely
AJ Farooqi: Metalina regional scholars. Academy provides a differentiated, challenging, and equitable learning environment that supports the distinctive intellectual, social, and emotional needs of highly gifted children
AJ Farooqi: from diverse backgrounds, and enables them to form meaningful relationships with their intellectual peers.
Scholars Admin Team: Thank you.
Scholars Admin Team: The meeting is being broadcasted to the public via Zoom Webinar platform the media. This meeting is more secure, as it requires attendees to register limits, interactivity, removes the ability to communicate without permission, and does not permit anonymous participation. Comment or annotation. Registration requires the submission of a 1st and last name and email.
Scholars Admin Team: We have a few minutes to approve this evening.
Scholars Admin Team: The 1st
Scholars Admin Team: the 1st being the May Board meeting or monthly board meeting on May 20, th 2024, I would entertain a motion to approve those minutes.
AJ Farooqi: So moved.
Scholars Admin Team: Thank you, Adam.
Scholars Admin Team: Thank you, Malik.
Scholars Admin Team: All those in favor.
Scholars Admin Team: any opposed
Scholars Admin Team: hearing, no opposition. The minutes for the May Board meeting on the 20th have been approved.
Scholars Admin Team: Next motion I would entertain is a motion to approve the minutes of the special Board meeting on May 23, rd 2024,
Scholars Admin Team: so.
AJ Farooqi: So moved.
AJ Farooqi: second.
Scholars Admin Team: Thank you, Dominique. Thank you. Aj.
Scholars Admin Team: All those in favor.
AJ Farooqi: Aye.
Scholars Admin Team: Any opposed
Scholars Admin Team: hearing, no opposition motion to approve the minutes. The May 23rd meeting are been approved.
Scholars Admin Team: and the next minutes we are looking to approve is the minutes of the Emergency Special Board meeting held on June 4th of this year. I would entertain a motion to approve those minutes.
Scholars Admin Team: Thank you, Dominique.
AJ Farooqi: Second.
Scholars Admin Team: Thank you. Aj. All those in favor.
AJ Farooqi: I.
Scholars Admin Team: Any post
Scholars Admin Team: motion to approve the minutes of the Emergency special Board meeting on June 4th has been approved.
Scholars Admin Team: and the next is the adoption of the agenda for this evening. Are there any amendments
Scholars Admin Team: to the agenda?
Scholars Admin Team: There you go. Amendments. I'd entertain a motion to approve the agenda for this evening.
Scholars Admin Team: so moved.
Scholars Admin Team: Thank you, Dominique.
AJ Farooqi: Second.
Scholars Admin Team: Thank you. Aj. All those in favor.
AJ Farooqi: Aye.
Scholars Admin Team: Any opposed
Scholars Admin Team: motion to approve the agenda for this evening has been passed.
Scholars Admin Team: That brings us to our 1st opportunity for community comments. The public is welcome to speak, limited to 3 min per speaker. Topics should not cover private, confidential, or personal information. The Board will not respond or enter into dialogue on topics discussed
Scholars Admin Team: at this time. You may indicate your desire to participate in community comments by raising your hand if you like to raise a hand click participant in the lower or upper section of your Zoom chat.
Scholars Admin Team: When it is your turn, a moderator will identify you by name and then grant you access to speak.
Scholars Admin Team: Okay.
Scholars Admin Team: Seeing no hands raised, we will move on.
Scholars Admin Team: That brings us to the director's report this evening.
Scholars Admin Team: Miss Piper.
Scholars Admin Team: Evening. Everybody
Scholars Admin Team: don't have a lot of topics to discuss. But
Scholars Admin Team: did want to go through overview of the things that are being done at the school. I know. It's a surprise to a lot of our parents, and students that people are here over the summer. And what on earth could you possibly be doing when there's no kids in school. But there is a incredible amount of work to be done. And so could you just go to the next slide, please.
Scholars Admin Team: This is really just to kind of give you overview of some of the things that are going on. That happened every summer. Bus registration has been completed. We have all of our buses have had bus lotteries. We had an overwhelming response to bus.
Scholars Admin Team: you know, plus a registration this year. You know again, the demand, as far as passing our ability to
Scholars Admin Team: you know, provide their transportation so certainly something that we need to figure out how we can continue to offer transportation in the future.
Scholars Admin Team: There are. There's an expanded summer camp happening this summer. We've had summer camps for last 3 summers. But there's more summer camps happening this summer. And so some of those summer camps are starting in the next couple of weeks.
Scholars Admin Team: We every summer have to update. Obviously, all of our safety procedures and our mental health plan. The safety procedures are going to get some upgrades this year. As a result of our security assessment. That was done, some little tweaks to our procedures, some that we have commanded already, but some other changes that we are making to that plan. As a result of that
Scholars Admin Team: evaluation.
Scholars Admin Team: Every summer we look at our Sel program to see what kind of tweaks and things we'd like to change as we are adding a halt time guidance, counselor, this year. That's going to give us more opportunities to do some things that we haven't quite had enough opportunity. And you know, personnel, to be able to do so. We will be working with this Chicano this summer to make some updates to that program.
Scholars Admin Team: Every summer we work on the Professional development plan for staff
Scholars Admin Team: and all of the academic planning, making sure that we are ready to go. That's the stuff that I would assume. Most parents know work that we're doing. Is getting that academic program. But that's just kind of one little piece
Scholars Admin Team: we always have. Updates to our staff and student handbook. One of the major updates or significant updates that's gonna happen to the student handbook is one that one we discussed with it changes our attendance.
Scholars Admin Team: Procedures and policies. And we've already had some parents who had some questions about that for next year. So I wanna make sure that parents have a good understanding that the amount of excuse absences is, I'm sorry. The amount of excuse and on excuse absences. Is going from down from 20 to 15, and they're also gonna be some additional requirements. For
Scholars Admin Team: getting credits when you exceed those
Scholars Admin Team: 15 days that are allowed per year, so that will all be put into the Handbook and communicated to the families again. When we get closer to school starting.
Scholars Admin Team: There's lots of schedules and duty rosters and class lists and events to plan. That's all happening this summer.
Scholars Admin Team: We have new students that are coming in. All of our kindergartners, plus all of our new students, need to be enrolled. And then there's a significant amount of work has to be done to transfer our 8th graders out and get all of their records for their place.
Scholars Admin Team: There are positions that we are still hiring for that is currently, there are a couple of teaching positions as well as a couple of extensions to our staff that we have discussed that we are working on currently doing screenings and getting interviews, going to get all that staffing finish.
Scholars Admin Team: Once we get into our new fiscal year, which starts on July 1st we'll start working on ordering all the instructional materials for next year. That's all of the books and workbooks and things that all of our teachers need.
Scholars Admin Team: The State and Federal Government have lots of fun reports for us to pull up. And so there's a several that we're working on our major one that working on right now is
Scholars Admin Team: an inventory of all of our digital and library material. So they would like to know how many computers we own what sizes they are, what kind of operating systems they have. How are they given out to staff into students, those kind of questions as well as our library. What is our circulation? How many books do we have? How old are? So it's a pretty significant report
Scholars Admin Team: that we do every June, and that's something that I'm getting help from Cameron, and Paige and helping me get that one done. But that's to the end of this month.
Scholars Admin Team: and we will be working on the data analysis for all the academic data. So we do have all that in.
Scholars Admin Team: I really like spreadsheets. Probably most of this table already know that but they have added a portal this year which changes it so that we have
Scholars Admin Team: the ability to see all of our data already in spreadsheet form. And it's going to give us a lot a lot, a lot better ability to analyze our data. So that's something that I'm going to dive into this summer, so we can have some nice.
Scholars Admin Team: pretty reports that give us a lot more information than we've had previously about our students department test
Scholars Admin Team: data. So any questions, anybody on those annual tasks
Scholars Admin Team: is that from the Dpi, that new data.
Scholars Admin Team: that's something brand new. They they've given a portal. So teachers have access to it as well. So they're able to see the data for their individual classes which they've never been able to do. They've only gotten a paper cop for their kids. And now they're going to be able to dig down to see basically by strand. Why, you know which questions, types of questions is missed. So it's going to give them a lot more access to information. And it gives us more information about demographics.
Scholars Admin Team: you know, comparison, so we can see our miss Eli loves loves looking at data as well. She was texting me over the weekend with looking at, how do our how do our female students do versus our male students? You know, grade levels? Are there great some grade levels that are stronger than other grade levels. So it's it's a for those who like data. I think it's a pretty interesting. And so we should be able to have some more robust conversations about it this year that we had previous.
Scholars Admin Team: That's awesome.
Scholars Admin Team: Okay? So then, the second column is some things that we're doing this summer to everybody that are kind of new, and and and for this year we are.
Scholars Admin Team: I know you all have heard about the the campus migration. It is quite intensive.
Scholars Admin Team: And it involves a lot of work. And this is developa has been very, very hard at work trying to make all that happen. But we are getting all of our data migrated in the next few weeks, and we'll be starting to
Scholars Admin Team: learn the new process and start working on training my staff up on that.
Scholars Admin Team: We are completing our procedure manual for
Scholars Admin Team: any sort of in finance.
Scholars Admin Team: Where's that? Nope?
Scholars Admin Team: Sorry. No, go ahead. I'm sorry, apologize. There are new health that came out
Scholars Admin Team: in the last month, and so we are going to working on planning implementation of those 2 health standards as well as ensuring that our middle schoolers are getting the the health standards that are required with regards to puberty, and some of those other topics that has not been done with. The level of completion that we would like
Scholars Admin Team: in the last few years.
Scholars Admin Team: as if they, if you walked around the building you probably saw things hanging from the ceiling. The security installation is happening they have been here for the last few days. It's actually almost done as far as the wiring goes. So we're gonna be work and getting those computers set up and get that system installed.
Scholars Admin Team: The other thing that was done was this film that's already been placed on all the stores
Scholars Admin Team: we discuss the mural that's going to be put on the wall out at the entrance, coming into the building. That is a our installation. That is being done by our
Scholars Admin Team: amazingly talented Miss Norris.
Scholars Admin Team: who has taken input from
Scholars Admin Team: staff, from students, from parents, about how we would like to represent the
Scholars Admin Team: school and it is going to be really cool. She's showing me her design and she's gonna she said. It's gonna probably take her about 3 weeks to paint that and so she's gonna be working on that in the in the coming weeks. And so I'm really anxious to see how how that turns out. I know it's it's gonna be quite, quite intricate and and a lot involved. But that's going to have things that really represent scholars, Academy and you know, already.
Scholars Admin Team: you know, environment.
Scholars Admin Team: We did give the email from office to charter schools regarding the charter renewal and just making sure that we
Scholars Admin Team: complete those last pieces. The one piece I did want to talk to you guys about tonight is that there was one thing that they did mentioned in our view, which was that we needed to make some changes to the academic program piece where it talks about specific
Scholars Admin Team: curriculum.
Scholars Admin Team: Because this part of the charter was ready to 1999,
Scholars Admin Team: it refers to
Scholars Admin Team: curriculum that doesn't exist anymore.
Scholars Admin Team: And so the recommendation from them was to remove all the specific curriculum references and rewrite it to be generalized. So when we talk about something like.
Scholars Admin Team: you know, the school uses an investigative program. The school uses problem based learning.
Scholars Admin Team: We leave it at that. And we take off. These are the models that we're going to use, because a lot of that stuff is outdated and we don't use it anymore, or has been replaced with, you know, something that
Scholars Admin Team: meets that objective. You know better. After 25 more years of get to education research. So that is a piece that I want to make sure we get in the hands of Ocs as soon as possible, so I would like to bring it to whenever we do have the Board Retreat. That's something. I'd like to have the Board Review at that time, so we can then send it off
Scholars Admin Team: to the Office Charter School so it can get approved. But as a charter amendment prior to us getting to that place where they're actually approving our our charter.
Scholars Admin Team: Are there any questions about that specific one? I thought that one might be?
Scholars Admin Team: Is that the only thing that we love to do? Yeah, that's the only thing I'd love to do.
Scholars Admin Team: The
Scholars Admin Team: Things also come up with an requirement for AI they would like schools to develop a plan for how we're going to deal with AI. It is something that is brand new to all schools. So I know we're going to be getting more guidance about that. But that is something that they put out there. And there is a nice long document. That kind of explains all the questions that we need to ask and answer as a school about how we are working through
Scholars Admin Team: this new world that they have and how we are going to address it from school.
Scholars Admin Team: It's interesting. And then we've already discussed that the exempt all these policy needs to be updated. So that is also something that want to make sure we have that for the board retreat, so that it is in place
Scholars Admin Team: when the school starts.
Scholars Admin Team: So those those are just an overview. There's more things that are happening. But just to give you an idea. So you have an understanding of what what kind of things are happening on this summer.
Scholars Admin Team: Anybody have any questions that I don't know.
Scholars Admin Team: Do you mind giving a brief explanation of the infinite campus?
Scholars Admin Team: Agree? Sure. So the so they, the system, the student information system that we currently use is powerful.
Scholars Admin Team: The State of North Carolina is discontinuing power school at the end of the 2526 school year. So what they put out is, hey? We would love to have some schools
Scholars Admin Team: who are willing to be phase one implementation schools, and we volunteer to be one of those schools.
Scholars Admin Team: So we are among
Scholars Admin Team: I don't know how many schools, but it's it's in the 100 or so schools that are doing this migration over from our school. D infinite campus
Scholars Admin Team: this year. We will still have access to power school, but we'll not be using power school as our platform. All of our data is getting over. And so that will be all of our student information grades.
Scholars Admin Team: Staff information.
Scholars Admin Team: There's you know, all the transfers in and out. So it's it's a. It's a pretty big
Scholars Admin Team: program, and it's what we use to manage all of our data on the sched master schedule. When you come to check out your child, and the person front desk is trying to figure out where your child is. That's all that data that's impactful. It's all getting moved to infinite campus. And so it's it doesn't work like our school at all.
Scholars Admin Team: So it's a brand. It's it's a big learning for for all of us. We've got to relearn how to do everything which also means teaching the staff
Scholars Admin Team: new ways to take attendance, new ways to do grades, new ways to post assignments, new ways to communicate with families in this portal. So it's a it's a pretty big undertaking. But we were going to have to do it anyways. And we just felt like, if we're gonna have to make this change, we might as well get on board and and do it where? Where we're one of the few. So we can get all the help we need. One of the millions they're gonna have to do an extra.
Scholars Admin Team: We have
Scholars Admin Team: only 2 contract renewals to discuss tonight. The and Eric, I believe you have
Scholars Admin Team: both of those, Adam. You have Michelle. Okay, Adam. And you gonna discuss in finance.
Scholars Admin Team: Okay? And then, we have the old Hr renewal agenda. So those are those are the Patricks that we have for renewal, not looking at changes. Either. Just. They have to be approved by the board as they exceed the
Scholars Admin Team: threshold. Yeah, the threshold for just automatic room.
Scholars Admin Team: And then we do have some personnel issues to discuss in the most
Scholars Admin Team: okay, and then, just you know. Last, but not least, you know this is my, I guess my last official working as I'm the executive director, and I think it's
Scholars Admin Team: you know. Kind of a bit of sweet moment for for me, obviously, but also kind of great that we have Mr. Harper here. With us. And so that transition has already done as of today. He's all moved in and we had a chance to sit down today and start talking about how things are gonna work and who's gonna be kind of working on what over the summer to make sure we have a nice smooth transition. But I just want to say thank you to everyone. I really enjoyed
Scholars Admin Team: working with each and everyone here, and I'm glad that I don't have to go away, you know, and say goodbye to everybody today. But you know. Thank you for your support, for me and for everything you guys do for the school.
Scholars Admin Team: definitely the best board that I've had in the 6 year. So I appreciate all. Thank you very much.
Scholars Admin Team: Thank you. Yeah, thank you
Scholars Admin Team: for sure. Definitely.
Scholars Admin Team: Chad's got some big shoes to fill.
Scholars Admin Team: absolutely, so.
Scholars Admin Team: absolutely, absolutely, no doubt. Thank you very much
Scholars Admin Team: per year at the time. Oh, really.
Scholars Admin Team: okay. Next up is governance.
Scholars Admin Team: Great? Thank you. Good evening, everybody. We do have a few updates to discuss this month.
Scholars Admin Team: So 1st and foremost, which is a perfect segue from the closing of the directors. Report, welcome, Mr. Carper.
Scholars Admin Team: welcome to your 1st board meeting.
Scholars Admin Team: You will get off easy today, cause it probably won't be too late. But that's okay. We're bringing you in. Welcome again, officially.
Scholars Admin Team: Thank you for coming in. So the kids could meet you before the wrap up of the school year, which is pretty cool.
Scholars Admin Team: So thank you, and welcome.
Scholars Admin Team: We also like to discuss board member appointments for the next term.
Scholars Admin Team: 1st just confirming the Board members that will be renewing for a second term.
Scholars Admin Team: Listed here, Alison Hall.
Scholars Admin Team: Erica Woolmer, and I say I don't even know where he's last name. It's just sad, thank you.
Scholars Admin Team: We'll be renewing for that second term. And technically, Adam.
Scholars Admin Team: No, Adams is still in confirming that. Thank you so much
Scholars Admin Team: awesome. There are some nomination forms that were submitted, so we will discuss further in closed.
Scholars Admin Team: but also want to touch on the proposed appointments for the officers in the new school year. So, starting
Scholars Admin Team: for the 2024 to 2025
Scholars Admin Team: school year, there are 4
Scholars Admin Team: for
Scholars Admin Team: officer roles.
Scholars Admin Team: There is the secretary which will remain vacant.
Scholars Admin Team: Currently.
Scholars Admin Team: we have Adam
Scholars Admin Team: remaining in the treasurer role
Scholars Admin Team: or the vice chair role would be Nb. K.
Scholars Admin Team: And then for the chair will be me.
Scholars Admin Team: So at this time I would love to propose voting for the officer appointments for the new school year.
Scholars Admin Team: So entertain a motion to
Scholars Admin Team: approve the appointment of the officers as presented by the Governance Committee.
AJ Farooqi: So moved.
Scholars Admin Team: Thank you. Aj, thank you, Malik. All those in favor.
AJ Farooqi: Aye.
Scholars Admin Team: Any opposed
Scholars Admin Team: hearing no opposition motion to approve the officers. Has been up.
Scholars Admin Team: great, Alison said.
Scholars Admin Team: has been approved by unanimous vote.
Scholars Admin Team: and then we will discuss the new board members in closed, and then we'll come back out of close to vote on that. Okay.
Scholars Admin Team: thank you very much.
Scholars Admin Team: Next up. We have the fast committee.
Scholars Admin Team: I think, area already. Miss Piper already touch on the updates. But did did you have anything to add from the fast committee.
AJ Farooqi: Sure so
AJ Farooqi: Miss Piper, you stole Enrique's thunder in terms of what he wanted to share. That he proposed while he was away. Which is what you mentioned, the screening was completed the video or the camera work is ongoing, and it's going to be completed shortly.
AJ Farooqi: And the 3rd item is that the roundabout is gone. So those are the 3 updates from the fast committee. I don't have any update on the conversations around. You know, finding legal counsel
AJ Farooqi: to look at the contract. But that is work in progress, and I know in Uk is pursuing that diligently, and that's all I have.
Scholars Admin Team: Sounds good. Thank you.
Scholars Admin Team: well, like I had policy committee on there just because of the Parents Bill of Rights. Not sure if there's been any updates on that.
Scholars Admin Team: This is the reporting form was expected, and that was in. That was May, and we hadn't received it. Have we still not received that
Scholars Admin Team: Olka
Scholars Admin Team: think double check
Scholars Admin Team: off the message. That website
Scholars Admin Team: presentation of this year.
Scholars Admin Team: Nonetheless, it's not due until September.
Scholars Admin Team: Who's zoom?
Scholars Admin Team: Yeah.
Scholars Admin Team: Hit any indication like, what will the will it say? Like, yes or no? Or is it actually gonna make us like fill things out? Or we just don't know
Scholars Admin Team: Dent.
Scholars Admin Team: there's not been a anything. So I'm sure they just haven't.
Scholars Admin Team: Yeah, yeah, yeah, yeah, hopefully, it's nothing that requires us to go into like a a bunch of details. It's like a yes or no. Are you complying? But who, I don't know.
Scholars Admin Team: We'll probably have to upload her.
Scholars Admin Team: Our parents guide to student achievement. I'm sure they'll be. It'll be one of these. They'll add it to the you know, requirements, and we'll have to. So they'll lead to our guide.
Scholars Admin Team: Okay? So that's all I had for policy. I think we're all set for policy
Scholars Admin Team: for now correct.
Scholars Admin Team: Great.
Scholars Admin Team: Aj, did you have any any updates from the foundation to share.
AJ Farooqi: Yes, I do. Just a quick update
AJ Farooqi: on the Agc as of today. The amount received is 431,000
AJ Farooqi: in addition, 20,409 is still pending
AJ Farooqi: which puts the total at 4, 51, 4, 0, 9
AJ Farooqi: that is obviously based on. You know that the pending amount is fulfilled at 100, which has not yet been the trend in the past. So it's going to be slightly less than that
AJ Farooqi: which puts our overall family participation year to date at 78. So that's something that we have historically hovered around. And it is not that far off to any alarming levels? But that's how it is
AJ Farooqi: in terms of
AJ Farooqi: write offs. You know, we typically have write offs, and Tony has the amount at 39,000 for this year
AJ Farooqi: and lastly, the bus fund year to date amount that has been received is 33,500.
AJ Farooqi: Okay?
AJ Farooqi: Great.
AJ Farooqi: Okay? And so I'm gonna add, one. Another last this is my last update
AJ Farooqi: for the foundation going forward. I know that we have some other trustees that are going to be playing this role. So
AJ Farooqi: I enjoyed this role. Thank you for all the partnerships that I have and the friendships that we have formed over the years and I do appreciate your involvement, and all the parents that you know have contributed to the annual giving goals for the last 10 years that I've been part of
AJ Farooqi: great.
Scholars Admin Team: Thank you and and thank you for all the volunteer work and and time and energy you've put into the school, and your service on the board. It's it's a lot of work, and we definitely appreciate it. You will be missed. You might get some phone calls or texts. For your historical knowledge. But you know, on behalf of the board, we we thank you.
AJ Farooqi: Thank you.
Scholars Admin Team: Next, on the agenda we have finance committee, and I did not put the renewal up there.
Scholars Admin Team: so
Scholars Admin Team: I can amend the agenda and
Scholars Admin Team: put the renew the
Scholars Admin Team: what you might call it the blue. Yes, the blue cross and blue shield, a renewal.
Scholars Admin Team: Join with zoom, so I can share my screen.
Scholars Admin Team: The webinar.
Scholars Admin Team: Okay.
Scholars Admin Team: there. One second.
Scholars Admin Team: well, that's
Scholars Admin Team: thanks to them.
Scholars Admin Team: The the Finance Committee met last week.
Scholars Admin Team: But
Scholars Admin Team: we talked about. I have some topics
Scholars Admin Team: the Nc. Access grant, which
Scholars Admin Team: expires at the end of this year. So we had to use it all. This year. We will be able to spend out all of those funds.
Scholars Admin Team: So that's good news.
Scholars Admin Team: not able to connect to the Internet for some reason.
Scholars Admin Team: Stay on mute. Okay.
Scholars Admin Team: that was the problem
Scholars Admin Team: problem solved
Scholars Admin Team: like this is not
Scholars Admin Team: 5 seconds.
Scholars Admin Team: I can resend it.
Scholars Admin Team: No, this is it.
Scholars Admin Team: You got him?
Scholars Admin Team: We went over so sorry back to the Finance Committee updates.
Scholars Admin Team: Sorry. A little out of sorts. They're not connected.
Scholars Admin Team: Access Grant funds will be spent out by the end of the year.
Scholars Admin Team: We also got good news that the State will
Scholars Admin Team: a for the
Scholars Admin Team: the gaggle software program next year. So that's like Internet security software. That's on all of the student laptops.
Scholars Admin Team: Uhton.
Scholars Admin Team: like monitoring
Scholars Admin Team: their activity and search, you know, notifies admin keywords. Get triggered.
Scholars Admin Team: are
Scholars Admin Team: annual audit from the Cpa rule.
Scholars Admin Team: be kicking off soon, and they'll have an on-site visit in August.
Scholars Admin Team: So we have to ensure we have all of our documentation ready
Scholars Admin Team: for the Cpa. On that date
Scholars Admin Team: we talked about some administrative stuff with different bank accounts, and
Scholars Admin Team: and we talked about the CD portfolio
Scholars Admin Team: we currently have 3 Cds that are in 6 month ladders, and we just talked about continuing with that structure, not changing anything. There.
Scholars Admin Team: We have board approval to continue rolling those over when they come up from the charity
Scholars Admin Team: until further note until we decide otherwise.
Scholars Admin Team: And then we talked about the Alt take Hr. Contract. So that's our
Scholars Admin Team: Hr. Service Provider
Scholars Admin Team: Adam.
Scholars Admin Team: we would like to renew the contract.
Scholars Admin Team: There's been no change in the terms, no change of price.
Scholars Admin Team: Hmm!
Scholars Admin Team: The amount
Scholars Admin Team: that we budget, for it is 10,500 a year.
Scholars Admin Team: and that's like
Scholars Admin Team: it's again a drivers, and on demand
Scholars Admin Team: you can contact
Scholars Admin Team: so I'd like to make a motion to approve the renewal of the Alt. Hr. Contract.
AJ Farooqi: So moved.
Scholars Admin Team: Thanks, Andrew.
Scholars Admin Team: I second.
Scholars Admin Team: Thank you, Dominique.
Scholars Admin Team: All those in favor
Scholars Admin Team: any opposed
Scholars Admin Team: motion to approve the Alt. Hr. Contract is
Scholars Admin Team: past. You know, I spoke
Scholars Admin Team: Alison. Okay, we can. We can talk about the lacrosse. I will amend the
Scholars Admin Team: I will amend the agenda.
Scholars Admin Team: Yeah, I'm gonna have to. I was just thinking that in my head
AJ Farooqi: We need to make a motion right? This.
Scholars Admin Team: Pardon me.
AJ Farooqi: I think we should make a motion to amend.
Scholars Admin Team: Yes, Yup, Yup, we are just. We are just saying that. So I would entertain a motion to amend the agenda this evening to add the renewal. The blue cross and blue shield contract.
AJ Farooqi: So moved.
Scholars Admin Team: Thank you. Aj.
Scholars Admin Team: Second, thank you, Dominique.
Scholars Admin Team: All those in favor to amend the agenda.
AJ Farooqi: Die!
Scholars Admin Team: Thank you. Any opposed
Scholars Admin Team: hearing opposition, motion to amend the agenda has been approved, and we can go ahead and discuss the Blue cross, blue Shield renewal
Scholars Admin Team: was that
Scholars Admin Team: independent?
Scholars Admin Team: Was that set.
Scholars Admin Team: we we can discuss it
Scholars Admin Team: oh, yeah, I planned on discussing that and closed
Scholars Admin Team: so
Scholars Admin Team: we can go ahead and talk about the from crossing loose show renewal.
Scholars Admin Team: Yeah. So the other thing we discuss
Scholars Admin Team: via email was the
Scholars Admin Team: renewal. The Blue Cross Blue Shield
Scholars Admin Team: contract. I say.
Scholars Admin Team: health insurance provider
Scholars Admin Team: for the staff.
Scholars Admin Team: We budgeted
Scholars Admin Team: hopefully. A 10% premium increase for next year.
Scholars Admin Team: And it came in. The quote came in at 7.8% increase. So that was good news a little better than we anticipated.
Scholars Admin Team: And then the other policies
Scholars Admin Team: like dental vision.
Scholars Admin Team: short-term disability
Scholars Admin Team: long term, this voluntary long term, disability basic like we had.
Scholars Admin Team: But they did a 2% increase. And they came in flat same as current year. So
Scholars Admin Team: that's again good news from a financial standpoint, and the feedback and stuff is they're happy with the insurance plan.
Scholars Admin Team: So we
Scholars Admin Team: recommend
Scholars Admin Team: renewing with blue cross blue shield. So yeah, I can. I think I'm supposed to do it. So let me entertain a motion to approve the blue cross and Blue Shield renewal
Scholars Admin Team: cause. It's a renewal. Correct. As recommended by the Finance Committee.
Scholars Admin Team: So moved. Thank you, Dominique.
AJ Farooqi: Second.
Scholars Admin Team: Thank you. H. All those in favor.
AJ Farooqi: Hi.
Scholars Admin Team: Any opposed
Scholars Admin Team: hearing no opposition motion to approve. The Blue Cross and Blue Shield contract
Scholars Admin Team: has been approved. Thanks, Adam.
Scholars Admin Team: And then I'm just gonna flash for everybody, a little
Scholars Admin Team: snapshot the budget.
Scholars Admin Team: So the current school here
Scholars Admin Team: that's of May 31, st
Scholars Admin Team: our fiscal year ends June 30th as reminders. So
Scholars Admin Team: in a month or so we should have our final year end financials. But we have a an estimate in here
Scholars Admin Team: just to
Scholars Admin Team: hopefully everyone can see my screen.
AJ Farooqi: Yes. Yeah.
Scholars Admin Team: I will tend to make it a little bit larger.
Scholars Admin Team: So for the current year
Scholars Admin Team: we're expecting
Scholars Admin Team: the surplus to end around $105,000.
Scholars Admin Team: That's with some pencil adjustments.
Scholars Admin Team: So that's things we know that are gonna change between now and the end of the year.
Scholars Admin Team: Backing out the fund balance.
Scholars Admin Team: which is, you know, the cash or cash that sits in the revenue line item, and then accounting for the mortgage payoff that we did in the fall.
Scholars Admin Team: and then accounting for the annual giving campaign, which is in the budget. But
Scholars Admin Team: a hundred and only 135,000 of that came directly to Scholars Academy.
Scholars Admin Team: The remaining 3, 20
Scholars Admin Team: went directly to the foundation. So accounting for all of those
Scholars Admin Team: items is how we get to the 1. 0, 5
Scholars Admin Team: versus. If you look up above the surplus says 2.8 million, that's totally wrong.
Scholars Admin Team: It wasn't up to me.
Scholars Admin Team: So that's good.
Scholars Admin Team: Always happy to end with the surplus, especially when that large.
Scholars Admin Team: then our fund balance. We began the year with 4.2 million.
Scholars Admin Team: We're gonna end the year with 2.3 million.
Scholars Admin Team: after
Scholars Admin Team: paying off the
Scholars Admin Team: the mortgage or the
Scholars Admin Team: the bond that we had on the property.
Scholars Admin Team: that if you add in the surplus that we're anticipating. For the end of the year
Scholars Admin Team: you get a 2.4 million dollar
Scholars Admin Team: fun balance for the school.
Scholars Admin Team: plus
Scholars Admin Team: the amount that's sitting in the foundation
Scholars Admin Team: that's includes this year's.
Scholars Admin Team: And you're giving campaign activity expected to be retained in the foundation.
Scholars Admin Team: Yeah, the 2 together. That's total, 3.1 million.
Scholars Admin Team: The schools and the foundations savings combined
Scholars Admin Team: so really strong financial position to be in, especially with no debt.
Scholars Admin Team: Now that we paid off the mortgage.
Scholars Admin Team: any questions
Scholars Admin Team: the Agc contribution that's made directly to the school, do we budget for that?
Scholars Admin Team: Is that usual? Do we have like cause? I'm sure we anticipate. Every year we're going to get something directly to the school. So is there a line item for that?
Scholars Admin Team: So in the budget, we in the schools budget, we budget. The total annual giving campaign amount more than 55,000, and then
Scholars Admin Team: some amount goes to the school. Some amount goes to the foundation, and the school
Scholars Admin Team: can request from the foundation that full amount, obviously, or as much as, or more, if they need more.
Scholars Admin Team: But we don't, we don't.
Scholars Admin Team: We wait until the end of the school year to determine
Scholars Admin Team: whether they need
Scholars Admin Team: additional funds from the foundation or not. And then it's settled in the budget at the end of the year. How much
Scholars Admin Team: went to the school, so that revenue budget like I adjusted for it here, 1 0 5 backing up the fund balance and
Scholars Admin Team: August now. But,
Scholars Admin Team: We don't trying gas at the beginning.
AJ Farooqi: Just one.
Scholars Admin Team: Really just booked in actuals, really, at the end of the day that makes sense.
AJ Farooqi: One just kinda added point to what Adam just said, which is absolutely correct, is the fact that when we are doing the annual giving campaign.
AJ Farooqi: The the
AJ Farooqi: the nonprofit code that is the foundation is what is being promoted. Now there have been a lot of donations that have been tied to, you know, directly to the school which is still continuing, but in all communication the foundation's tax. Id is what is being promoted.
AJ Farooqi: So over the coming years, I mean, it's not gonna happen just in one or 2 years
AJ Farooqi: over the coming years. I think that number that goes directly the school should go down further.
Scholars Admin Team: Sure
Scholars Admin Team: that makes sense.
Scholars Admin Team: Yeah, the the message in the campaign is that we're trying to get people making donations to the foundation, not directly to the school.
Scholars Admin Team: some of the some of the things with our matching. Yes.
Scholars Admin Team: yeah.
Scholars Admin Team: Okay.
Scholars Admin Team: yeah. I mean, that's that's gonna take a little bit to phase out. So
Scholars Admin Team: but we should expect that number to go down.
Scholars Admin Team: Okay, that makes sense. All. You've been around
Scholars Admin Team: the sure.
Scholars Admin Team: 4, 55 total was going to school. Yeah.
Scholars Admin Team: only a hundred 35 schools. Right
Scholars Admin Team: makes sense
Scholars Admin Team: okay.
Scholars Admin Team: that's it
Scholars Admin Team: okay.
Scholars Admin Team: sounds good.
Scholars Admin Team: thank you very much.
Scholars Admin Team: And I believe that that brings us
Scholars Admin Team: to our next opportunity for community comments.
Scholars Admin Team: If anybody in
Scholars Admin Team: in the zoom has any comments, please raise your hand and we will call on you.
Scholars Admin Team: Alrighty.
Scholars Admin Team: We will close the community. Second opportunity for community comments at this time.
Scholars Admin Team: And yes.
Scholars Admin Team: oh, there is a community comment. I did not see that from our from our guest in person.
Scholars Admin Team: She doesn't wear fields often. That's so good.
Scholars Admin Team: Thank you, Sabrina.
AJ Farooqi: Just for the record.
AJ Farooqi: I'm sure Sabrina said some nice things, but it was not audible.
Scholars Admin Team: Oh, well, should have been here for your last meeting.
Scholars Admin Team: Alright. Well, thank you very much, and I know we're not supposed to respond. But I think here we can make an exception that we, you know, completely agree. And we're glad Miss Piper is staying on to help us through this transition, which is huge. So just shows your dedication for the school and all your hard work. Really appreciate it.
Scholars Admin Team: Okay, let's at this point I would entertain a motion to move to close session. We have some confidential personnel manners to discuss.
AJ Farooqi: So moved.
Scholars Admin Team: Thank you. Aj, thank you, Malik. All those in favor.
AJ Farooqi: Die!
Scholars Admin Team: Any opposed
Scholars Admin Team: hearing opposition, we will move to closed. I will pause the webinar, and we will return after the closed session.
Scholars Admin Team: Thank you.
Scholars Admin Team: Coming back. Oh, yeah, we're close. I was like, I'm glad you question sorry.
Scholars Admin Team: 4.
Scholars Admin Team: Look at solutions.
Scholars Admin Team: Or was that on.